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CC - CONSENT ITEM: Authorization of a Task Order for Traffic Engineering Services for the West Washington Signal Fiber Upgrades Project in an Amount Not-to-Exceed $119,600 Pursuant to the Terms of the City’s On-Call Professional Services Agreement with Kimley-Horn and Associates.
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Meeting Date: September 8, 2025
Contact/Dept: Andrew Maximous/Public Works - Mobility & Traffic Engineering
Phone Number: (310) 253-5628
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [ ] No [X]
Attachments: Yes [X] No [ ]
Public Notification: (E-Mail) Meetings and Agendas – City Council (9/04/2025)
Department Approval: Yanni Demitri, Public Works Director/City Engineer (08/13/2025)
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RECOMMENDATION
Staff recommends the City Council authorize a Task Order for traffic engineering services for the West Washington Signal Fiber Upgrades Project in an amount not-to-exceed $119,600 pursuant to the terms of the City’s On-Call Professional Services Agreement with Kimley-Horn and Associates.
BACKGROUND/DISCUSSION
On July 10, 2023, staff presented Council with the results of the request for qualifications process conducted for on-call traffic engineering, on-call civil engineering, construction management and inspections, and geotechnical and material testing (Attachment 1). The City Council approved on-call professional services agreements (PSA) with 26 individual firms, including Kimley-Horn and Associates.
In accordance with Council Resolution 2018-R024 and the on-call process detailed in the July 10, 2023 staff report, all expenditures with a particular on-call consultant in excess of $50,000 in a fiscal year must be approved by the City Council. The proposed expenditures with Kimley-Horn and Associates exceed this threshold and therefore must be approved by the City Council.
This Task Order will support the Public Works Department, Mobility & Traffic Engineering Division’s Traffic Signal Fiber Upgrades Project by developing construction plans, specifications, and estimates to upgrade the existing twisted pair copper wiring serving the 20 signalized intersections listed below to fiber optic. Fiber optic cable will significantly improve the City’s ability to monitor and manage traffic signals remotely to ensure proper operation, enhance multi-modal functionality, and further the City’s ongoing advanced traffic management efforts.
Intersections to be upgraded to fiber optic:
1. Washington Boulevard at Costco Driveway
2. Washington Blvd & Glencoe Ave
3. Washington Blvd & Redwood Ave
4. Washington Blvd & Beethoven St
5. Washington Blvd & Rosabell St
6. Washington Blvd & Washington Pl/Zanja St/ Wade St
7. Washington Pl & Centinela Ave
8. Washington Pl & Grand View Blvd
9. Washington Blvd & Centinela Ave
10. Washington Blvd & Boise Ave (HAWK Signal)
11. Washington Blvd & Grand View Blvd
12. Washington Blvd & Inglewood Blvd
13. Washington Blvd & McLaughlin Ave
14. Washington Blvd & Berryman Ave
15. Sawtelle Blvd & Matteson Ave
16. Washington Pl & Sawtelle Blvd
17. Washington Blvd & Sawtelle Blvd
18. Sawtelle Blvd & I-405 SN Off Ramp (North of Culver Blvd)
19. Culver Blvd & Sawtelle Blvd
20. Culver Blvd & I-405 NB Off Ramp
In accordance with the on-call process detailed in the July 10, 2023 staff report, staff solicited proposals from Kimley-Horn and Associates, Willdan Engineering, and TransTech from the approved on-call traffic engineering list. After reviewing the proposals received, staff recommends selecting Kimley-Horn and Associates for this project given their experience working on similar projects, the comprehensive project approach detailed in their proposal, and the cost.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2025-2026 includes sufficient funding for the agreement in an amount not-to-exceed $119,600 in Capital Improvement Project PL015 (Traffic Signal Fiber Optic Upgrades), which can be found in the CIP section of the budget book in Measure M (Fund 435).
ATTACHMENTS
1. 2023-08-28-ATT-City Council Meeting 2023-07-10-On-Call Staff Report
MOTION
That the City Council:
Authorize a Task Order for traffic engineering services for the Traffic Signal Fiber Upgrades Project in an amount not-to-exceed $119,600 pursuant to the terms of the City’s On-Call Professional Services Agreement with Kimley-Horn and Associates.