title
CC - CONSENT ITEM: Approval of an Increase to Blanket Purchase Order Number 22601338 with IPS Group Inc. in an Additional Amount of $120,000 (from $80,000 to $200,000) Annually for Parking Meter Supplies.
body
Meeting Date: February 23, 2026
Contact Person/Dept.: Gary Wansley/Public Works Department
Phone Number: (310) 253-6444
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [ ] No [X]
Public Notification: E-Mail: Meetings and Agendas - City Council (2/19/2026)
Department Approval: Yanni Demitri, Public Works Director/City Engineer, (2/3/2026)
______________________________________________________________________
RECOMMENDATION
Staff recommends the City Council approve an increase to blanket purchase order number 22601338 with IPS Group Inc. for parking meter equipment and supplies in an additional amount of $120,000 (from $80,000 to $200,000) annually for Fiscal Years 2025-2026 through 2030-2031.
BACKGROUND/DISCUSSION
On September 29, 2025, the City Council approved a six-year blanket purchase order with IPS Group Inc. in an amount not-to-exceed $80,000 annually for parking meter equipment and supplies. The blanket purchase order is utilized to procure parts and supplies necessary to operate, maintain, and repair the City’s parking meter system.
IPS Group Inc. is the proprietary and exclusive manufacturer of the City’s parking meter equipment; therefore, compatible replacement parts, batteries, and supplies must be purchased directly from IPS Group Inc. to maintain system functionality and warranty compliance.
Culver City Municipal Code (CCMC) § 3.07.055.A. exempts proprietary items of the original equipment manufacturers and/or their authorized exclusive distributors. In addition, CCMC § 3.07.055.B. exempts purchases of equipment when the equipment is a component for equipment or a system of equipment previously acquired by the City, and is necessary to repair, maintain or improve the City’s utilization of the equipment.
Beginning in Fiscal Year 2025-2026, the Parking Meters Division has experienced increased costs associated with parking meter operations and maintenance. This increase is primarily related to the replacement of failed parts and other operational supplies, including replacement batteries, required to support and maintain parking meters that now operate in conjunction with CivicSmart, a mobile payment application, which uses considerably more power to process transactions than coins. These supplies are necessary to ensure proper meter functionality, system reliability, and continued public access to mobile parking payment services.
Staff has reviewed recent purchasing activity and determined that the current $80,000 blanket purchase order amount is insufficient to meet ongoing operational needs. Based on the usage trends, annual expenditures for parking meter equipment and supplies are estimated to be up to $200,000 annually.
FISCAL ANALYSIS
Funding for the increase of the blanket purchase order will be provided from a combination of operating budget and Capital Improvement Program (CIP) accounts.
The Adopted Budget of Fiscal Year 2025-2026 includes sufficient funding within accounts:
• 10160260.514100 (Parking Meters - Department Special Supplies) located in the Public Works Department section of the budget book on pages 512-513; and
• 47580000.730100 PZ949 (New Parking Meter Installations) located in the Capital Improvement Program section of the budget book in the Parking Authority Fund (Fund 475) on page 594.
ATTACHMENTS
None.
recommended action
MOTIONS
That the City Council:
Approve an increase to blanket purchase order number 22601338 with IPS Group Inc. for in an additional amount of $120,000 (from $80,000 to $200,000) annually for maintenance, repair, and operations supplies for FY 2025-2026 through 2030-2031.