City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council (the “Council’) and the Culver City
Redevelopment Agency (the “Agency”) authorize an extension of the existing
Amendment to the Agreement up to six-months with Imagery Video Productions in
an amount not to exceed $11,760 to continue providing broadcasting and
videotaping services for City Council, Redevelopment Agency, City Commissions
and special meetings. Of that amount $9,485 would be paid from the General
Fund, and $2,275 would be paid by the Agency.
BACKGROUND
The City of Culver City and the Culver City Redevelopment Agency entered into an
Agreement with Imagery Video Productions on August 6, 1997 to broadcast
Council and Agency meetings over the cable television system. The initial
Agreement with Imagery Video Productions was subsequently amended on
October 7, 1998, October 4, 1999, September 18, 2000, September 24, 2001,
September 20, 2003, October 13, 2003, and September 13, 2004. The current
Amendment to the Agreement has expired on September 30, 2005. During the
September 13, 2004 meeting, Council directed staff to proceed with a Request for
Proposal (RFP) process for video operators.
DISCUSSION:
Before conducting the RFP process for video operators, staff recommends
extending Mr. Nielsen’s, the owner and operator of Imagery Video Productions,
current Amendment to the Agreement up to six months or until the system upgrade
and RFP process are completed.
Meeting Date: 10/10/05 Item Number: J-1
AGENDA ITEM: A Joint Item to Authorize a Six-Month Extension to the
Professional Services Tri-Party Agreement with Imagery Video Productions to
Continue Providing Video Operations Services to Broadcast and Videotape City
Council, Redevelopment Agency, City Commissions and Other Public Meetings.
Contact Person/Dept.: Akil Manley/Admin. Phone Number: (310) 253-6015
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
Doug Nielsen, Imagery Video Productions (9/21/05); Master List Notification on 10/5/05
Department Approval:
Jerry Fulwood 10/2/05
CAO Approval:
Scott Bixby for Jerry Fulwood 10/3/05
City Controller Approval:
Mary Noller for Marlee Chang 10/4/05City of Culver City, California
City Council Agenda Item Report
The system upgrade, which is projected to be completed in late November, will
require Council and Agency meetings to be broadcasted at alternative locations.
Mr. Nielsen has the equipment capacity and is capable of broadcasting meetings
at alternative locations during the course of the system upgrade, while providing
the consistency and quality of our Council, Agency, and Commission meeting
broadcasts that he has provided over the past eight years. The Amendment
extension would also allow staff to conduct a mandatory walk-thru with contract
bidders with the new system being fully operable during the RFP process.
FISCAL ANALYSIS:
Mr. Nielsen has agreed to continue invoicing the City his existing rate. Staff
proposes that the agreement extension provide enough funds for Imagery Video
Productions to broadcast all regular City Council, Agency, and televised
Commission meetings, plus provide 10% contingency for additional special
meetings, for a total maximum contract of $11,760. Of this amount, $9,485 would
come from the City’s General Fund. The Redevelopment Agency’s share of this
contract would be $2,275. There are sufficient funds in Council’s Contractual
Services Budget to cover this expenditure.
ATTACHMENTS:
1. Sixth Amendment to Agreement with Imagery Productions for Video Production
Services.
MOTION:
That the City Council:
1. Authorize six-month extension to the existing Amendment to the Agreement
among the City of Culver City, the Culver City Redevelopment Agency, and
Imagery Video Productions to extend the term of the Agreement from
October 1, 2005 to March 31, 2006, at the same hourly rate, for a total
maximum amount of $11,760, subject to the Culver City Redevelopment
Agency paying for $2,275 of the annual amount; and
2. Direct the City Attorney to prepare the necessary documents and authorize
the Chief Administrative Officer to execute said documents.
MEETING DATE October 10 2005
AGENDA ITEM A Joint Item to Authorize a Six-Month Extension to the
Professional Services Tn-Party Agreement with Imagery
Video Productions to Continue Providing Video Operations
Services to Broadcast and Videotape City Council,
Redevelopment Agency, City Commissions and Other
Public Meetings
ATTACHMENTS
Pages
1 Sixth Amendment to Agreement with
1-2
Imagery Productions for Video
Production ServicesAttachment 1
Contract No 2004-182
CITY OF CULVER CITY
AND
THE CULVER CITY REDEVELOPMENT AGENCY
SIXTH AMENDMENT TO CONTRACT
WITH IMAGERY VIDEO PRODUCTIONS
FOR VIDEO PRODUCTION SERVICES
This Sixth Amendment is made and entered into by and among the CITY OF
CULVER CITY a municipal corporation hereinafter referred to as City , the CULVER
CITY REDEVELOPMENT AGENCY, a public body corporate and political hereinafter
referred to as Agency and IMAGERY VIDEO PRODUCTIONS, hereinafter referred to
as Contractor
WHEREAS, on August 6, 1997 City and Agency entered into an Agreement with
Contractor to provide video production services for the City Council and
Redevelopment Agency meetings and
WHEREAS, the Agreement has been amended five (5) times to modify certain
provisions of the Agreement including the term of and scope of the Agreement
collectively hereinafter the Agreement and all the amendments are referred to as the
Amended Agreement and
WHEREAS, the parties again desire to amend the term of the Amended
Agreement to continue Contractor s services
NOW THEREFORE in consideration of the foregoing City and Contractor
mutually agree as follows
1 The period for performance of the video production services pursuant to the
Amended Agreement is hereby extended from October 1 2004 through
September 30 2005
2 Except as expressly set forth herein all terms and conditions of the Amended
Agreement shall remain in full force and effect
Page 1
IDated lZ-74
Dated /0 //dexL
By
DouNiTsen
CITY IF CULVER CITY
By
Jer Fulwood
Chief Administrative Officer
Contract No 2004-182
3 This Sixth Amendment shall be effective on the date it is signed on behalf of City
IMAGERY VIDEO PRODUCTIONS
APPROVED AS TO FORM
C I A Schwab
6- ity Attorney
APPROVED AS TO FINANCING
(fLoiA_,,)
Eric Shapiro
City Controller
CULVER CITY REDEVELOPMENT AGENCY
By
Susan Evans
Assistant Executive Director
Dated
APPROVED AS TO FORM
Kane Ballmer & Berkman
Page 2
z