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Title:
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1) Acceptance of the Work Performed by All American Asphalt for the 2007 Residential Overlay Project (P-863); 2) Authorization of the Filing of Notice of Completion for this Project; and 3) Authorization of the Release of Retention Funds following the Expiration of the Lien Period.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council accept the work performed by the
contractor, All American Asphalt, and authorize filing a Notice of Completion
for the Residential Overlay Project, P-863. It is also recommended that
retention funds in the amount of $57,751.61 be released to the contractor
after the thirty-five day lien period expires.
BACKGROUND/DISCUSSION:
On October 8, 2007, the City Council awarded a construction contract to All
American Asphalt for the Residential Overlay Project, P-863 in the amount of
$460,000. Also, the City Council authorized the Public Works Director/City
Engineer to increase the construction contract with All American Asphalt by an
amount not-to-exceed $115,000 for additional street resurfacing work on Jasmine
Avenue between Farragut Drive and LeBourget Avenue, and $65,000 for other
change order work.
All American Asphalt successfully removed 2 inches of the existing AC pavement
and paved with 2 inches of new asphalt concrete on the following streets:
1. Braddock Drive – Jackson Avenue to Duquesne Avenue
2. Jackson Avenue – Braddock Drive to Culver Boulevard
3. Rhoda Way – Stevens Circle to Cota Street
4. Huntley Avenue – Franklin Avenue to Southerly City Limits
5. Huntley Avenue – Barman Avenue to Braddock Drive
Meeting Date: 4/07/08 Item Number: C-6
AGENDA ITEM: 1) Acceptance of the Work Performed by All American Asphalt for
the 2007 Residential Overlay Project (P-863); 2) Authorization of the Filing of Notice
of Completion for this Project; and 3) Authorization of the Release of Retention
Funds following the Expiration of the Lien Period.
Contact Person/Dept.: Sammy
Romo/Public Works
Phone Number: 310-253-5619
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Public Notification:
Master Notification List (04/02/08) and All American Asphalt by e-mail (04/02/08).
Department Approval:
Charles D. Herbertson (03/27/08)
City Attorney Approval:
Carol Schwab (by H. Baker) (04/01/08)
Fiscal Impact Review:
Jeff Muir (by N. Kimball) (04/01/08)
City Manager Approval:
Jerry B. Fulwood (04/02/08) City of Culver City, California
City Council Agenda Item Report
6. Barman Avenue – Westerly cul-de-sac to Sepulveda Boulevard
7. Huron Avenue – Braddock Drive to Southern Terminus
8. Ranch Road/Kelmore Street (triangular area)
9. Cranks Road – Hill Road to St. James Drive
10. Northgate – Overland Avenue to Drakewood Avenue
11. La Fayette Place – Farragut Drive to Lucerne Avenue
12. Comey Avenue – Washington Boulevard to Northerly City Limit
13. Hargis Street – Washington Boulevard to Northerly City Limit
14. McManus Avenue – Washington Boulevard to Northerly City Limit
15. Corinth Avenue – Washington Boulevard to Southerly City Limit
16. Lindblade Drive – Washington Boulevard to Southerly City Limit
17. Galvin Street – Overland Avenue to Northgate Street
18. Flaxton Street – Overland Avenue to Drakewood Avenue
19. Jasmine Avenue – Farragut Drive to Le Bourget Avenue
This project also included installation of paving fabric to increase the structural
integrity of the new asphalt and minimize future reflective cracking at locations as
recommended by the manufacturer; the replacement of traffic loops, re-striping of
traffic lanes and legends, installation of raised pavement markers and the
removal and the replacement of sections of failed roadway pavement.
The project was successfully completed on time and under budget.
FISCAL ANALYSIS:
The original contract amount of $460,000 was increased to a final contract
amount of $577,516.15 after adding Jasmine Avenue to the list of streets per
City Council authorization. There are sufficient funds in the project budget
(42000863) for the final projects costs.
Final Project Costs
All American Asphalt final contract
amount
$577,516.15
APD Consultants - Construction
Inspection Services
$18,715
PSI - Geotechnical Construction
Services (Observation & Testing)
$6,900
Total Project Cost 603,131.15
City of Culver City, California
City Council Agenda Item Report
MOTIONS:
That the City Council:
1) Accept the work performed by the contractor, All American Asphalt, for
the work performed on the Residential Overlay Project, P-863;
2) Authorize the Director of Public Works/City Engineer to file a Notice of
Completion with the Los Angeles County Recorder;
3) Authorize the release of retention funds in the amount of $57,751.62 to
All American Asphalt for the Residential Overlay Project, P-863,
following the expiration of the 35-day lien period.