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CC - CONSENT ITEM: (1) Authorization of a Task Order for Traffic Engineering Services for the Development of Plans, Specifications, and Estimates for Phase 2 of the Better Overland Project in an Amount Not-to-Exceed $693,324 Pursuant to the Terms of the City’s On-Call Professional Services Agreement with with Kimley-Horn and Associates, Inc.; and (2) Authorization to the Public Works Director/City Engineer to Approve Amendments to the Task Order in an Amount Not-to-Exceed $69,333 (10%) for Contingency Costs.
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Meeting Date: March 9, 2026
Contact Person/Dept: Thomas Check/Public Works Department
Phone Number: (310) 253-5627
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [ ] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (03/04/2026)
Department Approval: Yanni Demitri, Public Works Director/City Engineer (02/18/2026)
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RECOMMENDATION
Staff recommends the City Council (1) authorize a task order for the development of plans, specifications, and estimates for Phase 2 of the Better Overland Project in an amount not to exceed $693,324 pursuant to the terms of the City’s on-call professional services agreement with Kimley-Horn and Associates, Inc.; and (2) authorize the Public Works Director/City Engineer to approve amendments to the task order in an amount not-to-exceed $69,333 (10%) for contingency costs.
BACKGROUND
On July 10, 2023, staff presented Council with the results of the request for qualifications process conducted for on-call traffic engineering, on-call civil engineering, construction management and inspections, and geotechnical and material testing. The City Council approved on-call professional services agreements with 26 individual firms, including Kimley-Horn and Associates.
In accordance with Council Resolution 2018-R024 and the on-call process detailed in the July 10, 2023 staff report, all expenditures with a particular on-call consultant in excess of $50,000 in a fiscal year must be approved by the City Council. The proposed expenditures with Kimley-Horn and Associates exceed this threshold and therefore must be approved by the City Council.
The Better Overland Project is an active transportation improvement project along Overland Avenue beginning at Venice Boulevard and extending southward to the Fox Hills neighborhood, including the Culver City Transit Center at the Culver City Westfield Mall. Planned improvements include more than 2.5 miles of protected bike lanes, new and enhanced sidewalks and pedestrian crossings, sidewalk-facing streetlighting, new traffic signals at Kelmore Avenue/Ranch Road and at Sawtelle Boulevard, and other multimodal enhancements. Together, these investments will transform Overland Avenue into an Active Transportation Corridor consistent with the City’s General Plan, creating a connected corridor that encourages walking and biking as practical and enjoyable ways to travel within the City.
The City Council approved the conceptual plans for the project at their May 28, 2024, meeting. Since that time, staff have broken the project into phases and are seeking funding from a variety of sources.
The design for Phase 1 of the project is complete and is currently out for bid for construction. The extents of Phase 1 are Overland Avenue between Venice Boulevard and Culver Boulevard; Phase 1 also includes a new signalized pedestrian crosswalk at the Julian Dixon Public Library.
The extents of Phase 2 are Overland Avenue between the Ballona Creek and Freshman Drive/Clarmon Place. At the October 13, 2025, meeting, the City Council accepted grant funds in the amount of $5.4 million from Cycle 2 of the Measure M Los Angeles County Metropolitan Transportation Authority (Metro) Active Transport, Transit, and First/Last Mile Program for the construction of Phase 2. Funding for the design of Phase 2 was not included in the grant scope and is proposed to be funded from other sources.
DISCUSSION
A Request for Proposals (RFP) was posted on PlanetBids on October 30, 2025, inviting qualified firms to submit proposals to assist with the development of plans, specifications, and estimates for Phase 2 of the Better Overland Project. On December 18, 2025, the City’s Purchasing Division opened the proposals. A summary of proposals received is provided below:
• Kimley-Horn and Associates, Inc. - 796,440
• TKE Engineering, Inc. - $416,313
Staff evaluated each firm’s proposal based on the following criteria as set forth in the RFP:
• Project Understanding & Approach
• Key Personnel & Team Organization
• Relevant Experience & Technical Expertise
• Experience in proposing creative, innovative, and/or novel solution to ensure a project’s success
• Schedule
• Cost
After careful evaluation, staff recommends awarding this project to Kimley-Horn and Associates, Inc. (Kimley-Horn). Kimley-Horn has been providing services in support of the Better Overland project since its inception, including assisting with several grant applications, preparing the conceptual plans that were approved by Council, and preparing the Phase 1 plans, specifications, and estimates. They also extensively assisted with the project’s community outreach and engagement efforts. With respect to Phase 2, Kimley-Horn’s proposed team has extensive active transportation experience that will be critical to successfully designing the more complex aspects of this project, such as protected intersections. Staff was able to negotiate Kimley-Horn’s scope and fee down to $693,324 from the original proposal of $796,440.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2025-2026 includes sufficient funding for the proposed agreement in the amount of $693,324 plus $69,333 for contingencies for a total not-to-exceed of $762,656.40 in CIP Project No. PF025 (Bicycle-Ped. Action Plan Implementation) which includes funding from the Mobility Improvement Fund (Fund 437) and Measure M Local Return (Fund 435).
ATTACHMENTS
None.
MOTION
That the City Council:
1. Authorize a task order for the development of plans, specifications, and estimates for Phase 2 of the Better Overland Project in an amount not to exceed $693,324 pursuant to the terms of the City’s on-call professional services agreement with Kimley-Horn and Associates, Inc; and
2. Authorize the Public Works Director/City Engineer to approve amendments to the task order in an amount not-to-exceed $69,333 (10%) for contingency costs;