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Title:
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Authorization to Enter into a License Agreement with the Culver City Friends of the Library for the Use of a Portion of Veteran’s Memorial Park to Conduct an Outdoor Movie and Costume Parade Event.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council authorize the Chief Administrative Officer to
execute a License Agreement with the Culver City Friends of the Library for use of a
portion of Veteran’s Memorial Park to conduct an outdoor movie and costume
parade event.
BACKGROUND/ DISCUSSION:
The Culver City Friends of the Library (the “Friends”), a charitable non-profit
organization, submitted an application for a special event permit to conduct an
outdoor movie screening, sing-a-long and costume parade of Peter Pan at Veteran’s
Memorial Park on Saturday, August 19, 2006, which was conditionally approved by
the Committee on Permits and Licenses (the “Committee”) at its June 14, 2006
meeting. Copies of the site map of the event and the draft minutes of the Committee
meeting are attached hereto as Attachments 1 and 2, respectively.
Due to the fundraising nature of the event, the Friends have requested authority to
conduct the following activities: 1) the sale of miscellaneous items during the event,
including but not limited to, prepackaged food and drinks, Culver City Friends of the
Library t-shirts and drawing tickets; and 2) the collection of donations. It should be
noted that the payment of a donation will not be required for admission to the event.
In order to allow these activities to be conducted in a public park, the City must
license the area of the Park where the event is to be conducted, to the Friends for
Meeting Date: 07/10/06 Item Number: C-4
AGENDA ITEM: Authorization to Enter into a License Agreement with the Culver
City Friends of the Library for the Use of a Portion of Veteran’s Memorial Park to
Conduct an Outdoor Movie and Costume Parade Event.
Contact Person/Dept.: Pam Robinson,
VMC Manager
Phone Number: (310) 253-6632
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Sharon Zeitlin, President, Culver City Friends of the Library on
7/5/06 and Master Notification List on 7/5/06
Department Approval:
Bill La Pointe; PRCS Director (06/30/06)
CAO Approval: Jerry B. Fulwood
(07/05/06)
City Controller Approval:
City of Culver City, California
City Council Agenda Item Report
these specific uses. Such a license agreement will also incorporate any other
conditions imposed by the Committee.
FISCAL ANALYSIS:
Any fiscal impacts incurred by the City will be paid by the Friends.
ATTACHMENTS:
1. Map of event site plan.
2. Minutes from the June 14, 2006 meeting of the Committee on Permits and
Licenses.
MOTION:
That the City Council:
1. Authorize the City Attorney’s Office to prepare the necessary documents; and,
2. Authorize the Chief Administrative Officer to execute a License Agreement with
the Culver City Friends of the Library for use of a portion of Veteran’s Memorial
Park for an outdoor movie and costume parade event.