City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve an agreement with Morrison
Management Specialist, Inc. dba Morrison Health Care, Inc., to provide food
services for the Senior Nutrition Program for a three (3) year period beginning on
July 1, 2007.
BACKGROUND:
The City of Culver City receives grant funds from the Los Angeles County Area
Agency on Aging (“LACAAA”) through the Older Americans Act of 1965, as
amended, to fund the Senior Nutrition Program. These grant funds are used to
contract with a caterer to provide noontime meals for seniors on weekdays at the
Culver City Senior Center, the Beverly Hills’ Roxbury Park Recreation Facility and
for the Home Delivered Meal Program seven (7) days a week. The meals must
conform to the delivery and nutritional requirements of LACAAA. LACAAA requires
that every three to four years, the City enter into the competitive bid process for the
meal provider’s contract.
Morrison Management Specialist, Inc. dba Morrison Health Care, Inc. has been
providing meals to the Culver City Senior Center since 1990. During this time, the
City has experienced a high degree of professional management and food quality
from this provider. Both Culver City and LACAAA staff regard Morrison as one of
the best caterers available for senior nutrition programs.
Meeting Date: 07/02/07 Item Number: A-3
AGENDA ITEM: Approval of an Agreement with Morrison Management Specialist,
Inc. dba Morrison Health Care, Inc. for the Senior Nutrition Program for a Three
Year Period Beginning July 1, 2007.
Contact Person/Dept.: Armando Abrego;
Senior and Social Services Manager
Phone Number: 310/253-6724
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (06/28/07)
Department Approval:
William La Pointe (5/21/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (06/01/07)
City Controller Approval:
Marlee Chang (06/01/07)
City Manager Approval:
Jerry B. Fulwood (06/28/07) City of Culver City, California
City Council Agenda Item Report
DISCUSSION:
On April 9, 2007, the City Council authorized the Parks, Recreation and Community
Services Department to request bids from caterers to supply meals to the Senior
Nutrition Program. A list of 10 approved caterers was obtained from LACAAA. Bids
were opened on May 3, 2007. The City received two (2) competing bids that met all
of the bid requirements. The bids were evaluated on five criteria basis by the Senor
Nutrition Specialist and the Senior Nutrition Advisory Council of the Senior Center.
Evaluation criteria included: (1) cost per meal; (2) years of experience with grant-
funded Senior Nutrition Programs; (3) scope of experience with Senior Nutrition
Programs (congregate meals, home-delivered meals, etc.); (4) references; and, (5)
location. The meal rate proposals submitted by Morrison Health Care, Inc. and NDK
Foods, Inc. dba Unified Nutrimeals are provided as Attachment 1.
The following table includes a comparison of the per-meal prices included in the two
proposals received:
CATEGORY/PROPOSER MORRISON NDK FOODS
Congregate Meal Price (FY 07/08) $2.73 $2.90
Home-Delivered Meal Price (FY 07/08) $2.93 $3.00
Given the current level of funding for this program, utilizing Morrision’s proposed
prices, 32,692 meals can be served in FY 07/08.
In addition to the above prices, the proposals also contain different provisions for
potential increases in the second and third years of the contract. These are
summarized in the following table:
CATEGORY/PROPOSER MORRISON NDK FOODS
Increase Index CPI CPI
Index Cap 4% No Cap
The information provided in the above tables, in addition to scoring high in many of
the evaluation categories, leads staff to conclude Morrison Management Specialist,
Inc. dba Morrison Health Care, Inc. is the lowest responsible bidder and is therefore
being recommended for award of a three year contract.
FISCAL ANALYSIS:
This program is 100% funded through the Older Americans Act, USDA, and
donations and has no fiscal impact on the General Fund City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS:
1. Caterer Meal Rate Proposals for the Culver City Senior Nutrition Program.
MOTION:
That the City Council:
1. Approve an agreement with Morrison Management Specialist, Inc. dba
Morrison Health Care, Inc. to provide food services for the Senior Nutrition
Program for a three year period beginning on July 1, 2007; and
2. Authorize the City Attorney to prepare the appropriate documents and
authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: June 11, 2007
AGENDA ITEM: Authorization to Enter into a Food Service Contract with
Morrison Management Specialist, Inc. dba Morrison Health Care, Inc. for the
Senior Nutrition Program for a Three Year Period Beginning July 1, 2007.
ATTACHMENTS
Page
1. Caterer Meal Rate Proposals for the Culver City Senior 1
Nutrition Program.CATERER MEAL RATE PROPOSALS FOR
Attachment I
THE CULVER CITY SENIOR NUTRITION PROGRAM
Morrison Management Specialist , Inc. dba Morrison Health Care, Inc.
TOTAL ANNUAL MEALS CATERED COST PER MEAL
C-I* C-2** C-I C-2
Monday - Friday 28,000 5,400 $2.73 $2.93
Saturday 2,000 $2.73
Sunday As Needed $2.73
Holidays 350 $2.73
Box Lunches As Needed $2.73
Breakfast (Mon -Sun)
Frozen Meals 825 $2.93
*Other food items 825
GRAND TOTAL
ANNUAL MEALS
30,350 6225 $82,855.50 $18,239.25
36,575 $101 ,094.75
Note: Prices above are proposed for fiscal year 2007-08. In subsequent fiscal years, the
contractor may request to negotiate the price per meal with relation to the Consumer
Price Index, not to exceed 4% per year.
NDK Foods , Inc. dba Unified Nutrimeals
TOTAL ANNUAL MEALS CATERED COST PER MEAL
C-I C-2 C-I C-2
Monday - Friday 28,000 5,400 $2.90 $3.00
Saturday 2,000 $2.90
Sunday As Needed $2.90
Holidays 350 $2.90
Box Lunches As Needed $2.90
Breakfast (Mon -Sun)
Frozen Meals 825 $3.00
*Other food items 825
GRAND TOTAL
ANNUAL MEALS
30,350 6225 $88,015 $18,675
36,575 $106,690
Note: Prices above are proposed for fiscal year 2007-08. In subsequent fiscal years, the
contractor may request to negotiate the price per meal with relation to the Consumer
Price Index, with no cap .
1 *C1 = Congregate Meals
**C2 = Home-Delivered Meals