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CC - CONSENT ITEM - (1) Approval of a Purchase Order with National Auto Fleet Group, Authorized Extension of Sourcewell, for the Purchase of a PowerBoss Nautilus-E Industrial Electric Scrubber Vehicle in an Amount of $95,399; (2) Authorization to the Purchasing Officer to Approve Change Orders to the Purchase Order in an Additional Amount of $10,000 Resulting in a Total Not-to-Exceed Amount of $105,399; and (3) FOUR-FIFTHS VOTE REQUIREMENT: Approval of a Related Budget Amendment Appropriating $105,399 from Refuse Fund Balance.
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Meeting Date: May 27, 2025
Contact Person/Dept: Sean Singletary/Public Works - EPO
Phone Number: (310) 253-6457
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [ ] No [X]
Attachments: Yes [ ] No [X]
Public Notification: Email via GovDelivery: Meetings and Agendas (05/22/2025)
Department Approval: Yanni Demitri, Director of Public Works/City Engineer (05/07/2025)
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RECOMMENDATION
Staff recommends the City Council (1) approve a purchase order to National Auto Fleet Group, authorized extension of Sourcewell, for the purchase of a PowerBoss Nautilus-E Industrial Electric Scrubber Vehicle in an amount of $95,399; (2) authorize the Purchasing Officer to approve change orders to the purchase order in an additional amount of $10,000 for a total expenditure not-to-exceed amount of $105,399; and (3) approve a related budget amendment appropriating $105,399 from the Refuse Fund Balance (Fund 202) (four-fifths vote required).
BACKGROUND/DISCUSSION
The Industrial General Permit (IGP) regulates industrial storm water discharges and authorized non-storm water discharges from industrial facilities in California. Two Culver City facilities, the Transfer Station and the Transportation Building, fall under IGP coverage. The IGP requires minimum best management practices (BMPs), including good housekeeping, preventive maintenance, spill and leak prevention and response, material handling and waste management, erosion and sediment controls, an employee training program, and quality assurance and record keeping. All dischargers are required to submit and certify reports electronically to the State Water Resource Control Board (SWRCB). Further, the IGP also requires stormwater effluent sampling events during which samples are collected from each drainage area onsite, and generation of response plan and technical reports if there is an exceedance.
Due to the operations at the Transfer Station facility and its proximity to a heavily-travelled roadway with airborne pollutants from vehicular traffic, exceedances in pollutants have occasionally occurred in required stormwater monitoring reports, leaving the City vulnerable to liability and fines from the Regional Board and other parties. The Transfer Station is currently under Consent Decree with the LA Waterkeeper for exceedances and is in the process of designing a project that will re-route all site discharges to the sewer in order to protect watershed health. The Consent Decree requires enhanced sweeping and pressure washing of the Transfer Station site and ingress/egress points onto Jefferson Boulevard.
Public Works requests approval to procure a new electric scrubber/sweeper vehicle that will be able to address the specialized needs of the Transfer Station facility to ensure that pollutants are collected and unable to enter the storm drain system. The PowerBoss Nautilus-E operates both as a scrubber and a sweeper, and the purchase price includes preventative maintenance for three years.
Pursuant to Culver City Municipal Code Section 3.07.055.G, the purchase of equipment, goods or supplies is exempt from formal competitive bidding requirements when competitive bid procedures have already been utilized by the City or another public agency or non-profit entity whose main purpose is to help public agencies make purchases; provided, the equipment, goods or supplies are supplied to the City at the same or better price, as was obtained through the competitive bid procedures of that entity. This procurement falls within this exception, as staff was able to secure competitive pricing on the PowerBoss Nautilus-E from National Auto Fleet Group through Sourcewell, Contract #032824-NAF. Sourcewell is a service cooperative created by the Minnesota legislature as a local unit of government (Minn. Const. art. XII, sec. 3) that works to streamline the procurement process by developing requests for proposals and invitations for bids for national, competitive solicitations that meet or exceed local requirements.
FISCAL ANALYSIS
Funding for this vehicle was not included in the Adopted Budget for Fiscal Year 2024-2025. An additional $105,399, is required to purchase the vehicle. Staff recommends that Council approve a budget amendment appropriating $105,399 from the Refuse Fund Balance (Fund 202) into Account 20260400.731200 (Refuse Collection Administration - Auto Rolling Stock & Equipment) for this purchase (requires a four-fifths vote). The projected ending fund balance for the Refuse Fund in Fiscal Year 2024-2025 is $7.4 million.
ATTACHMENTS
None.
MOTIONS
1. Approve a purchase order with Mar-Co Equipment Company, authorized extension PowerBoss through Sourcewell, for purchase of Nautilus Scrubber-E in the amount of $ 95,399;
2. Authorize the Purchasing Officer to approve change order(s) to the purchase order in an additional amount not-to-exceed $10,000;
3. Approve a budget amendment appropriating $105,399 from Refuse Fund Balance (requires four-fifths vote); and
4. Authorize the Purchasing Officer to issue such Purchase Order.