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Title:
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Approval of the First Amendment to the Professional Services Agreement with Modern Parking, Inc., for Parking Management Services at the Virginia Parking Lot for Fiscal Year 2010-11.
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City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends the Redevelopment Agency Board (Agency Board) approve the
First Amendment to the existing professional services agreement with Modern
Parking, Inc., (Modern Parking) for parking management services at the Virginia
Parking Lot, located at 10401-10601 Virginia Avenue, for the fiscal year July 1,
2010 through June 30, 2011.
BACKGROUND:
On October 6, 2008, the Agency Board approved a twenty-month contract with
Modern Parking to provide parking management services at the Virginia Lot
beginning on November 1, 2008, and expiring June 30, 2010. The Agency Board
is now asked to approve an amendment extending this contract for fiscal year
2010/2011 (to June 30, 2011).
DISCUSSION:
On September 2, 2006, the Agency Board approved revised parking policies that
implemented parking management services at the Agency-owned Virginia Parking
Lot. At the request of the adjacent property owners and tenants, parking
management services – including valet service as required - were implemented to
ensure maximum utilization of the lot, located in an area where parking demands
Meeting Date: 07/26/10 Item Number: C-3
REDEVELOPMENT AGENCY BOARD AGENDA ITEM: Approval of the First
Amendment to the Professional Services Agreement with Modern Parking, Inc.,
for Parking Management Services at the Virginia Parking Lot for Fiscal Year 2010-
11.
Contact Person/Dept.: Glenn Heald
Community Development Department
Phone Number: 310.253.5752
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [ ] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – Redevelopment Agency
(07/22/10).
Department Approval:
Sol Blumenfeld: (07/14/10)
Agency General Counsel:
Murray Kane: (07/22/10)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (07/21/10)
Executive Director Approval:
P. Lamont Ewell (07/22/10) City of Culver City, California
Agenda Item Report
strain availability. Modern Parking has consistently provided the lowest cost bid for
this service.
Staff anticipates consolidating the various Agency parking management contracts
into a single contract that runs with each fiscal year and the corresponding Agency
budget. A thirty (30) day cancellation clause will allow management services for
the Virginia lot to be included in the comprehensive parking recommendations in
the Walker Parking Study (currently under consideration by the Agency Board). In
order to prevent a lapse of service at the Virginia Lot during the interim, staff
recommends a one-year extension of the current professional services agreement
with Modern Parking. The term of the agreement will be for twelve (12) months,
from July 1, 2010, through June 30, 2011, or when services for the Virginia Lot are
consolidated into a comprehensive parking management service contract,
whichever occurs first.
FISCAL ANALYSIS:
The contract amount includes both direct and indirect payroll expenses, plus a five
percent (5%) contingency of $2,148.88 to cover additional attendants, extended
hours or other such occurrences as deemed necessary and appropriate by staff.
The total contract amount is not-to-exceed $45,126.52. Sufficient funds are
allocated in the Adopted Redevelopment Agency Budget for Fiscal Year
2010/2011 in program 95600 “Property Management Services – Virginia Parking
Lot” to cover the proposed amendment.
ATTACHMENTS:
None.
MOTION:
That the Agency Board:
1. Approve the First Amendment to the existing Professional Services Agreement
with Modern Parking, Inc., for Parking Management Services at the Virginia
Parking Lot for fiscal year 2010-2011 in an amount not to exceed $45,126.52;
and,
2. Authorize the Agency General Counsel to review/prepare the necessary
documents; and, City of Culver City, California
Agenda Item Report
3. Authorize the Executive Director to execute such documents on behalf of the
Agency.