City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council (the “Council”) direct staff to allocate and
appropriate unallocated Community Development Block Grant (CDBG) funds,
totaling $26,105.78, to extend the Washington Streetlight Improvement Project
west from Redwood to Glencoe Avenue (two additional street blocks) for CDBG
program year 2005/2006.
This is a budget amendment item that requires a 4/5ths vote for approval.
BACKGROUND:
CDBG funds available for City projects for program year 2005/2006 totaled
$370,805. Of the total available funds, $18,858 was carried over from program year
2003/2004. On January 28, 2005, the City submitted five (5) City Council approved
CDBG projects to Los Angeles Community Development Commission (LACDC) for
its consideration for 2005-2006 CDBG funding, as described in Attachment 1.
On August 22, 2005, the City received official notification from LACDC that the Fire
Department’s “Medical Supply Trailer / Supplies and Thermal Imager” project was
ineligible for funding. LACDC determined the project service area, Fire District No.
1 and District No. 2, did not qualify under Housing and Urban Development’s
(HUD) National Objective of Low/Moderate Income Area Benefit (LMA). To qualify
under the LMA guideline, fifty-one percent (51%) of the residents served by the
project must meet the minimum of low/moderate incomes of the HUD median
income for Culver City’s Metropolitan Statistical Area (MSA).
In submitting the “Medical Supply Trailer / Supplies and Thermal Imager” project
Meeting Date: 10/10/05 Item Number: A-10
AGENDA ITEM: Allocate and Appropriate Unallocated CDBG Funds, totaling
$26,105.78, to Extend the Washington Streetlight Improvement Project west from
Redwood to Glencoe Avenue for Program Year 2005/2006.
Contact Person/Dept.: Akil Manley/Admin. Phone Number: 310-253-6015
Fiscal Impact: Yes [x] No [] General Fund: Yes [] No [x]
Public Hearing: [] Action Item: [x] Attachments: [x]
Public Notification:
2005/2006 CDBG Advisory Committee; Master Notification List 10/5/05
Department Approval:
Jerry Fulwood 10/3/05
CAO Approval:
Scott Bixby for Jerry Fulwood 10/4/05
City Controller Approval:
Mary Noller for Marlee Chang 10/4/05City of Culver City, California
City Council Agenda Item Report
proposal, the City received indication from LACDC that the project would qualify
under the LMA guideline. From late July 2005, City staff worked with LACDC to
explore alternatives to qualify the project, but none were available. Because of the
project’s ineligibility, funds were not allocated, leaving the City with an unallocated
CDBG balance of $20,703.
On September 29, 2005, the City received notification from LACDC that an
additional $5,402.78 have been carried over from program year 2004/2005,
increasing the City’s unallocated balance of $26,105.78.
DISCUSSION:
Below are options the City can employ to allocate the remaining CDBG balance for
program year 2005/2006.
Option 1. Carry Over the Remaining Balance to CDBG Program Year 06/07
With this option, like previous years, unallocated funds will be added to the
City’s next year funding allocation, increasing the total available for CDBG
projects by $26,105.78. The 2006/2007 Community Development Block Grant
Advisory Committee (CDBGAC) would take into account the additional money
into consideration for planning.
Option 2. Request New Projects for the Current CDBG Program Year
This option would require reconvening the CDBGAC, public hearing process,
Council approval, and incurring additional costs, such as staff time. After
Council approval, the newly proposed project would be submitted to LACDC for
consideration and allocation of the funds, this entire process could range from 2
to 3 months to complete. In considering this option, it is important to note that
any new CDBG project approved would have to be completed by June 2006.
Option 3. Request an Amendment to the Contract to Allocate the
Unallocated Fund Balance to Expand the Washington Streetlight
Improvement Project for Current Program Year
The Washington Streetlight Improvement Project is the only 2005/2006 CDBG
approved project that would qualify under this option. To move forward with this
option, staff would have to file a request with LACDC to amend the current
contract to extend the project’s performance goals.
Due to the loss of CDBG funds over the past five years, it is important for the City
to reflect a need for federal entitlement funds. With 2006/2007 CDBG program cuts
expected to be up to eight percent (8%), it is important for the City to expend
CDBG funds within the current program year. Of the three options, staff
recommends Council to direct staff to request an amendment to the contract to
allocate the unallocated balance to the Washington Streetlight Improvement
Project for program year 2005/2006.City of Culver City, California
City Council Agenda Item Report
Washington Streetlight Improvement Project
The current Washington Streetlight project consists of upgrading the luminaries of
the streetlights and associated circuitry on the northside of the street from Lyceum
Avenue to Redwood Avenue. The existing streetlights are on a series, high
voltage circuitry, and will be replaced with a new parallel, low voltage circuitry,
which makes the streetlights more reliable and efficient that the old lights.
With the allocation of the remaining balance, the project limits would be extended
west from Redwood to Glencoe Avenue (two additional street blocks west) to
eliminate the gap of high voltage system.
The 2005/2006 CDBG Advisory Committee members have been notified of the
unallocated funds and of the staff report’s recommendation.
FISCAL ANALYSIS:
The unallocated CDBG funds, totaling $26,105.78, would be allocated to cover the
additional $18,260 needed to complete the proposed project, and approximately
$7,845.78 of the remaining fund balance will be used to replace Gas Tax Funds,
which will be saved and reallocated to other CIP projects. With this option, the City
meets the goal of using the most restricted funds for eligible projects before using
other funding.
ATTACHMENTS:
1. Memo from Akil Manley, Management Analyst / CDBG Administrator,
Regarding 2005-2006 CDBG Allocation.
2. LACDC’s Letter, Regarding the Ineligibility of Fire Rescue Equipment Project
for Program Year 2005-2006.
3. LACDC’s CDBG Bulletin 05-0039, Regarding Current Participating Cities
Unallocated Balances following Fiscal Year (FY) 2004-2005.
MOTION:
That the City Council:
1. Approve a budget amendment to transfer grant revenue in the amount of
$26,105.78 and approve the recommendation to appropriate the grant
funds of $26,105.78 in Fiscal Year 2005/2006 to the Washington
Streetlight Improvement Project - CIP Project No. 00856.
MEETING DATE October 10, 2005
AGENDA ITEM
Allocate and Appropriate Unallocated CDBG Funds
totaling $26,105 78 to Extend the Washington Streetlight
Improvement Project west from Redwood to Glencoe
Avenue for Program Year 2005/2006
ATTACHMENTS
1 Memo from Akil Manley, Management Analyst /
CDBG Administrator, Regarding from 2005-2006
CDBG Allocation
2 LACDC s Letter, Regarding the Ineligibility of Fire
Rescue Equipment Project for Program Year
2005-2006
3 LACDC s CDBG Bulletin 05-0039, Regarding
Current Participating Cities Unallocated
Balances following Fiscal Year (FY) 2004-2005
•
Pages
1-2|1010|4-5
•Attachment 1
• (dwatilieh CITY
INTEROFFICE MEMORANDUM
DATE 09/26/2005
TO Honorable Mayor Vera and Members of the City Council
THROUGH Jerry Fulwood, CAO
FROM Akil Manley Management Analyst 041'.-"--
SUBJECT Allocation of CDBG Funds for Program Year 2005-2006
CC Executive Management
Community Development Block Grant (CDBG) funds available for City projects
or program year el II. o a e ii I . ... . • —Is
$18,858 were unexpended funds carried over from the previous fiscal year On
January 28, 2005, the City submitted five (5) City Council approved CDBG
projects to Los Angeles Community Development Commission (LACDC) for its
consideration as described below
AMOUNT CDBG PROJECT REQUESTS FOR FY 2005 2006
PRIORITY 1 Senior Center 108 Loan Repayment
Department Parks, Recreation, and Community Services
Purpose To repay $2 02 million loan that was utilized to assist in the
construction of the City s Senior Center
PRIORITY 2 CDBG General Administration
Department Office of the Chief Administrative Officer
Purpose To assist with the associated cost of administering and managing the
City s annual CDBG funding allocation
PRIORITY 3 Disability Services Specialist
Department Parks, Recreation, and Community Services
Purpose To fund a portion of the position which assists in the identification of
available community services and implement conduct and facilitate services
and programs for residents with disabilities
PRIORITY 4 Medical Supply Trailer! Supplies and Thermal Imager
Department Fire
Purpose To provide necessary equipment and supplies to handle multi-casualty
incidents man made disasters (i e bioterronsm etc ) and natural disasters and
to utilize heat-seeking technology to locate trapped victims and firefighters
PRIORITY 5 Washington Boulevard Streetlight Replacement
Department Public Works
Purpose To upgrade the luminaries of eleven (11) streetlights and associated
circuitry on the north side of the street between Redwood and Lyceum Avenues
$212 136
$35 197
$52 797
$20 703
$49 972
TOTAL $370,805
9770 CULVER BOULEVARD CULVER CITY CA 90232 0507
1•
On August 22, 2005 the City received official notification from LACDC that the
Fire Department s Medical Supply Trailer / Supplies and Thermal Imager"
project was ineligible for CDBG funding LACDC determined the project service
area, Fire District No 1 and District No 2 did not qualify under Housing and
Urban Development s (HUD) National Objective of Low/Moderate Income Area
Benefit (LMA) To qualify under the LMA guideline, fifty-one percent (51%) of the
residents served by the project must meet the minimum of low/moderate incomes
of the HUD median income for Culver City s Metropolitan Statistical Area (MSA)
LACDC explored alternatives to qualify the project, but none were available
Because of the project s ineligibility, funds were not allocated, leaving the City
with a remaining CDBG fund balance of $20 703
Staff has researched available options of allocating remaining funds and will
present a report to City Council with findings and recommendations at the
October 10 th City Council meeting
If you have any additionantuesfions or concerns, I can be reached at (311J) 2b3-
6015
•Attachment 2
COM _
of the County of Los Angeles
2 Coral Circle Monterey Park CA 91755
323 890 7001 TTY 323 838 7449 www lacdc org
Gloria Molina
Yvonne Brathwaite Burke
Zev Yaroslavsky
Don Knabe
Michael D Antonovich
Commissioners
•
Carlos Jackson
Executive Director
August 17, 2005
Shelly Chagnon, Intergovernmental Relations Officer
City of Culver City
9770 Culver Blvd
Culver City, CA 90232-0507
Dear Ms Chagnon
INELIGIBILITY OF FIRE RESCUE EQUIPMENT PROJECT FOR
PROGRAM YEAR 2005-2006
This letter is in response to your request for a written explanation regarding the ineligibility of
Culver City's proposed Fire Rescue Trailer and Thermal Imager Project that was submitted for
Community Development Block Grant (CDBG) funding in Fiscal Year 2005-2006
The City's Planning Summary identified this project to qualify under the National Objective of
Low- and Moderate-Income Area Benefit (LMA), 24 CFR 570 208(a)(1)(i), which requires a
service area of at least fifty-one percent (51%) low- and moderate-income persons The
Planning Summary selected a few census tracts from one (1) of the fire station service area to
meet the fifty-one percent (51%) low- and moderate-income requirement However, all of the
census tracts within the intended service area must be identified and contain at least fifty-one
percent (51%) low- and moderate-income persons Since the fire rescue equipment was to be
used in both Fire District No 1, which contains only 26 2 percent low- and moderate-income
persons and Fire District No 2, 29 9 percent low- and moderate-income persons, both are well
under the required fifty-one percent (51%) requirement Based on this information, the project
was found to be ineligible under LMA We further explored other options to qualify this project,
unfortunately, there were no alternatives available
We appreciate your concern in obtaining a clear explanation as to why this project was not
funded, and we hope that we have responded to your inquiry If you have any questions, please
contact your Program Manager, Josie Sithentes, at (323) 890-7184
ANG ICA CONTRERAS, Manager
Community Development Block Grant Division
AC JS mp
CDBGCommon/TeamC/Cu1verCityfireEquipmentProjectfor05 06
Strengthening Neighborhoods Supporting Local Economies Empowering Families Promoting Individual Achievement•
DATE
SEPTEMBER 28, 2005
EFFECTIVE DATE
IMMEDIATELY
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NEW CENTURY
Strengthening Neighborhoods Supporting Local Economies Empowering Families Promoting Individual Achievement
•
Attachment 3
LOS ANGELES COUNTY
CMG BULLETIN
COMMUNITY DEVELOPMENT COMMISSION • 2 Coral Circle • Monterey Park, California 91755
NUMBER
05-0039
SUBJECT
CURRENT PARTICIPATING CITIES UNALLOCATED
BALANCES FOLLOWING FISCAL YEAR (FY) 2004-05
CLOSEOUT
•
TO PARTICIPATING CITIES
Attached are the current unallocated balances as of September 21, 2005, following the closing of FY
2004 05 projects The amounts in the attached table are available for programming into current or
new projects As you know, unallocated funding pool balances are a component in the calculation
of unexpended balances to determine if a city is meeting its drawdown requirement The first
drawdown report will be issued next month If you wish to exchange any of these funds, please
review CDBG Bulletin No 05-0021, Policies on Exchanges of Funds
If you have any questions, contact your program manager or Raymond White, Budget Analyst, at
Raymond whitealacdc org
Sincerely
( /737
ERRY GONZALEZ, Director
Community Development Block Grant Division
TG RW ab
K \ CDBG Common \ GPA \ I A F Bulletins \ Final Balances doc
Attachment•
a
CURRENT PARTICIPATING CITY UNALLOCATED BALANCES
As of September 21, 2005
Agoura Hills $135 329 30
Arcadia $56 182 90
Artesia $88 970 20
Avalon $11 832 00
Azusa $30 630 02
Bell $193 407 74
Bell Gardens $78 865 13
Beverly Hills $333 103 00
Bradbury $000
Calabasas $90 050 00
Ciaremont $157 026 36
Commerce $26 446 55
Covina $162 700 50
Cudahy $604 901 48
Culver City $26 105 78
Diamond Bar $172 793 09
Duarte $117 116 20
El Segundo $167 042 50
Hawaiian Gardens $63 277 92
Hermosa Beach $52600
Irwindale $20,157 00
La Canada Fhntridge $203 899 28
La Habra Heights $000
La Mirada
$110 922 99
La Puente $694 124 57
La Verne $21 101 00
Lawndale
$51 050 14
Lomita $88 777 00
Malibu $155 925 00
Manhattan Beach $000
Maywood
$206 393 54
Monrovia
$34 982 82
Rancho Palos Verdes
$81 419 43
Rolling Hills
$7 644 00
Rolling Hills Estates
$000
San Dimas
$158 607 08
San Fernando
$1 132 661 81
San Gabriel
$64 734 28
San Marino
$49 802 00
Santa Fe Springs
$000
Sierra Madre
$3 709 00
Signal Hill
$299 33
South El Monte
$76 357 18
South Pasadena
$57 052 13
Temple City
$416 897 98
Walnut
$156 835 42
West Hollywood
$149 112 14
Westlake Village
$8 428 00|1013|