City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council adopt a Resolution:
1. Approving the Engineer’s Report for the Higuera Street Landsacping
and Lighting Maintenance District - Fiscal Year 2011/2012;
2. Declaring its Intention to levy and collect assessments within said
District for Fiscal Year 2011/2012; and,
3. Setting a Public Hearing for June 27, 2011, at 7:00 p.m. in the Mike
Balkman Council Chambers.
BACKGROUND/DISCUSSION:
The Higuera Street landscaping and lighting improvements were installed in 1995 at
the request of the property owners. The Assessment District was formed and the
boundary includes properties on both sides of the Higuera Street between Lindblade
Avenue and Hayden Avenue.
Pursuant to a Resolution adopted by the City Council on Monday, May 23, 2011,
the Director of Public Works/City Engineer has prepared the Engineer’s Report for
LMD #1 and filed said Report with the City Clerk. A copy of the Engineer’s Report
is attached to this report for consideration, and recommended approval, by the City
Meeting Date: 06/06/2011 Item Number: C-8
CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Approving the Engineer’s
Report, Declaring the Intention to Order the Levy of Annual Assessments therein,
and Setting the Date, Time and Place for the Public Hearing to be Monday, June 27,
2011 at 7:00 PM in the City Council Chambers for the Higuera Street Landscaping
and Lighting Maintenance District
Contact Person/Dept.: Mate Gaspar/PW Phone Number: 310-253-5602
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (06/01/2011);
Department Approval:
Charles D. Herbertson (05/27/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/31/11)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (06/01/11)
City Manager Approval:
John M. Nachbar (06/01/11) City of Culver City, California
Agenda Item Report
Council. Staff is proposing no increase to the assessment district levy for Fiscal
Year 2011/2012.
This evening, the City Council is asked to adopt a resolution (1) approving the
Engineer’s Report, (2) declaring the City Council’s intention to levy and collect
assessments for the upcoming fiscal year; and (3) setting the time and place for the
public hearing as required by Culver City Municipal Code (CCMC) Section
15.01.070.
Should the City Council adopt the proposed resolution, pursuant to 15.01.070(G) of
the CCMC, the City Clerk shall give notice of the public hearing by causing the
Resolution of Intention to be published at least 10 days prior to the date of the
hearing. The public hearing is scheduled for June 27, 2011.
FISCAL ANALYSIS:
A detailed analysis of the District expenses is contained in the preliminary engineer’s
report.
ATTACHMENT:
1. Engineer’s Report
2. Proposed Resolution
MOTION:
That the City Council:
Adopt a Resolution (1) approving the Engineer’s Report , (2) declaring the City
Council’s intention to levy and collect assessments for the Higuera Street
Lighting and Landscape Maintenance District - Fiscal Year 2011/2012, and (3)
setting the time, date, and place for a Public Hearing for June 27, 2011, at 7:00
p.m. in the Mike Balkman Council Chambers.
MEETING DATE:
AGENDA ITEM:
06/06/11
Adoption of a Resolution Approving the
Preliminary Engineer's Report, Declaring the
Intention to Order the Levy of Annual
Assessments therein, and Setting the Date,
Time, and Place for the Public Hearing for the
Higuera Street Landscaping and Lighting
Maintenance District
ATTACHMENTS
Pages
1 Resolution of Intention 1-3
2 Preliminary Engineer's Report 4-12 1
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RESOLUTION NO. 2011-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, APPROVING THE ASSESSMENT
ENGINEER'S REPORT, DECLARING ITS INTENTION TO
ORDER THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR THE HIGUERA STREET LANDSCAPING
AND LIGHTING ASSESSMENT DISTRICT, AND SETTING A
TIME AND PLACE FOR A PUBLIC HEARING THEREON.
WHEREAS, the City Council previously initiated proceedings in accordance with
the provisions of Chapter 15.01 of the Culver City Municipal Code ("CCMC") for the levy and
collection of annual assessments for the Higuera Street Landscaping and Lighting Assessment
District (the "District") and ordered the preparation of an Assessment Engineer's Report (the
"Engineer's Report") thereon; and
WHEREAS, the City Council desires to declare its intention to provide for the
levy and collection of annual assessments for Fiscal Year 2011-2012, to provide for the costs
and expenses necessary to pay for the maintenance and servicing of the improvements
(defined below) within the District; and,
WHEREAS, the Engineer's Report has been prepared and filed with the City
Clerk and submitted to the City Council in accordance with CCMC §§15.01.055 and 15.01.070;
and,
WHEREAS, the City Council has carefully examined and reviewed the
Engineer's Report as presented and is preliminarily satisfied with the proposed report, each and
all of the budget items and documents as set forth therein and is satisfied that the levy
amounts, on a preliminary basis, have been allocated in accordance with the special benefit
received from the improvements, operation, maintenance and services within the District as set
forth in the Engineer's Report.
NOW, THEREFORE, the City Council of the City of Culver City, DOES HEREBY
RESOLVE as follows:
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1. The Engineer's Report as presented, consisting of the following: a
description of improvements, the estimated costs of improvements, a diagram of the District
and the District assessment roll containing the Fiscal Year 2011-2012 levy for each Assessor's
parcel within the District, is hereby approved on a preliminary basis and on file in the Office of
the City Clerk as a permanent record and to remain open for public inspection.
2. It is the intention of the City Council to levy and collect assessments
within the District to pay the annual costs and expenses for the maintenance and servicing of
the improvements authorized to be maintained and serviced for the fiscal year commencing
July 1, 2011 and ending June 30, 2012. The improvements are generally described as
irrigation and landscape maintenance of traffic circles and parkways, streetlight electrical costs,
and tree trimming. Services provided include all necessary service, operations, administration
and maintenance required to keep the improvements in a healthy, vigorous and satisfactory
condition.
3. The District is located generally Higuera Street between Lindblade Street
to Hayden Avenue. The District is designated by the name of "Higuera Street Landscaping and
Lighting Assessment District."
4_ The Engineer's Report, as preliminarily approved by the City Council, is
on fife with the City Clerk and open for public inspection. Reference is made to the Engineer's
Report for a full detailed description of the improvements to be maintained, the boundaries of
the District and the proposed assessments upon assessable lots and parcels of land within the
District.
5. The maximum assessment is not proposed to increase from the previous
year above that previously approved by the property owners (as "increased assessment" is
defined in California Government Code §54954.6).
6. Notice is hereby given that a Public Hearing is scheduled to be held at
the Mike Balkman Council Chambers, 9770 Culver Boulevard, Culver City, California, on June
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27, 2011 at 7:00pm or as soon thereafter as the matter may be heard. AU interested persons,
prior to the conclusion of the hearing, shall be afforded the opportunity to hear and be heard.
The City Council shall consider all oral statements or written communication made or filed by
any interested person_
7. The City Clerk is hereby directed to give notice of the Public Hearing by
causing the resolution of intention, or summary thereof, to be published, posted and mailed as
provided in CCMC §15.01.050.
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APPROVED and ADOPTED this day of 2011.
ATTEST:
MARTIN R. COLE, City Clerk
Al 1-00230
MICHEAL O'LEARY, Mayor
City of Culver City, California
-3- PUBLIC WORKS DEP, , RTMENT
9770 CULVER BOULEVARD, CULVER CITY, CALIFORNIA 90232-0507
(310)253-5600 • FAX (310)253-5626
CHARLES D. HERBERTSON, PE, LS
Public Works Director and
City Engineer
FINAL ENGINEER'S REPORT
ON THE ANNUAL LEVY
2011 -2012
HIGUERA STREET LANDSCAPING AND
LIGHTING MAINTENANCE DISTRICT
IN THE CITY OF CULVER CITY
UNDER THE PROVISIONS OF C,HAPTER 16.1:)1
OF THE CODE OF THE CITY OF CULVER CITY, CALIFORNIA
FILED with the City Clerk PRESENTED to the City Council
On June 1, 2011
and APPROVED by Resolution
No. 2011-R , adopted by said
City Council on June 27, 2011
and thereafter filed in the
Office of the City Clerk
Martin Cole
City Clerk
City of Culver City
By: Ela Valladares, Deputy City Clerk
LI To: The Honorable Mayor and Members of the City Council
From: Charles D. Herbertson, P.E., Public Works Director and City Engineer
SUBJECT: HIGUERA STREET LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
FISCAL YEAR 2011-2012 ASSESSMENT
FINAL ENGINEER'S REPORT
Higuera Street Landscaping and Lighting Maintenance District (hereinafter referred to as
"District"), described herein, was formed by Resolution 95-R056, adopted on
July 10, 1995, in accordance with the Chapter 15.01 of the Code of the City of Culver
City, California.
This report consists of the following seven sections and two exhibits, which are
submitted herewith, and made a part hereof:
I. Diagram of District Boundaries and Parcels
Higuera Street Landscaping and Lighting Maintenance District, consisting of
certain public property and private real property within the District which is
subject to assessment, is shown on that Diagram which has been filed in the
Office of the City Clerk and, as a duplicate copy, in the Office of the City
Engineer, and by this reference is made a part hereof (as Exhibit C). The Map
must be updated each year to reflect all changes made on the County
Assessor's Map that impart the District. There are a total of 76 parcels in the
District.
Types of Maintenance
The proposed maintenance to be performed within the landscaping and lighting
maintenance area consists in general of the following:
A. Landscaping in the street median strip and the parkways
B. Irrigation costs of the landscaping in the median strip and in the parkways.
C. The District area illumination has been increased above standard by the
installation of 27 more luminaires than standard. The District will pay the
differential energy and maintenance costs of these decorative streetlights
to the extent that these additional street lights remain in service.
Landscaping, Irrigation, and Lighting System Plans
The District Landscaping, Irrigation, and Lighting were constructed by contract
by the Culver City Redevelopment Agency (hereinafter "Agency") as parts of
Project R-3059. The Agency approved the plans and specifications for that
project on June 20, 1994. The work was accepted by the Agency as completed
on June 17, 1996. IV. Performance of Maintenance by City Forces and/or Contractor
The maintenance of the improvements is provided by the City of Culver City
force account and/or maintenance contracts awarded by the City, and the costs
thereof assessed to the benefiting properties within the District.
V. Parcel Assessments Based Upon Benefit Received
It is proposed to assess the total amount of maintenance and incidental costs for
maintaining the landscaped median areas and parkways, the irrigated areas in
the median and the parkways, and the differential costs of the decorative
streetlights to the individual parcels of real property within the District in
proportion to the benefit to be received by such parcels of real property. The
proposed individual assessments are shown on the attached assessment roll.
VI. Method of Assessment
The District costs are assessed amongst the benefited properties in accordance
with their lot dimensions along Higuera Street. In those cases where a
residential corner property fronts on a side street other than Higuera Street, the
lot dimension used for computation of the assessment is one-half of the length
along Higuera Street. There are a total of 4,461.45 linear frontage feet in the
assessment district. The existing assessment is $4.35 per linear foot and it is
recommended that this amount be approved again for fiscal year 2011-2012.
Pctimt ,=ri rr,ct of Maintenance and IMPF"."'M'ntS
The estimated cost of maintenance and improvements for the fiscal year
includes, in total or in part, the following:
A. The total cost of maintaining and servicing all existing improvements, as
described in Section II , including all incidental expenses.
B. The amount of any surplus or deficit in the District Fund to be carried over
from the previous fiscal year.
C. The amount of any contributions to be made from sources other than
assessments levied pursuant to District assessment proceedings.
D. The amount, if any, of the annual installment of an assessment ordered by
the City Council, wherein the estimated cost of any improvements shall be
levied and collected in annual installments.
E. The net amount to be assessed upon assessable lands within the
assessment district is equal to the total maintenance and improvement
costs, as referred to in Part A above, increased or decreased, as the case
may be, by any of the amounts referred to in B., C., or D., above. For fiscal
year 2011-2012, the estimated costs are shown in EXHIBIT A.
F. Item B above may specify individual parcels within a zone that did not
receive notice of or pay assessments levied by the City Council, and which assessments are carried over and added to the assessments for the current
fiscal year for each such specified parcel.
Current Status
When the District was originally formed, the scope of the District's maintenance did not
include the parkway landscaping maintenance. At the July 14, 2003 City Council
meeting, a ballot measure was approved to increase the District annual assessment.
that added the parkway landscaping maintenance as a function of the District. The City
Council adopted Resolution No. 2003-R053 that imposed the increased annual
assessment levy for the fiscal year 2003/2004.
Over the history of the District, the only assessment increase for the District was in fiscal
year 2003/2004. In the interim, the costs to maintain the District have increased. In
fiscal years 2007-2008, 2008-09, and 2009-10, ballot measures to increase the
assessment, failed to pass and therefore were not implemented.
In December 2009, the City Council approved a reduced maintenance schedule from 4
times a month to 2 times a month in order to have expenditures be in line with
assessment revenues. Also the lantanas around the tree wells were approved to be
removed and irrigation water usage was reduced by 30%.
Recommended District Assessment for Fiscal Year 2010-2011
There are a total of 4,461.45 linear frontage feet in the assessment district. The existing
assessment is $4.35 per linear foot and it is recommended that this amount be approved
again for fiscal year 2011-2012. The District will be assessed a total of $19,402.24
The proposed assessment and individual assessments to the District are shown in
EXHIBITS A and B, respectively.
Respectfully submitted,
Charles D. Herbertson RCE 46658
Public Works Director and City Engineer
attachments EXHIBIT A
HIGUERA Landscaping/Lighting Maintenance District
PROPOSED 2011112
Contract with Marina Landscape (twice a month) $4,940
General Fund (personnel) estimated $2,500
General Fund (materials) estimated $3,500
Irrigation Cost of Median and Parkway Landscape estimated $3,448
Amortization of three controllers over 5 years (Year 2 of 5) $6,000
Streetlights differential Energy and Maintenance Cost estimated $427
Assessment Procedure (City Engineer's Cost) $1,500 .
Total Proposed Expenditures $22,315
Total Current Assessment $19,402.24
Negative fund balance 1 $12,145.52
General Fund irrigation costs are high due to the purchase of three new irrigation controllers.
Each controller cost $10,000. The new irrigation controllers will be amortized over the next 5
years.The negative fund balance will be carried over to future years and recovered either by
increases to the assessment levy as approved by the majority of property owners or further
reductions to maintenance.
EXHIBIT B
Assessor's Parcel Frontage Current and 1
Number Property Address (Feet) Proposed Assessment
4206-016-009 3960 Higuera St. 60.00 $261.07
4206-016-010 3962 Higuera St. 45.00 $195.80
4206-016-011 3966 Higuera St. 45.00 $195.80
4206-016-012 3970 Higuera St. 45.00 $195.80
4206-016-033 8959 Krueger St. 34.00 $147.90
4206-016-034 8957 Krueger St. 34.00 $147.90 ,
4206-017-011 4006 Higuera St. 62.50 $271.95
4206-017-012 4010 Higuera St. 45.00 $195.80
4206-017-013 4014 Higuera St. 45.00 $195.80
4206-017-014 4018 Higuera St. 45.00 $195.80
4206-017-015 4022 Higuera St. 45.00 $195.80
4206-017-016 4028 Higuera St. 48.00 $208.86
4206-017-017 4034 Higuera St. 62.50 $271.95
4206-011-013 8956 Hubbard St. 50.00 $217.56
4206-011-014 4108 Higuera St. 45.00 $195.80
4206-011-015 4112 Higuera St. 45.00 $195.80
4206-011-016 4116 Higuera St. 45.00 $195.80
4206-011-017 4122 Higuera St. 45.00 $195.80
4206-011-018 4126 Higuera St. 50.00 $217.56
4206-008-013 4156 Higuera St. 50.00 $217.56
4206-008-014 4160 Higuera St. 45.00 $195.80
4206-008-015 4164 Higuera St. 45.00 $195.80
4206-008-016 4170 Higuera St. 39.60 $172.31
4206-008-042 4174 Higuera St. 30.20 $131.41
4206-008-043 4176 Higuera St. 30.20 $131.41
4206-008-044 4178 Higuera St. 30.20 $131.41
4206-008-045 4180 Higuera St. 30.20 $131.41
4206-008-021 8673 Higuera St. 33.43 $145.46
4206-008-022 8669 Higuera St. 40.24 $175.09
4206-008-023 8665 Higuera St. 40.24 $175.09
4206-005-016 8665 Higuera St. 39.75 $172.96
4206-005-017 8651 Higuera St. 40.24 $175.09
4206-005-018 8647 Higuera St. 40.00 $174.05
4206-005-019 8643 Higuera St. 40.00 $174.05
4206-005-020 8639 Higuera St. 40.00 $174.05 4206-005-021 8635 Higuera St. 40.25 $175.14
4206-004-016 3650 Helms Ave. 40.25 $175.14
4206-004-037 8621 Higuera St. 40.24 $175.09
4206-004-018 8617 Higuera St. 40.24 $175.09
4206-004-019 8613 Higuera St. 40.24 $176.09
4206-004-020 8605 Higuera St. 80.49 $350.23
4206-001-016 8595 Higuera St. 40.25 $176.14
4206-001-017 8591 Higuera St. 40.24 $175.09 •
4206-001-018 8585 Higuera St. 40.24 $175.09
4206-001-021 8563 Higuera St. 150.36 $654.25
4206-001-001 8557 Higuera St. 132.30 $575.67
4206-020-028 3951 Higuera St. 50.00 $217.56
4206-019-001 3969 Higuera St. 37.20 $161.87
4206-019-015 3975 Higuera St. 45.00 $195.80
4206-019-016 3979 Higuera St. 45.00 $195.80
4206-019-017 3983 Higuera St. 45.00 $195.80
4206-018-010 4003 Higuera St. 44.67 $194.37
4206-018-011 4009 Higuera St. 44.67 $194.37
4206-018-012 4013 Higuera St. 44.67 $194.37
4206-018-013 4017 Higuera St. 44.66 $194.33
4206-018-014 4023 Higuera St. 49.49 $215.34
4206-018-015 4027 Higuera St. 39.83 $173.31
4206-018-016 4033 Higuera St. 44.67 $194.37
4206-018-017 4037 Higuera St. 44.67 $194.37
4206-010-015 4107 Higuera St. 46.73 $203.33
4206-010-016 4109 Higuera St. 46.72 $203.29
4206-010-017 4115 Higuera St. 46.72 $203.29
4206-010-018 4117 Higuera St. 46.72 $203.29
4206-010-019 4121 Higuera St. 46.72 $203.29
4206-010-020 4127 Higuera St. 46.73 $203.33
4206-009-013 4151 Higuera St. 45.01 $195.85
4206-009-014 4161 Higuera St. 45.00 $195.80
4206-009-015 4165 Higuera St. 45.00 $195.80
4206-009-016 4171 Higuera St. 45.00 $195.80
4206-009-017 4175 Higuera St. 45.00 $195.80
4206-009-018 4179 Higuera St. 45.00 $195.80
4204-005-025 8665 Hayden P1. 202.53 $881.27
4204-005-018 8651 Hayden P1. 248.24 $1,080.18
4204-005-019 8635 Hayden P1. 356.00 $1,549.06
10 4204-005-022 8621 Hayden P1. 158.12 $688.03
4204-005-021 8601 Hayden P1. 168.88 $734.85
4461.45 $19,402.24
11 EXHIBIT C