1
THESE MINUTES ARE NOT OFFICIAL
UNTIL APPROVED BY THE
CITY COUNCIL
REGULAR MEETING OF THE July 8, 2013
CITY COUNCIL 5:30 p.m.
CULVER CITY, CALIFORNIA
Call to Order & Roll Call
Mayor Cooper called the meeting of the City Council to order at
5:30 p.m.
Present: Jeffrey Cooper, Mayor
Meghan Sahli-Wells, Vice Mayor
Jim B. Clarke, Councilmember
Micheál O‘Leary, Councilmember
Andrew Weissman, Councilmember
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Closed Session
At 5:30 p.m., the City Council recessed to Closed Session to
discuss the following items:
CS-1 Conference with Real Property Negotiators
Re: 10745 Cranks Road and 11304 Segrell Way
City Negotiators: John Nachbar, City Manager;
Charles Herbertson, Public Works Director/City Engineer, Sol
Blumenfeld, Community Development Director and Todd Tipton,
Economic Development Administrator
Other Parties Negotiators: Keller-Williams, Remax, Cavanaugh
Realtors, The Real Estate Group and Pearl Properties.
Under Negotiation: Price, Terms of Payment or Both, including
use restrictions, development obligations and other monetary
related considerations
Pursuant to Government Code Section 54956.8
CS-2 Conference with Legal Counsel – Anticipated Litigation
Re: Significant Exposure to Litigation – (1 item)
Pursuant to Government Code Section 54956.9(d)(2)
July 8, 2013
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CS-3 Conference with Labor Negotiators
City designated representatives: City Manager John Nachbar,
Director of Human Resources Serena Wright
Employee Organizations: Culver City Employees Association,
Culver City Management Group, Culver City Police Officers'
Association, Culver City Police Management Group, Culver City
Firefighters' Association Local 1927, AFL-CIO, Culver City Fire
Management Group
Pursuant to Government Code Section 54957.6
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Reconvene
Mayor Cooper reconvened the City Council meeting at 7:11
p.m. with all Councilmembers present.
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Report on Action Taken in Closed Session
Mayor Cooper indicated there was nothing to report from
closed session.
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Invocation/Pledge of Allegiance
The Invocation was given by John Nachbar, City Manager, and
the Pledge of Allegiance was led by Fred Yglesias.
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Presentations
Item P-1
A Proclamation in Honor of July as "Parks Make Life Better"
Month
Dan Hernandez, Parks, Recreation and Community Services
Director, provided a presentation on City parks.
Councilmember O’Leary reported that the state had approved
July 25
th
as Swimmable California Day and he noted that there
were many activities available at the Plunge. July 8, 2013
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Mayor Cooper presented that proclamation in honor of July
being “Parks Make Life Better” month.
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Community Announcements By City Council Members/Information
Items From Staff
Paul Condran, Fleet Services Manager, discussed the City’s
participation in a fleet certification and recognition program
of the top performing municipal fleets in North America; the
continuing pioneering efforts in Compressed Natural Gas
vehicles; and he reported achieving a rank of #1 Best Fleet in
North America.
Discussion ensued between staff and Mr. Condran regarding
posting placards on City commercial vehicles indicating that
Culver City is the #1 fleet in the country; displaying the
banner for the Summer Music Festival; and commemorative
coasters were provided to Councilmembers.
Captain Ron Iizuka, Culver City Police Department, announced
National Night Out on August 6 and invited everyone to
participate.
Discussion ensued between Councilmembers and Captain Iizuka
regarding issues with using the High School football field for
fireworks; whether the lack of a formal fireworks show had
increased dollars expended on emergency services related to
illegal activity this year; and it was agreed that information
for National Night Out would be listed on the City website and
on the cable feed.
Councilmember Clarke invited everyone to a luncheon by the
Historical Society on July 20 at the California Club where he
would re-enact the speech that Harry Culver gave 100 years ago
outlining his vision for a new City.
MOVED BY VICE MAYOR SAHLI-WELLS, SECONDED BY COUNCILMEMBER
O’LEARY AND UNANIMOUSLY CARRIED, THAT WHEN THIS MEETING IS
ADJOURNED THAT IT BE ADJOURNED IN MEMORY OF DAVID BREGMAN.
Vice Mayor Sahli-Wells announced that on July 19 the Los
Angeles Food Bank would be having their annual “Stuff a Truck”
event at the Pavilions on Jefferson to benefit homeless people
in the area; she reported attending the “Power Women, Power
Tools” event at Sony in conjunction with Habitat for Humanity July 8, 2013
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and she thanked Sony for hosting the event; and she expressed
gratitude for the repeal of the Defense of Marriage Act and
Proposition 8.
MOVED BY MAYOR COOPER, SECONDED BY VICE MAYOR SAHLI-WELLS AND
UNANIMOUSLY CARRIED, THAT WHEN THIS MEETING IS ADJOURNED THAT
IT BE ADJOURNED IN MEMORY OF ALLISON PAPPERNY.
Mayor Cooper announced that the Cultural Affairs Foundation
would be holding a fundraiser for Music in the Chambers at
Akasha Restaurant on July 31 and encouraged everyone to attend;
he announced the Culver City Music Festival on Thursday nights
beginning July 11 through August 15; and he discussed the lack
of a fireworks show in the City on the Fourth of July noting
that West Los Angeles College was a possible venue for next
year.
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Joint Public Comment – Items Not on the Agenda
Mayor Cooper invited public comment.
The following members of the audience addressed the City
Council:
Dave Baker questioned the status of his application for a
variance and a fee waiver for a permit on his home noting the
length of the process and that he had met all the criteria for
an exemption.
John Nachbar, City Manager, indicated that the matter was
pending and he would provide a report to the City Council.
Robert Zirgulis discussed a 20,000 square foot Culver City
School District swimming pool that has not been used since
1991; he reported a petition circulating to get the City
Council and School District to work together to raise funds to
fix the natatorium; he encouraged Councilmembers to read some
of the comments regarding the pool included in the petition; he
read a comment from Patricia McClellen; he suggested solutions
to the problem; and he asked the City Council to consider
helping the School District fix the pool.
Discussion ensued between staff and Councilmembers regarding
whether the pool is on City property; whether the City has any
power over what the School District does with their own July 8, 2013
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facilities; and clarification that the natatorium is on a list
of projects the School District plans to work on.
Rich Waters discussed confusion at the Senior Center regarding
what belongs to the Association and what belongs to the City;
previous requests for a Memorandum of Understanding; and the
California Public Records Act.
Discussion ensued between staff and Councilmembers regarding
California non-profit corporations, and the Public Records Act.
Mike Meador, California Greenworks, presented an award to the
City Council for their support of the California Greenworks
Earth Fest California event and requested City support of the
2013 Earth Fest event.
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Receipt of Correspondence
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY COUNCILMEMBER
O’LEARY AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
RECEIVE AND FILE CORRESPONDENCE.
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Joint Consent Calendar
Item JC-1
JOINT CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR AGENCY
AGENDA ITEM: Cash Disbursements
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY COUNCILMEMBER
O’LEARY AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
APPROVE CASH DISBURSEMENTS FOR JUNE 15, 2013 – JUNE 28,
2013.
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Consent Calendar
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY COUNCILMEMBER
O’LEARY AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
APPROVE CONSENT CALENDAR ITEMS C-4 AND C-5.
Item C-4 July 8, 2013
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(Out of Sequence)
Adoption of a Resolution Authorizing the Destruction of
Examination Materials in the Human Resources Department Which
are More than Two (2) Years Old
THAT THE CITY COUNCIL: ADOPT A RESOLUTION AUTHORIZING THE
DESTRUCTION OF EXAMINATION MATERIALS IN THE HUMAN RESOURCES
DEPARTMENT WHICH ARE MORE THAN TWO (2) YEARS OLD.
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Item C-5
(1) Authorization to File an Application for Funds Made
Available Through the US Department of Justice, Edward Byrne
Memorial Justice Assistance Grant (JAG) Program for Fiscal Year
2013
THAT THE CITY COUNCIL:
1. AUTHORIZE THE CITY MANAGER TO SUBMIT AN APPLICATION TO
THE US DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE,
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FUNDS FY 2013; AND,
2. AUTHORIZE THE CITY ATTORNEY TO REVIEW/PREPARE THE
NECESSARY DOCUMENTS; AND
3. AUTHORIZE THE CITY MANAGER TO EXECUTE SUCH DOCUMENTS ON
BEHALF OF THE CITY.
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Item C-1
(Out of Sequence)
Meeting Minutes
Vice Mayor Sahli-Wells indicated the need to abstain from the
minutes of June 24, 2013 as she was not present at that
meeting.
THAT THE CITY COUNCIL APPROVE MINUTES FOR THE SPECIAL MEETINGS
OF JUNE 3, 2013 AND JUNE 4, 2013, AND THE REGULAR MEETINGS OF
JUNE 10, 2013 AND JUNE 24, 2013. THE MOTION CARRIED
UNANIMOUSLY, WITH VICE-MAYOR SHALI-WELLS ABSTAINING FROM THE July 8, 2013
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JUNE 24, 2013 MINUTES.
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Item C-2
Authorization to Submit a Highway Safety Improvement Program
Grant Application for the Protected/Permissive Left-Turn Phase
Upgrade Project
Martin Cole, Assistant City Manager/City Clerk, read a written
comment submitted by:
Rich Waters
Discussion ensued between staff and Councilmembers regarding
clarification on the process to get funding; a suggestion to
notify members of the state legislature so they can advocate
for the City; and red light cameras.
THAT THE CITY COUNCIL:
1. AUTHORIZE THE CITY MANAGER TO SUBMIT AN APPLICATION FOR
HSIP GRANT FUNDING FOR THE PROTECTED/PERMISSIVE LEFT-TURN
PHASE UPGRADE PROJECT; AND
2. AUTHORIZE THE CITY ATTORNEY TO REVIEW/PREPARE THE
NECESSARY DOCUMENTS; AND
3. AUTHORIZE THE CITY MANAGER TO EXECUTE SUCH DOCUMENTS ON
BEHALF OF THE CITY.
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Item C-3
Adoption of a Resolution Authorizing the Destruction of Certain
Documents in the Transportation Department Which are More Than
Three (3) Years Old
Vice Mayor Sahli-Wells received clarification regarding keeping
digital records even if records are not being kept in a paper
form.
Discussion ensued between staff and Councilmembers regarding
incident reports; requirements; digital records; the process to
transform the record keeping system to a digital format; and July 8, 2013
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reducing the use of paper.
THAT THE CITY COUNCIL: ADOPT A RESOLUTION AUTHORIZING THE
DESTRUCTION OF CERTAIN FILES IN THE TRANSPORTATION DEPARTMENT
WHICH ARE MORE THAN THREE (3) YEARS OLD.
MOVED BY COUNCILMEMBER WEISSMAN AND SECONDED BY COUNCILMEMBER
O’LEARY THAT THE CITY COUNCIL APPROVE CONSENT CALENDAR ITEMS C-
1, C-2 AND C-3. THE MOTION CARRIED UNANIMOUSLY WITH THE
EXCEPTION OF ITEM C-1 WHERE VICE MAYOR SAHLI-WELLS ABSTAINED
FROM VOTING ON THE MINUTES OF JUNE 24, 2013 DUE TO HER ABSENCE
FROM THAT MEETING.
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Order of the Agenda
No changes were made.
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Action Items
Item A-1
Introduction of an Ordinance Amending Sections 3.05.015.D
and 3.05.015.F of the Culver City Municipal Code Relating to
Exemptions to the Classified Service as Recommended by the
Civil Service Commission
Serena Wright, Human Resources Director, provided a summary
of the material of record.
Mayor Cooper invited public participation.
The following member of the audience addressed the City
Council:
Elena Sweda Neff discussed determining merit by competitive
examination; skills assessment; ability and suitability; the
Transportation Department; rewarding employees; 360 reviews;
and customer service initiative.
Discussion ensued between staff and Councilmembers regarding
employees with civil service protection; current and future
employees applying for positions outside of the civil
service; new classifications established in the future; July 8, 2013
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concern with both civil service and non-civil service
positions reporting to the same department head; anomalies;
the process to make changes; and appreciation to staff and
the Civil Service Commission.
MOVED BY COUNCILMEMBER O’LEARY, SECONDED BY VICE MAYOR
SAHLI-WELLS AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL:
INTRODUCE AN ORDINANCE AMENDING SECTIONS 3.05.015.D AND
3.05.015.F OF THE CULVER CITY MUNICIPAL CODE RELATING TO
EXEMPTIONS TO THE CLASSIFIED SERVICE AS RECOMMENDED BY THE
CIVIL SERVICE COMMISSION.
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Item A-2
(1) Discussion of the Designation of one Adjudicated
Newspaper (Also Known as a Newspaper of General Circulation)
for Publication of Notices and Other Matters for the City;
(2) (If Desired) Authorization to Staff to Obtain Competitive
Quotations for Newspaper Advertising Rates; and (3)
Designation of the Three Official Posting Places in the City
to be Used for Posting of Notices as Required by Law
Mayor Cooper invited public input.
The following member of the audience addressed the City
Council:
Robert Zirgulis suggested consideration of an online
newspaper.
Martin Cole, Assistant City Manager/City Clerk, clarified
that the Government Code does not allow cities to use an
online newspaper for official publications.
Discussion ensued between staff and Councilmembers regarding
a bill in the legislature to clarify language that failed
last year; the availability of newspapers for out of town
visitors; the designation at Vets as a western location in
the City; Culver West Alexander Park; the minimum number of
locations required by law; Google search results for a
Culver City newspaper query; adding information to the City
website regarding the newspaper of general publication;
business license requirements; distribution requirements;
paid subscribers vs. circulation numbers; the judicial
process to certify a newspaper as a newspaper of general July 8, 2013
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circulation; clarification that the statute was written in
the 1940s; concern with legal issues; making a choice
between two newspapers of general publication; clarification
that the law requires the City Council to choose one; a
suggestion that if an additional location is chosen for
distribution, that only three are chosen as official
locations; Section 621 of the City Charter; whether the City
is bound by government limitations; adding qualifying
requirements to help choose between two newspapers; helping
the public to find the City newspaper; a suggestion to add
the Senior Center and Culver West Alexander Park as
additional locations; types of notifications; adding
information to clarify what a newspaper of general
circulation means; circulation; getting the community
involved; placement of notifications in the newspaper;
online newspapers; reaching the largest audience;
significant money in advertising; court designation of the
newspaper of general circulation; requiring the newspaper to
prove that they continue to satisfy requirements; filing a
petition to have the adjudication revoked; the Los Angeles
Times; reasonable criteria related to ensuring that proper
notice was achieved; newspapers distributed in the City; the
RFQ; and the adjudication process.
MOVED BY COUNCILMEMBER CLARKE, SECONDED BY COUNCILMEMBER
O’LEARY AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL:
1. DISCUSS THE DESIGNATION OF ONE NEWSPAPER AS A “NEWSPAPER
OF GENERAL CIRCULATION” FOR THE CITY; AND,
2. AUTHORIZE THE CITY MANAGER TO OBTAIN COMPETITIVE
QUOTATIONS FOR NEWSPAPER PUBLICATION SERVICES FROM
“NEWSPAPERS OF GENERAL CIRCULATION” IN THE CITY; AND,
3. DISCUSS THE DESIGNATION OF THREE OFFICIAL POSTING
LOCATIONS WITHIN THE CITY; AND,
4. DIRECT THE CITY MANAGER TO PRESENT A PROPOSED RESOLUTION
DOCUMENTING THE DESIGNATION OF THE SELECTED NEWSPAPER AND
OFFICIAL POSTING LOCATIONS, WITH THE RESOLUTION TO RETURN TO
THE CITY COUNCIL AT THE TIME IT CONSIDERS THE QUOTATIONS FOR
NEWSPAPER PUBLICATION SERVICES.
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Public Comment – Items Not on the Agenda
July 8, 2013
11
Mayor Cooper invited public comment.
There was no response.
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Items from the City Council
Items from Councilmember O’Leary
• Reported that he would be out of town at the end of
September
Items from Councilmember Clarke
• Reported that he might need to be absent for the
meeting of August 12
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Adjournment
There being no further business, at 8:42 p.m., the City Council
adjourned its meeting in memory of David Bregman and Allison
Papperny to a meeting on Monday, July 22 2013 at 7:00 p.m.
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Martin R. Cole
CITY CLERK of the City of Culver City, California
EX-OFFICIO CLERK of the City Council
Culver City, California
July 8, 2013
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JEFFREY COOPER
MAYOR of Culver City, California
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THESE MINUTES ARE NOT OFFICIAL
UNTIL APPROVED BY THE
CITY COUNCIL
REGULAR MEETING OF THE July 22, 2013
CITY COUNCIL 5:00 p.m.
CULVER CITY, CALIFORNIA
Call to Order & Roll Call
Mayor Cooper called the meeting of the City Council to order at
5:00 p.m.
Present: Jeffrey Cooper, Mayor
Meghan Sahli-Wells, Vice Mayor
Jim B. Clarke, Councilmember
Micheál O‘Leary, Councilmember
Andrew Weissman, Councilmember
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Closed Session
At 5:00 p.m., the City Council recessed to Closed Session to
discuss the following items:
CS-1 Public Employee Performance Evaluation
Title: City Attorney
Pursuant to Government Code Section 54957
CS-2 Conference with Legal Counsel – Existing Litigation
Re: Joan Mary Higgins v. City of Culver City
Case No. SC116786
Pursuant to Government Code Section 54956.9(d)(1)
CS-3 Conference with Legal Counsel – Anticipated Litigation
Re: Initiation of Litigation – 1 Matter
Pursuant to Government Code Section 54956.9(d)(4)
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July 22, 2013
2
Reconvene
Mayor Cooper reconvened the City Council meeting at 7:09
p.m. with all Councilmembers present.
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Report on Action Taken in Closed Session
Mayor Cooper indicated there was nothing to report from
closed session.
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Invocation/Pledge of Allegiance
The Invocation was given by John Nachbar, City Manager, and
the Pledge of Allegiance was led by Desmond Burns.
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Presentations
Item P-1
Presentation to the City Council Regarding the 100th
Anniversary of a Speech Delivered by Culver City Founder
Harry Culver
Julie Lugo Cerra, City Historian and Culver City Historical
Society representative, provided background on Harry Culver;
discussed the founding of the City; the transformation into
the Heart of Screenland; and the speech given by Harry
Culver on his vision for the City.
Councilmember Clarke recited Harry Culver’s speech on his
vision for a new City.
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Item P-2
Presentation of Certificates of Recognition to Former
Members of the City's Commissions, Committees, and Boards
Councilmember O’Leary presented certificates of recognition
for former Cultural Affairs Commissioner Gayle Smashey, July 22, 2013
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former Planning Commissioner Anthony Pleskow, and former
Landlord/Tenant Mediation Board Member Seth Weiner.
Mayor Cooper presented a certificate of recognition to
Steven Reitzfeld former member of the Landlord Tenant
Mediation Board.
Councilmember Weissman presented certificates of recognition
for former Cultural Affairs Foundation Board Member Sofia
Klatzker and former Cultural Affairs Commissioner Marlyn
Musicant.
Vice Mayor Sahli-Wells presented certificates of recognition
for former Planning Commissioner John Kuechle and former
Civil Service Commissioner Sandy Stivers.
Councilmember Clarke presented certificates of recognition
for former Cultural Affairs Foundation Board Member
Christine Hardin and former Committee on Homelessness Member
Cliff Moser.
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Item P-3
Presentation to the City Council Regarding the City's
Customer Relationship Management System.
Mayor Cooper announced that the item had been postponed to a
future meeting.
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Community Announcements By City Council Members/Information
Items From Staff
MOVED BY COUNCILMEMBER CLARKE, SECONDED BY COUNCILMEMBER
WEISSMAN AND UNANIMOUSLY CARRIED, THAT WHEN THIS MEETING IS
ADJOURNED THAT IT BE ADJOURNED IN MEMORY OF SHELLERIE WILLIAMS,
OWNER AND OPERATOR OF THE CRYSTAL ROSE ON JEFFERSON BOULEVARD.
Vice Mayor Sahli-Wells encouraged everyone to volunteer for a
creek clean up organized by Ballona Creek Renaissance on July
27.
Mayor Cooper announced the Dine and Donate Fundraiser at Akasha
Restaurant on July 31 with 10% of the proceeds donated to
benefit Music in the Chambers, and he received City Council July 22, 2013
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consensus to direct the Parks, Recreation and Community
Services Commission to consider the enhancement of the City
Anti-Bullying Policy and Procedure for all park programs and
facilities.
Lieutenant Jason Sims, Culver City Police Department, invited
everyone to participate in National Night Out on August 6 in
Lindbergh Park.
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Joint Public Comment – Items Not on the Agenda
Mayor Cooper invited public comment.
The following members of the audience addressed the City
Council:
David VonCannon, Tellefson Park Neighborhood Association,
discussed the opening of Tilden Terrace; displayed a sample
gift bag given to new residents; discussed the new
intersection; retail tenants; and he expressed appreciation
to the City for the completion of the project.
Richard Rownak expressed concern with the violation of City
law by 4355 Sepulveda; discussed City notice to the property
owner; parking in the area; the petition submitted by
concerned neighbors; and he questioned when the enclosure
would be removed.
Discussion ensued between staff and Councilmembers regarding
parking; clarification regarding the tenant and whether
there is a use currently going on; the outdoor use; and non-
responsiveness to the Planning Division’s letter.
Ronnie Jayne announced the upcoming Fiesta La Ballona and
thanked sponsors and those working on the event.
Donna LeBlanc requested additional discussion regarding
traffic mitigations in the Lucerne and Higuera area; using
stop signs to slow traffic on Higuera; and she asked if the
cul de sac at the corner of Hayden and Higuera could be
permanent rather than temporary as it is now.
Gabe Garcia, Traffic Engineer, agreed to speak with Ms.
LeBlanc to discuss the issues further.
July 22, 2013
5
Robert Greenberg, Davinci High School, expressed concern
with a sign in need of repair welcoming people to the City
on Sepulveda Boulevard and he offered to help.
Discussion ensued between staff and Councilmembers regarding
support for the project and assurance that staff would meet
with Mr. Greenberg.
o0o
Receipt of Correspondence
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY COUNCILMEMBER
CLARKE AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
RECEIVE AND FILE CORRESPONDENCE.
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Joint Consent Calendar
Item JC-1
JOINT CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR AGENCY
AGENDA ITEM: Cash Disbursements
MOVED BY COUNCILMEMBER O’LEARY, SECONDED BY COUNCILMEMBER
CLARKE AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
APPROVE CASH DISBURSEMENTS FOR JUNE 29, 2013 – JULY 12,
2013.
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Consent Calendar
MOVED BY COUNCILMEMBER O’LEARY, SECONDED BY COUNCILMEMBER
CLARKE AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
APPROVE CONSENT CALENDAR ITEMS C-2 THROUGH C-5 WITH VICE
MAYOR SAHLI WELLS ABSTAINING FROM VOTING ON THE INTERSECTION
OF LUCERNE AND LAFAYETTE IN ITEM C-4.
Item C-1
Adoption of an Ordinance Amending Sections 3.05.015.D and
3.05.015.F of the Culver City Municipal Code Relating to
Exemptions to the Classified Service
Mayor Cooper reported that item C-1 had been deferred to a
future meeting. July 22, 2013
6
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Item C-2
(1) Acceptance of Work Performed by Carvajal Trucking &
Tractor, Inc., (2) Authorization to File the Notice of
Completion, and (3) Authorization to Release the Retention
Payment after the Expiration of the 35-day Lien Period, for the
2012/2013 CDBG Sidewalk Replacement Project, PZ963, CDBG
No. 601474-12
THAT THE CITY COUNCIL:
1. ACCEPT THE WORK PERFORMED BY CARVAJAL TRUCKING & TRACTOR,
INC. FOR THE 2012 CDBG SIDEWALK REPLACEMENT PROJECT, PZ963,
CDBG NO. 601474-12; AND,
2. AUTHORIZE THE PUBLIC WORKS DIRECTOR/CITY ENGINEER TO
EXECUTE THE NOTICE OF COMPLETION AND SUBMIT IT TO THE LOS
ANGELES COUNTY RECORDER’S OFFICE; AND,
3. AUTHORIZE THE CITY MANAGER TO RELEASE $2,877.65 IN
RETENTION TO CARVAJAL TRUCKING & TRACTOR, INC. AFTER THE
EXPIRATION OF THE 35-DAY LIEN PERIOD.
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Item C-3
(1) Approval of the Final Plans and Specifications and (2)
Authorization to Publish a Notice Inviting Bids for the
Pedestrian Improvement for Intersections with Bus Stops
Project, P-950, Federal Project No. RPSTPLE 5240 (029)
THAT THE CITY COUNCIL:
1. APPROVE THE PLANS AND SPECIFICATIONS FOR PEDESTRIAN
IMPROVEMENT FOR INTERSECTIONS WITH BUS STOPS PROJECT, P-950,
FEDERAL PROJECT NO. RPSTPLE 5240 (029); AND
2. AUTHORIZE THE PUBLICATION OF A NOTICE INVITING BIDS FOR THE
PEDESTRIAN IMPROVEMENT FOR INTERSECTIONS WITH BUS STOPS
PROJECT, P-950, FEDERAL PROJECT NO. RPSTPLE 5240 (029).
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July 22, 2013
7
Item C-4
(1) Approval of the Final Plans and Specifications and (2)
Authorization to Publish a Notice Inviting Bids for
Construction of the Linwood E. Howe Safe Routes to School
Project, PZ941
Vice Mayor Sahli-Wells indicated the need to abstain from a
portion of the item.
Cary Anderson reported participating in the Safe Routes to
School Committee for Linwood Howe and he asserted that aside
from infrastructure, the safest way to address the issue is
with personnel.
THAT THE CITY COUNCIL:
1. APPROVE THE FINAL PLANS AND SPECIFICATIONS FOR THE
LINWOOD E. HOWE SAFE ROUTES TO SCHOOL PROJECT, PZ941; AND
2. AUTHORIZE PUBLICATION OF A NOTICE INVITING BIDS FOR
CONSTRUCTION OF THE LINWOOD E. HOWE SAFE ROUTES TO SCHOOL
PROJECT, PZ941.
Vice Mayor Sahli-Wells exited the dais.
MOVED BY COUNCILMEMBER WEISSMAN AND SECONDED BY
COUNCILMEMBER O’LEARY THAT THE CITY COUNCIL APPROVE THE
FINAL PLANS AND SPECIFICATIONS FOR THE LINWOOD E. HOWE SAFE
ROUTES TO SCHOOL PROJECT PZ941 CONCERNING LUCERNE AND
LAFAYETTE. THE MOTION CARRIED BY THE FOLLOWING VOTE:
AYES: CLARKE, COOPER, O’LEARY, WEISSMAN
NOES: NONE
ABSTAIN: SAHLI-WELLS
Vice Mayor Sahli-Wells returned to the dais.
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Item C-5
Approval of a Professional Services Agreement with Csched to
Provide Runcutting and Scheduling Services for Culver Citybus
in an Amount Not-to-Exceed $54,928, with an Option for a Three
(3) Year Retainer to Provide Similar Services at the Rates
Specified in this Report July 22, 2013
8
THAT THE CITY COUNCIL:
1. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH CSCHED TO
PROVIDE RUNCUTTING AND SCHEDULING SERVICES FOR CULVER CITYBUS
IN AN AMOUNT NOT TO EXCEED $54,928, WITH AN OPTION FOR A THREE
(3) YEAR RETAINER, NOT TO EXCEED $15,000 PER YEAR, TO PROVIDE
SIMILAR SERVICES AT THE RATES SPECIFIED IN THIS REPORT; AND,
2. AUTHORIZE THE TRANSPORTATION DIRECTOR TO APPROVE CHANGE
ORDERS IN THE AMOUNT OF $7,500 (~14%) FOR UNEXPECTED ADDITIONAL
COSTS; AND
3. AUTHORIZE THE CITY ATTORNEY TO REVIEW/PREPARE THE NECESSARY
DOCUMENTS; AND,
4. AUTHORIZE THE CITY MANAGER TO EXECUTE SUCH DOCUMENTS ON
BEHALF OF THE CITY.
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Order of the Agenda
No changes were made.
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Public Hearings
Item PH-1
Adoption of a Resolution Confirming the Assessment and
Ordering the Levy for the Sewer User’s Service Charge -
Fiscal Year 2013/2014
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY VICE MAYOR
SAHLI-WELLS AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
RECEIVE AND FILE THE AFFIDAVITS OF PUBLICATION AND POSTING
OF NOTICE AND CORRESPONDENCE RECEIVED IN RESPONSE TO THE
PUBLIC HEARING NOTICES.
Mate Gaspar, Public Works, provided a summary of the
material of record noting that 40 letters of protest had
been received and distributed to Councilmembers.
July 22, 2013
9
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY VICE MAYOR
SAHLI-WELLS AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
OPEN THE PUBLIC HEARING.
Mayor Cooper invited public participation.
The following members of the audience addressed the City
Council:
Juliana Perez expressed opposition to the increase noting
the difficult economy; the recent sales tax increase; she
questioned why residents had to pay for the increase; and
discussed the school bond.
Francisco De La Cruz discussed the increase; capital
improvements; infrastructure; maintenance and operations;
the three-year plan; the rate; capital management; and he
questioned whether there is a master plan, and whether there
is a fixed percentage going toward future projects.
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY COUNCILMEMBER
O’LEARY AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL CLOSE
THE PUBLIC HEARING.
Discussion ensued between staff and Councilmembers regarding
the five-year financial plan by NBS; ongoing capital
projects; metering wells; emergency notification systems;
upcoming projects; clarification that the sewer charge is a
service charge rather than a tax and the fee is based upon
usage; base charges to support the system; changes to the
rate formula; percentage increases; variable charges; public
notice; calculations; consequences to not increasing the
charges; the five-year study; capital and operational needs;
fixed costs; Edison; the City of Los Angeles; fuel costs;
costs that the City has no control over; sewage overflows;
calculations; exact costs; the jump in the base fee;
reductions to the variable cost; effects to the average
monthly bill; clarification that last year the decreases
were implemented without the increase; commercial rates vs.
residential rates; reducing usage; potential partnerships;
the importance of the service; clarification that the City
is not allowed to make a profit on the service; the
notification; mandates; languages and formulas that are
required to be used; the fee study; accurately reflecting
usage; true costs; monitoring any significant variances from
the report; and clarification that a majority protest did
not exist. July 22, 2013
10
MOVED BY VICE MAYOR SAHLI-WELLS, SECONDED BY COUNCILMEMBER
CLARKE AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL: (A
MAJORITY PROTEST NOT PRESENTED) ADOPT THE RESOLUTION
CONFIRMING THE ASSESSMENT AND ORDERING THE LEVY FOR SEWER
USER’S SERVICE CHARGE FOR FISCAL YEAR 2013/2014.
o0o
Item PH-2
Introduction of an Ordinance – Housing Element Related
Zoning Code Text Amendments: ZCA P-2012006 Affecting
Emergency Shelters, Transitional Housing, and Supportive
Housing; and Zoning Code Amendment, ZCA P-2012040 Affecting
Single Room Occupancy Housing, Reasonable Accommodations,
and Definition of Family
MOVED BY COUNCILMEMBER CLARKE, SECONDED BY COUNCILMEMBER
O’LEARY AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
RECEIVE AND FILE THE AFFIDAVITS OF PUBLICATION AND POSTING
OF NOTICE AND CORRESPONDENCE RECEIVED IN RESPONSE TO THE
PUBLIC HEARING NOTICES.
MOVED BY COUNCILMEMBER O’LEARY, SECONDED BY VICE MAYOR
SAHLI-WELLS AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL
OPEN THE PUBLIC HEARING.
Jose Mendivil, Associate Planner, provided a summary of the
material of record.
Mayor Cooper invited public participation.
The following member of the audience addressed the City
Council:
Cary Anderson read an excerpt of minutes from the February
22, 2012 Planning Commission meeting; discussed supportive
housing; parking requirements; an experience with his
neighbor who was required to have four parking spaces based
on his lot size; the number of residents at the supportive
home; the location of a business in a residential area;
resident decision to seek preferential parking; and
enforcement.
Discussion ensued between staff and Councilmembers regarding
the ratio of parking spaces to beds; practices of other July 22, 2013
11
cities; employee parking; proximity to services; public
transportation; minimum lot size; development constraints;
code amendments necessary to comply with state law;
addressing state concerns; bringing the City code into
compliance with state law; the definition of family; a
proposed workshop with the next cycle of the Housing
Element; good faith efforts of the City; Brown Act
compliance; an upcoming joint workshop with the City Council
and Planning Commission; whether the changes would preclude
Upward Bound House from existing; parking requirements;
clarification that supportive housing is considered based on
the zone it is located within just as other housing is;
existing units; legal non-conformities; concern with effects
to existing services in the community; emergency shelters;
reasonable accommodation; homelessness; ramifications of
falling out of compliance; options of residents once the
item is approved; selecting a target area for the use; lot
size; areas less protected under the zoning ordinance;
industrial areas; resident notification; the east Washington
area; and previous meetings and workshops held on the item.
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY COUNCILMEMBER
O’LEARY AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL CLOSE
THE PUBLIC HEARING.
MOVED BY COUNCILMEMBER WEISSMAN, SECONDED BY COUNCILMEMBER
O’LEARY AND UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL:
INTRODUCE THE PROPOSED ORDINANCE APPROVING ZONING CODE
AMENDMENTS, ZCA P-2012006 AND ZCA P-2012040.
o0o
Action Items
Item A-1
1) Consideration of the Exposition Light Rail Station Pilot
Circulator Service; 2) (If Desired) Approval of a
Professional Services Agreement with Transportation Concepts
for the Operation of the Exposition Light Rail Station Pilot
Circulator Service in an Amount Not-to-Exceed $197,731 (with
an Option to Extend the Contract for One Year with an
Additional Two-Year Extension in an Amount Not-to-Exceed
$268,507 Per Year); and 3) Direction to the City Manager
Related to Scheduling an Evaluation of the Pilot Program
after Six Months of Operation
July 22, 2013
12
Art Ida, Transportation Director, provided a summary of the
material of record.
Discussion ensued between staff and Councilmembers regarding
allowing sufficient time to evaluate the program; the pilot
program; extensions; funding mechanisms; and a suggestion to
evaluate the program before it has ended.
Mayor Cooper invited public participation.
The following members of the audience addressed the City
Council:
Seth Horowitz, The Culver Hotel, reported widespread support
for the proposed program; discussed people from the Hayden
Tract that drive downtown for lunch; a belief that the
shuttle would enable and encourage those in the Hayden Tract
to lunch in the downtown area; and additional transportation
concepts.
Mayor Cooper received clarification that Mr. Horowitz had
not discussed an assessment district with area businesses.
Eric Sims, Culver City Downtown Business Association,
expressed support for the program and gratitude to the City;
discussed economic development in the City; marketing
partnerships; improving the lunchtime experience for Hayden
Tract users; traffic and parking issues; creating a
financially sustainable model for the shuttle in the future;
and an assessment district.
Discussion ensued between Councilmembers and Mr. Sims
regarding potential marketing partnerships and “Citizen
Twain” at the Kirk Douglas Theatre.
Steven Rose, Culver City Chamber of Commerce, clarified who
is allowed to speak on behalf of the Chamber of Commerce;
discussed concerns with the pilot program; planning; burdens
on property owners and businesses; location of the bus
stops; concern with the lack of consultation with the Hayden
Tract; and costs of the program.
Discussion ensued between staff and Councilmembers regarding
appearance of the buses; marketing; concern with costs; use
of transportation funds; concern that the pilot program does
not have a future; using City buses; real time information; July 22, 2013
13
providing for wider public use; the best use of public
money; Hayden Tract employers that do not want their
employees to leave at lunch time; beneficiaries of the
program; designing the program so that it succeeds; a formal
employee survey for the Hayden Tract; average cost per trip;
the number of riders needed to make the service worthwhile;
increasing ridership on buses vs. the shuttle; extending
Line 7 to go to the Hayden Tract; outreach; increasing
commuter capacity; subsidies; adding a delivery component to
the shuttle; service from the Expo to downtown; support from
the property owners; having the DBA pay for a shuttle to
bring people downtown; starting a pilot bike share program;
a suggestion to refer the item to staff for further study;
and allowing the pilot program to go forward to help
businesses see the value of a shuttle.
MOVED BY COUNCILMEMBER O’LEARY AND SECONDED BY COUNCILMEMBER
WEISSMAN THAT THE CITY COUNCIL:
1. CONSIDER THE PROPOSED EXPO PILOT CIRCULATOR AND DIRECT THE
CITY MANAGER TO MOVE FORWARD WITH THE PROPOSED EXPO PILOT
CIRCULATOR; AND
2. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH
TRANSPORTATION CONCEPTS FOR THE OPERATION OF THE EXPO PILOT
CIRCULATOR IN AN AMOUNT NOT-TO-EXCEED $197,731 (SCENARIO 2),
WITH AN OPTION TO EXTEND THE CONTRACT FOR ONE YEAR WITH AN
ADDITIONAL TWO-YEAR EXTENSION IN AN AMOUNT NOT-TO-EXCEED
$268,507 PER YEAR; AND,
3. AUTHORIZE THE CITY ATTORNEY TO REVIEW/PREPARE THE NECESSARY
DOCUMENTS; AND,
4. AUTHORIZE THE CITY MANAGER TO EXECUTE SUCH DOCUMENTS ON
BEHALF OF THE CITY; AND,
5. DIRECT THE CITY MANAGER TO RETURN TO THE CITY COUNCIL
WITHIN 30 DAYS AFTER SIX MONTHS OF OPERATION OF THE EXPO
PILOT CIRCULATOR WITH AN EVALUATION OF THE PROGRAM. THE
MOTION FAILED BY THE FOLLOWING VOTE:
AYES: O’LEARY, WEISSMAN
NOES: COOPER, SAHLI-WELLS
ABSTAIN: CLARKE
Additional discussion ensued between staff and
Councilmembers regarding the inability to change stops or July 22, 2013
14
the route once the program has begun; the need for
additional discussion; a suggestion to move forward if
interested parties would commit to contributing 20% of the
costs of the pilot program; and having the DBA reach out to
the Hayden Tract with their own pilot program.
o0o
Item A-2
Discussion and Direction Regarding a Proposed New Parking
Meter Rate of $0.25 Per Hour at 10-Hour Time-Limited Parking
Meters Citywide
Councilmember O’Leary received clarification that he did not
need to recuse himself from the item.
Mayor Cooper invited public input.
The following members of the audience addressed the City
Council:
Jerry Dezern, HOK, requested that the City Council not
install parking meters in front of his business; discussed
his clientele; outreach to property owners and business
leaders in the area; and parking for City employees
Cary Anderson discussed cause and effect; the increase in
the meter rate and decrease in parking; enforcement; green
curb parking; two-hour parking; a suggestion to charge $0.25
per hour in the Ince parking structure; and downtown
employees.
Discussion ensued between staff and Councilmembers regarding
clarification that meter rates are under consideration; rate
reductions; the prevailing 10-hour rate; the pilot project;
surveying; City employee parking; meters by the Scenic
Overlook; length of the pilot program; concern with
neighborhood intrusion; measuring the utilization of the
meters; and signage.
o0o
Public Comment – Items Not on the Agenda
Mayor Cooper invited public comment. July 22, 2013
15
The following member of the audience addressed the City
Council:
Robert Zirgulis discussed the previous joint use agreement with
the Culver City Unified School District and the City for the
natatorium; support by the Culver City Democratic Club for
repair of the pool; the joint use agreement with The Plunge;
the water polo team; and he wanted to see a new joint use
agreement with the School District for the natatorium.
o0o
Items from the City Council
None.
o0o
Adjournment
There being no further business, at 10:34 p.m., the City
Council adjourned its meeting in memory of Shellerie Williams
to a meeting on Monday, August 12, 2013 at 7:00 p.m.
o0o
Martin R. Cole
CITY CLERK of Culver City, California
EX-OFFICIO CLERK of the City Council
Culver City, California
JEFFREY COOPER
MAYOR of Culver City, California