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Receipt and Filing of the Report Regarding the Parks, Recreation and Community Services Department Fiscal Year 2024/2025 Adopted Budget.
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Meeting Date: August 6, 2024
Contact Person/Dept: Adam Ferguson/PRCS
Phone Number: (310) 253-6685
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (E-Mail) Meetings and Agendas - Parks, Recreation and Community Services Commission (07/29/2024); (E-Mail) Parks, Recreation & Community Service Department Updates (07/29/2024)
Department Approval: Ted Stevens, PRCS Director (07/29/2024)
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RECOMMENDATION
Staff recommends that the Parks, Recreation and Community Services (PRCS) Commission receive and file the report regarding the PRCS Department Fiscal Year 2024/2025 Adopted Budget.
BACKGROUND
The PRCS department has prepared this report (Attachment 1) to help the PRCS Commission understand how to read the Culver City adopted budget, the proposed enhancements to the budget, new capital improvement projects, the department work plans, and the results from the requests in the PRCS Commission letter. On June 10, 2024, the City of Culver City Fiscal Year 2024/2025 Budget was adopted by the City Council.
DISCUSSION
The PRCS Department Proposed Enhancements (Attachment 2) and the PRCS pages from the 2024/2025 Proposed Budget Book (Attachment 3) are provided because all of the City Manager’s Recommendations contained therein were approved by the City Council on June 10, 2024. The proposed budget for PRCS for 2024-2025 fiscal year is 12,800,572 from the general fund, $1,190,000 from the Cultural Trust Fund, and $1,267,209 from the Community Development Block Grant (CDBG)-Operating Fund. The Fiscal Year 2024/2025 Adopted Budget Book may not be available until September or October of this year.
The pages from the Proposed CIP Budget relating to PRCS projects are provided as Attachment 4. Only those projects that are receiving new funding during the FY 24/25 Budget have been included here.
PRCS Commission Budget Recommendations to the City Council
On April 2, 2024, the PRCS Commission finalized their Fiscal Year 2024/2025 budget recommendations to the City Council and authorized transmittal of the correspondence to the City Council. The Commission’s correspondence to the City Council is provided as Attachment 5. Here is a summary of the funding status of the Commission’s recommendations:
• Personnel Enhancements - (Ongoing Cost)
o The addition of one Maintenance Worker I and one Irrigation Maintenance Technician position will allow PRCS to “provide comprehensive preventative maintenance [and] result in improved safety, lower repair costs, and extend useful life of our facilities and equipment.”
§ Status: PRCS received an additional Irrigation Maintenance Technician in the 2024/2025 budget. The Maintenance Worker I position was not funded.
• Upgrades to Culver West and Lindberg Park Playgrounds ($2,000,000)
o The Commission requested $2,000,000 “to redesign and rebuild Culver West and Lindberg Park playgrounds.”
§ Status: For the 2024/2025 budget, $600,000 was added to the CIP PP014 Park Playground Rehabilitation in addition to the $400,000 that will be utilized from the 2023/2024 budget for a total of $1,000,000. This funding is slated for the Culver West playground. For Lindberg Park, the goal is to begin community meetings during the 2024/2025 fiscal year to discuss that playground with residents, and then use funding of $1,000,000 in the 2025/2026 fiscal year and $1,000,000 in the 2026/2027 fiscal year to cover design and construction.
• Include Playground Maintenance in the PRCS operating Budget ($35,000)
o The PRCS Commissioner “suggest[ed] that a standing budget line item be incorporated into the PRCS operating budget to conduct regular inspections and sustain playground maintenance.”
§ Status: $110,000 was added to the CIP PP016 Playground Equipment Repair. Though it was not added to the operating budget, the City did increase the funding by a substantial amount.
• Fund In-house Youth Sports Programs (One-Time)
o PRCS Commission “recommend[s] that the Council provide support to develop and maintain these activities to ensure success in this endeavor.”
§ Status: This was funded with supplies and personnel in the Sports programs account (10130240).
• Ensure Compliance with California’s Model Water Efficient Landscape Ordinance (MWELO) (Multi-year)
o The PRCS Commission wants to “sure the Department is meeting the City’s commitments to comply with the statewide MWELO.”
§ Status: This was funded in CIP PP026 MWELO Consultant for $85,000.
• Procurement and Delivery of Mulch City Wide (Ongoing)
o The PRCS Commission “also requests that Council considers an annual ongoing funding for continued maintenance of mulch citywide in order to comply with SB1383.”
§ Status: This was funded through the department’s reallocation of funds during the budget process. $44,000 was moved permanently into the Parks Division account (10130300.514100) to cover the purchase of wood-grain fiber.
FISCAL ANALYSIS
There is no fiscal impact associated with this discussion.
ATTACHMENTS
1. 2024-08-06 - ATT 1 PRCS FY 2024-2025 Budget Presentation
2. 2024-08-06 - ATT 2 PRCS Pages from the FY 2024-25 Proposed Enhancements List
3. 2024-08-06 - ATT 3 PRCS Pages from the FY 2023-24 Proposed Budget Book
4. 2024-08-06 - ATT 4 PRCS Pages from the FY 2023-24 Proposed CIP Budget
5. 2024-08-06 - ATT 5 PRCS Commission FY 2024-25 Budget Recommendations Letter
MOTION
That the Parks, Recreation and Community Services Commission:
Receive and file the report.