title
1) Discuss Non-Food Vendors for the Juneteenth Celebration; 2) Consideration of Forming a Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee Ad Hoc Subcommittee with Duties Related to Non-Vendors; 3) Discuss the Role of the Non-Food Vendor Ad Hoc Subcommittee; 4) If Desired, Appoint Committee Members to the Newly Formed Ad Hoc Subcommittee.
body
Meeting Date: May 21, 2025
Contact Person/Dept: Edgar Varela
Phone Number: (310) 253-5752
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: (E-mail) Meetings and Agendas - Parks, Recreation and Community Services Commission (05/16/2025); (E-mail) Parks, Recreation & Community Service Department Updates (05/16/2025)
Department Approval: Ted Stevens, PRCS Director (05/14/2025)
____________________________________________________________________________
RECOMMENDATION
Staff recommends that the Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee (1) discuss non-food vendors for the Juneteenth Celebration; (2) consider forming a Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee Ad Hoc Subcommittee with duties related to non-vendors; (3) discuss the role of the non-food vendor ad hoc subcommittee; (4) if desired, appoint committee members to the newly formed ad hoc subcommittee.
BACKGROUND/DISCUSSION
The Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee has requested a discussion on non-food vendors at their March 19, 2025, meeting. Staff recommends a “Vendor Row”, which would compromise of six or more vendors of Black Owned Businesses with an additional two to four vendors that are considered resource.
Ad Hoc Subcommittees
An “ad hoc” subcommittee serves only a limited or single purpose. It is not perpetual, and it is dissolved when its specific task is completed. An Ad Hoc Subcommittee may be formed or dissolved at any Advisory Committee meeting, as long as the discussion has been placed on the Agenda in advance.
When considering an Ad Hoc Subcommittee, the following questions can help determine if the Ad Hoc Subcommittee is justified:
1. What is the purpose of the Ad Hoc Subcommittee?
2. What is the timeline for the Ad Hoc Subcommittee being dissolved?
3. How will the Ad Hoc Subcommittee know when the task is finished?
Once an Ad Hoc Subcommittee has been created, updates are typically given by members. By consensus of the Advisory Committee, a separate Agenda Item is sometimes prepared and presented on a specific Ad Hoc Subcommittee’s topic or event.
While discussing the timeline for planning the Juneteenth Celebration, the Advisory Committee may wish to create Ad Hoc Subcommittees in order to meet some of the deadlines. An Advisory Committee Ad Hoc Subcommittee is limited to four members in accordance with the Brown Act
The role of the Non-Food Vendor for the Juneteenth and MLK Celebrations is determined by the Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee, as with all committees the Non-Vendor Ad Hoc Sub committee must act perform within the oversight of City staff and Officials.
FISCAL ANALYSIS
There is no fiscal impact associated with this discussion.
ATTACHMENTS
None
MOTION
That the Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee
1) Consider forming a Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee Ad Hoc Subcommittee with duties related to non-vendors;
2) If desired, appoint committee members to the newly formed ad hoc subcommittee.