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Title:
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(1) Acceptance of Work Performed by All American Asphalt; (2) Authorization to File a Notice of Completion; and (3) Authorization to Release the Retention Payment after the Expiration of the 35-Day Lien Period for the 2013 Pavement Overlay Project, PZ-863, PZ-903.
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City of Culver City, California
Agenda Item Report
Meeting Date: 04/21/14 Item Number: C-4
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by All American
Asphalt; (2) Authorization to File a Notice of Completion; and (3) Authorization to
Release the Retention Payment after the Expiration of the 35-Day Lien Period for the
2013 Pavement Overlay Project, PZ-863, PZ-903
Contact Person/Dept.: Sammy Romo/PW Phone Number: 310-253-5619
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (04/16/14); (E-Mail) All
American Asphalt (04/16/14)
Department Approval:
Charles D. Herbertson (04/09/14)
City Attorney Approval:
Carol Schwab (by H. Baker) (04/15/14)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (04/15/14)
City Manager Approval:
John M. Nachbar (04/16/14)
RECOMMENDATION:
Staff recommends the City Council: (1) accept the work performed by All American
Asphalt; (2) authorize filing a Notice of Completion; and (3) authorize release of the
retention payment in the amount of $60,868 after the expiration of the 35-day lien period
for the 2013 Pavement Overlay Project, PZ-863, PZ-903.
BACKGROUND/DISCUSSION:
On August 26, 2013, the City Council awarded a construction contract to All American
Asphalt.
The scope of work consisted of removing and replacing two inches of deteriorated
asphalt concrete with new rubberized asphalt concrete. Additionally, curb and gutter
were replaced where necessary. The following streets were repaved:
1. Baldwin Avenue between Farragut Drive and Ballona Creek
2. Blackwelder Street
3. Braddock Drive between Sepulveda and Sawtelle Boulevards
4. Commonwealth Avenue between Garfield Avenue and Farragut Drive
5. Commonwealth Circle
6. Coolidge Avenue
7. Cranks Road between Hill and Tellefson Roads
8. Culview Street
9. Diller Avenue City of Culver City, California
Agenda Item Report
10. El Rincon Way
11. Farragut Drive between Harter and Commonwealth Avenues
12. Farragut Drive between Overland Avenue and Elenda Street
13. Farragut Drive between Overland and Mentone Avenues
14. Franklin Avenue between Harter and Commonwealth Avenues
15. Franklin Drive between Overland Avenue and Elenda Street
16. Garfield Avenue between Harter and Commonwealth Avenues
17. Hannum Avenue between Fox Hills Drive and Slauson Avenue
18. Keystone Avenue between Farragut Drive and Le Bourget
19. La Salle Avenue between Braddock and Farragut Drives
20. Madison Avenue between Braddock and Farragut Drives
21. Mentone Avenue between Farragut Drive and Le Bourget
22. Mentone Avenue between Farragut and Braddock Drives
23. Molony Road
24. Patom Drive between Sawtelle and Berryman
25. Port Road between Coolidge and Etheldo Avenues
26. Purdue Avenue between Washington Boulevard and city boundary
27. Stephon Terrace
28. Star Circle
29. Stever Court
30. Tellefson Road between Molony and Ranch Roads
31. Warner Drive
All American Asphalt successfully completed the work as required in the executed
contract dated October 08, 2013. The construction management was performed by
staff, and construction inspection was performed by Civil Source, Inc. through the on-
call general civil engineering contract. Pavement compaction testing was performed by
Ninyo and Moore through the on-call general geotechnical engineering services
contract.
FISCAL ANALYSIS:
The approved construction contract amount was $1,203,866, and the City Council
authorized the Public Works Director/City Engineer to approve change orders in an
amount not to exceed $125,386. Due to a decrease in the bid item quantities, the final
construction expenditure amount was $1,156,492.
Project Budget
Funding Source Amount
PZ-863 Residential Paving Program (Various Funds) $1,209,271
PZ-903 Prop 1B (Fund 429) $169,981
Total $1,379,252
City of Culver City, California
Agenda Item Report
Final Project Expenses
Construction, 2013 Pavement Overlay Project,
PZ-863, PZ-903
$1,156,492
Construction Inspection Services $36,490
Geotechnical Testing Services $8,424
Final Project Expenses $1,201,406
Remaining funds will be used for the slurry seal program which is scheduled for this
summer.
MOTIONS:
That the City Council:
1) Accept the work performed by the contractor, All American Asphalt, for the 2013
Pavement Overlay Project, PZ-863, PZ-903; and,
2) Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles County Recorder’s office for
recordation; and,
3) Authorize the release of retention funds in the amount of $60,868 to All American
Asphalt upon expiration of the thirty-five day lien period.