City of Culver City, California
Agenda Item Report
Meeting Date: 6/4/12 Item Number: C-5
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by Palp, Inc. dba
Excel Paving; (2) Authorization to File a Notice of Completion; and (3) Authorization
to Release the Retention Payment upon Expiration of the 35-Day Lien Period, for the
2011 Pavement Overlay Project, Phase 2, P-863.
Contact Person/Dept.: Sammy Romo Phone Number: 310-253-5619
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (05/31/12); (E-Mail)
Palp, Inc. dba Excel Paving (05/31/12)
Department Approval:
Charles D. Herbertson (05/23/12)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/30/12)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (05/30/12)
City Manager Approval:
John M. Nachbar (05/30/12)
RECOMMENDATION:
Staff recommends the City Council: (1) accept the work performed by Palp, Inc. dba
Excel Paving; (2) authorize filing a Notice of Completion; and (3) authorize release of
the retention payment upon the expiration of the 35-Day lien period, for the 2011
Pavement Overlay Project, Phase 2, P-863.
BACKGROUND/DISCUSSION:
On September 12, 2011, the City Council awarded a construction contract to Palp, Inc.
dba Excel Paving. The project consisted of variable depth grinding of existing asphalt
concrete (AC) pavement and the overlay of 2 inches of new rubberized asphalt concrete
hot-mix pavement on the following street segments:
1. Smiley Drive: La Cienega Boulevard to Fairfax Avenue
2. Cattaraugus Avenue: Washington Boulevard to Northerly City Limits
3. Watseka Avenue: Washington Boulevard to Northerly City Limits
4. Delmas Terrace: Washington Boulevard to Bank driveway
5. Mentone Avenue: Culver Boulevard to Braddock Drive
6. LeBourget Avenue: Bradock Drive to Farragut Drive
7. Huntley Place: Huntley Avenue to 200 feet east of Huntley Avenue
The following streets were added as a change order:
8. Garfield Avenue: Elenda Street to Overland Avenue
9. Pickford Way: Kinston Avenue to Studio Drive
10. Flaxton Street: Overland Avenue to Kinston Avenue City of Culver City, California
Agenda Item Report
11. Arvee Street: Culver Boulevard to cul-de-sac
12. Herbert Street: Grandview Boulevard to Centinela Avenue
13. Herbert Way: Herbert Street to cul-de-sac
14. Slauson Avenue: Jefferson Boulevard to McDonald Avenue
15. Helms Avenue: Higuera Street to National Boulevard
Additionally, the scope of work included removal and replacement of curb and gutter,
re-striping of pavement markings with thermoplastic paint, and installing raised
pavement markers and traffic loop detectors.
In addition to the above, change order work included the reconstruction of a portion of
the access road at the top of Culver City Park, installation of speed tables on Lenawee
Avenue, and construction of the interlocking paver crosswalk at Sepulveda
Boulevard/Lindblade Street. Excel Paving successfully completed the work as required
in the executed contract dated October 6, 2011. There is a one year warranty on the
work product for any defects. The construction management was performed by staff,
and construction inspection was performed by APD Consultants, Inc. through the on-
call general civil engineering contract. Construction geotechnical service was
performed by Associated Soils, Inc. through the on-call general geotechnical
engineering contract.
FISCAL ANALYSIS:
The approved construction contract amount was $574,432, and the City Council
authorized the Public Works Director/City Engineer to approve change orders in the
amount not to exceed $218,412 for additional street paving and other miscellaneous
work. Staff proposes to utilize $11,663 from fund 42000937 for repair to the Culver City
Park access road and $10,000 from fund 42000599 for construction of speed tables at
Lenawee Avenue.
Additionally, on March 12, 2012, the City Council approved an amendment to the
existing contract with Excel Paving for construction of the interlocking paver crosswalk
at Sepulveda Boulevard/Lindblade Street whose cost was $127,980. The interlocking
paver crosswalk was paid through Sepulveda Boulevard AIP (48792920) funds.
The final construction expenditure amount was $791,368.
Project Budget
Funding Source Amount
Proposition 42 (43000863) $474,256
Measure R (43100863) $290,000
Gas Tax (41800863) $700,000
General Fund (42000937) Culver City Park Road repair $11,663
General Fund (4200059) Neighborhood Traffic $10,000 City of Culver City, California
Agenda Item Report
Management Program for speed tables on Lenawee
Avenue
Sepulveda Boulevard AIP (48792920) interlocking pavers
on Sepulveda Boulevard and Lindblade Street
$159,975
Total $1,645,894
Final Project Expenses
Construction, 2011 Pavement Overlay Project,
Phase 2, P-863
$791,368
Construction Inspection Services $24,043
Geotechnical Construction Services
(Observation and Testing)
$5,300
Final Project Expenses $820,711
Remaining funds in the amount of $825,183 will be used for future residential street
resurfacing projects.
MOTIONS:
That the City Council:
1) Accept the work performed by the contractor, Palp, Inc. dba Excel Paving, for the
2011 Pavement Overlay Project, Phase 2, P-863; and,
2) Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles County Recorder’s Office for
recordation; and,
3) Authorize the release of retention funds to Palp, Inc., dba Excel Paving upon
expiration of the thirty-five day lien period.