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File #: 24-164    Version: 1 Name:
Type: Minute Order Status: Action Item
File created: 8/22/2023 In control: EQUITY & HUMAN RELATIONS ADVISORY COMMITTEE
On agenda: 8/22/2023 Final action:
Title: Review and Discuss the Report and Recommendations in the Event Checklist Submitted by the Communications and Outreach Ad Hoc Subcommittee; (2) (if desired) Provide Further Direction to the Communications and Outreach Ad Hoc Subcommittee to Develop Additional Information on Events Logistics, Marketing, Event Media Kit, and Participation Improvement Checklist; and (3) Provide Direction to Staff as Deemed Appropriate.
Attachments: 1. Events Checklist 8.22.2023
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Review and Discuss the Report and Recommendations in the Event Checklist Submitted by the Communications and Outreach Ad Hoc Subcommittee; (2) (if desired) Provide Further Direction to the Communications and Outreach Ad Hoc Subcommittee to Develop Additional Information on Events Logistics, Marketing, Event Media Kit, and Participation Improvement Checklist; and (3) Provide Direction to Staff as Deemed Appropriate.

 

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Meeting Date:  August 22, 2023

 

Contact Person/Dept: Michelle Hamilton / Human Resources                                                               

  

Phone Number:  (310) 253-5640

 

Fiscal Impact:  Yes []    No [X]                                           General Fund:  Yes []     No [X]

 

Public Hearing:  []          Action Item:                     [X]          Attachments: []   

 

Public Notification:  (E-Mail) Meetings and Agendas - City Council (8/17/23); (E-Mail) Meetings and Agendas - Equity & Human Relations Advisory Committee (8/17/23); (E-Mail) All City Staff (8/17/23)

 

Department Approval: Dana Anderson, Human Resources Director (8/17/23)

____________________________________________________________________________

 

RECOMMENDATION:

 

Staff recommends the Equity and Human Relations Advisory Committee (EHRAC): (1) review and discuss the report and recommendations in the Event Checklist submitted by the Communications and Outreach Ad Hoc Subcommittee: (2) (if desired) provide further direction to the Communications and Outreach Ad Hoc Subcommittee to develop additional information on Events Logistics, a Marketing, Event Media Kit, and Participation Improvement Checklist; and (3) Provide direction to Staff as deemed appropriate.

 

BACKGROUND/DISCUSSION

 

EHRAC has requested a discussion regarding development of a logistics, marketing, event media kit and participation improvement check list and/or plan for consideration when planning special events. The Communications and Outreach Ad hoc Subcommittee has provided a preliminary checklist on best practices to conduct successful events (Attachment 1).

 

 

FISCAL ANALYSIS

 

None

 

ATTACHMENTS

 

1.                     Event Checklist 8.22.23

 

MOTION

 

That the EHRAC:

 

1.                      (if desired) Provide further direction to the Communications and Outreach Ad Hoc Subcommittee to develop additional information on Events Logistics, a Marketing, Event Media Kit, and Participation Improvement Checklist; and

2.                     Provide direction to staff as deemed appropriate.