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Title:
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Approval of a Professional Services Agreement with Public Sector Personnel Consultants in an Amount Not-to-exceed $29,000 to Conduct a Compensation Study for Non-Safety Employees as Required by the Culver City Municipal Code and the Civil Service Rules.
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City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council approve a professional services agreement
with Public Sector Personnel Consultants in an amount not-to-exceed $29,000 to
conduct a compensation study for non-safety employees as required by the Culver
City Municipal Code (CCMC) and Civil Service Rules.
BACKGROUND:
In accordance with CCMC §3.03.020.E and Civil Service Rule 2.8(e), the City shall
conduct a “study of salaries being paid by other public and private agencies, in
order to ascertain whether the salaries being paid City employees for similar work
are comparable, fair and reasonable…”
During the FY 2013/2014 budget process, the City Council allocated $25,000 to
the Human Resources Department budget for the purpose of conducting a
compensation study for non-safety employees.
DISCUSSION:
Survey History
The purpose of a periodic compensation survey is to ensure that Culver City has
competitive salary and benefits to attract and retain a competent workforce.
Meeting Date: 10/28/13 Item Number: C-2
CITY COUNCIL AGENDA ITEM: Approval of a Professional Services Agreement
with Public Sector Personnel Consultants in an Amount Not-to-exceed $29,000 to
Conduct a Compensation Study for Non-Safety Employees as Required by the
Culver City Municipal Code and the Civil Service Rules
Contact Person/Dept.: Serena Wright Phone Number: (310) 253-5640
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Public Notification: (E-Mail) Agenda and Meetings – City Council (10/22/13); Culver
City Management Group (10/22/13); Culver City Culver City Employees’ Association
(10/22/13)
Department Approval:
Serena Wright (10/22/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (10/21/13)
Chief Financial Officer Approval:
Jeff Muir (10/22/13)
City Manager Approval:
John M. Nachbar (10/22/13) City of Culver City, California
Agenda Item Report
Compensation surveys are used to determine external competitiveness (ensuring
that our positions are aligned with the labor market) and internal equity (alignment
within internal job families).
The last salary study was conducted in 2005. Parity was assumed for positions
that were +/-5% of the market average. Prior to 2005, there was a study conducted
in 1997 and another in 1990. These studies have been solely focused on non-
safety classifications as our safety employees salary structures are mandated by
the Salary Initiative Ordinance which was enacted by the voters in the 1950’s.
The 2005 survey reviewed 103 benchmark classifications and compared three
elements of compensation (base salary, City-paid PERS, and deferred
compensation) with the City’s established 13-city labor market.
Proposals Submitted
CCMC §3.07.085.A does not require a formal competitive bid process for
professional services. City staff solicited informal proposals from three leading
experts in the field of public sector compensation. Each company comes highly
recommended, and the scope of services includes: stakeholder meetings, data
collection and analysis from public and private sector organizations, recommended
salary range structures, and implementation assistance.
Consultant
Proposal Cost
Project Timeline
1.
Fox Lawson & Associates
$25,000 - $35,000
90 days
2.
Public Sector Personnel
Consultants
$25,000 - $29,000
75 days
3.
Renne Sloan Holtzman & Sakai
$65,000 (does not include
misc. expenses)
90 – 120 days
Staff Recommendation
Staff reviewed the three proposals submitted and determined that, while all of the
consultants provide similar basic services and have excellent references, Public
Sector Personnel Consultants’ proposal also includes one-year of plan maintenance
and a customized database to assist with future compensation administration.
Therefore, staff is recommending that City Council approve a professional services
agreement with Public Sector Personnel Consultants to conduct a compensation
study for non-safety employees. The results will be presented to City Council upon
completion. City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
The City Council Adopted Budget for Fiscal Year 2013/2014 includes $25,000 in line
item 10122100.619800 for this expenditure. Additional costs, if necessary, can be
taken from budget line item 10122100.610300 (Personnel Services).
ATTACHMENTS:
None.
MOTION:
That the City Council:
1. Approve a professional services agreement to Public Sector Personnel
Consultants in an amount not-to-exceed $29,000 to conduct a compensation
study for non-safety employees as required by the Culver City Municipal Code
and Civil Service Rules; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.