City of Culver City, California
Agenda Item Report
Meeting Date: 08/06/13 Item Number: _A-1__
PRCS COMMISSION AGENDA ITEM:Informational Item Regarding the City Budget
Process, Presented by the City Manager of the City of Culver City, Mr. John
Nachbar.
Contact Person/Dept.: Dan Hernandez,
PRCS Director
Phone Number: (310) 253-6655
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: (Email) Meetings and Agendas – Parks, Recreation and Community
Services Commission (08/02/13).
Department Approval:Dan Hernandez
(07/30/13).
City Attorney Approval: N/A
Chief Financial Officer Approval: N/A City Manager Approval: N/A
RECOMMENDATION:
Staff recommends that the Parks, Recreation and Community Services (PRCS)
Commissionhear information regarding the City Budget process as presented by the
City Manager of the City of Culver City, Mr. John Nachbar, and receive and file the
report.
BACKGROUND:
On Tuesday, June 4, 2013, Parks, Recreation and Community Services Director
Dan Hernandez gave the PRCS Department Fiscal Year 2013/2014 Budget
Presentation to the City Council. On June 10, 2013 the City Council adopted
Resolutions adopting the Fiscal Year 2013/2014 Budget for the City of Culver City.
As is customary, the PRCS Commission was given the Departmental Budget
Presentation at the June 13, 2013 meeting, after the City Budget had been adopted
by the City Council. During their review of the Budget Presentation, the consensus
of the Commission was that more detail regarding the Budget was in order,
especially with regard to the nexus between the Budget numbers and the Work Plan.
Therefore, further discussion of the PRCS Department Budget was agendized for
the July 2, 2013 Commission meeting.
At the July 2, 2013 meeting, Commission members suggested that the PRCS
Commission should be more involved in the Department’s budget process. For
example, it was mentioned that the Commission could holding meetings to gather
public input on the budget and/or assist the Department in carrying out operational
work plans. The Commission expressed a desire to know if there is a way for them
to work within the existing City Charter to provide input into the budget before it is
passed. Also, members felt that they are in a position to improve City of Culver City, California
Agenda Item Report
communicationbetween the community, the Commission, the City Council and staff
during the annual budget process, if given the opportunity. As a first step in
exploring these issues, the Commission requested that Parks, Recreation and
Community Services Director Dan Hernandez invite the City Manager, Mr. John
Nachbar, to attend this evening’s Commission meeting in order to discuss the City
Budget process.
DISCUSSION:
The principles, function and organization of Culver City’s municipal government are
set forth in the Charter of the City of Culver City. The Charter dictates a“Council-
Manager” form of government, under which the City Council sets policy and the City
Manager administers the government. The following two excerpts from the City
Charter outline responsibilities and procedures related to the City Budget process.
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ARTICLE VII. CITY ADMINISTRATION
SECTION 700. POWERS AND DUTIES OF CITY MANAGER.
The City Council shall appoint the City Manager who shall be the chief
executive officer of the City, responsible to the City Council for the
management of all City affairs placed in the City Manager's charge by or
under this Charter, by ordinance, resolution or other action of the City
Council. The City Manager, or his or her designee, shall:
(a) Appoint, suspend and remove all City employees, including Department
Heads, the City Clerk and the City Treasurer, except as otherwise provided
by State law or this Charter;
(b) Direct and supervise the administration of all City departments, except as
otherwise provided by this Charter;
(c) Attend all City Council meetings, at which the City Manager shall have the
right to take part in discussion, but shall not vote;
(d) Prepare and submit to the City Council an annual budget pursuant to
this Charter, and implement the final budget approved by the City
Council (emphasis added); and
(e) Perform such other duties as are specified in this Charter, or by
ordinance, resolution or other action of the City Council. City of Culver City, California
Agenda Item Report
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ARTICLE VIII. ANNUAL BUDGET
SECTION 800. BUDGET PREPARATION.
All Department Heads shall, upon request, provide the City Manager with
estimates of revenues and expenditures for their departments, detailed in the
manner prescribed by the City Manager. The City Manager shall review the
estimates, hold conferences with department personnel, and prepare a
proposed budget.
SECTION 801. SUBMISSION TO CITY COUNCIL.
At least 45 days prior to the beginning of each fiscal year, the City Manager
shall submit a proposed budget to the City Council. After reviewing the
proposed budget, the City Council shall set the date and time for a public
hearing on the proposed budget and, at least 10 days prior to its scheduled
date, shall cause notice of such public hearing to be published in a
newspaper circulated in the City and designated by the City Council.
Copies of the proposed budget shall be available for public inspection in the
office of the City Clerk at least 10 days prior to the public hearing.
SECTION 802. PUBLIC HEARING.
The City Council shall hold a public hearing on the proposed budget at the
time so advertised, or at any time to which the public hearing shall be
adjourned from time to time, where interested persons shall be given an
opportunity to be heard.
SECTION 803. FURTHER CONSIDERATION AND ADOPTION.
At the conclusion of the public hearing, the City Council shall further consider
the proposed budget, make any revisions that it may deem advisable, and, on
or before the first day of the fiscal year, adopt the budget by a vote of at least
three of its members. Upon adoption, the budget shall be in effect for the
ensuing fiscal year. A copy of the budget, certified by the City Clerk, shall be
filed with the City Manager. An additional copy shall remain on file in the
office of the City Clerk where it shall be available for public inspection. Copies
of the adopted budget shall be made available for the use of City
departments.
SECTION 804. APPROPRIATIONS. City of Culver City, California
Agenda Item Report
After adoption of the budget, the amounts allocated in the budget as
proposed expenditures shall be appropriated to the specified City
departments, for the objects and purposes named in the budget. All
appropriations shall lapse at the end of the fiscal year to the extent that they
shall not have been expended or lawfully encumbered.
SECTION 805. AMENDMENTS.
After the adoption of the budget, the City Council may amend or supplement
the budget only by a vote of at least four-fifths of its members.
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The City Manager of the City of Culver City, Mr. John Nachbar, is available to
provide more information regarding the Budget Process and answer any questions
related to this issue that the members of the Parks, Recreation and Community
Services Commission may have.
FISCAL ANALYSIS:
There is no fiscal impact associated with the discussion of this Agenda Item.
MOTION:
That the Parks, Recreation and Community Services Commission:
Receive and fileinformation regarding the City Budget process as presented by the
City Manager of the City of Culver City, Mr. John Nachbar.