City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that City Council award a contract to Castlerock Environmental,
Inc to complete the necessary work for asbestos abatement of the Teen Center.
BACKGROUND:
On May 1, 2002, Parks, Recreation and Community Services (PRCS) staff
submitted a Murray-Hayden Urban Parks and Youth Service Grant application in the
amount of $262,500 for the Teen Center remodel project. The grant is part of the
Proposition 12 grant process and is a reimbursement grant. The grant application
required the City to match the grant funds with an additional $112,500. The State
authorized use of the grant for the Teen Center project on January 13, 2003. The
total project allocation was $375,000. Matching funds were authorized from the Park
Facilities Fund. An additional $60,000 was allocated to the project for roof repair in
the fiscal year 2005/06 budget.
In May and June 2005, the design was awarded to Wolcott Architects and a
conceptual plan was approved by City Council. The final plans and specifications
were developed and the project is currently in the bidding stage. Award of the
construction contract is scheduled for the September 12, 2005 City Council meeting.
DISCUSSION:
Testing of certain building components of the Teen Center revealed trace
presences of asbestos. It is necessary that prior to the remodeling of the Teen
Meeting Date: 08/22/05 Item Number: C-8
AGENDA ITEM: Consideration to Award a Contract to Castlerock Environmental,
Inc. for the Teen Center Remodel Project (Asbestos Cleanup)
Contact Person/Dept.: Mate Gaspar/PW Phone Number: (310) 253-5602
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification:
Master Notification List on August 17, 2005; Risk Management – V. Butt; Castlerock
Environmental, Inc., TEG/LVI Environmental, Inc., and Marcor Remediation, Inc. by
phone on August 17, 2005
Department Approval:
Charles D. Herbertson 8/17/05
CAO Approval:
Jerry Fulwood 8/17/05
City Controller Approval:
Marlee Chang 8/17/05City of Culver City, California
City Council Agenda Item Report
Center, the asbestos be abated by a specialized environmental firm. In
conjunction with the Risk Management Department staff and a consultant, Winzler
and Kelly Consulting Engineer, a project scope was developed, and cost proposals
were solicited from three reputable companies. The following are the results:
Name of Firm Cost Proposal
1. Castlerock Environmental, Inc. of
Santa Fe Springs, California
$18,635 +3% for bonds = $19,194
2. TEG/LVI Environmental, Inc. of
Santa Fe Springs, California
$19,346 including bonds
3. Marcor Remediation, Inc. of
Cerritos, California
$22,253 including bonds
Staff reviewed the three proposals. Staff reviewed Castlerock Environmental, Inc
proposal and found it to be responsive and complete. The bonding information was
reviewed and determined to meet City requirements. Staff recommends awarding
the contract to Castlerock Environmental, Inc. as the lowest and responsive cost
proposal.
The work is expected to be completed within 7 working days, several weeks before
the expected start of the Teen Center remodel. Construction management will be
conducted by the Public Works Department staff. Under the oversight of the Risk
Management Department staff, abatement inspection will be conducted by Winzler
and Kelly Consulting Engineers under a separate agreement.
FISCAL ANALYSIS:
Sufficient funding for this project is available in the Ongoing Facilities Maintenance
project, P-796 in the project budget for Fiscal Year 2005/06.
MOTION:
That the City Council:
1) Award a contract to Castlerock Environmental, Inc.,in the amount of
$19,194 for asbestos abatement of the Teen Center; and
2) Direct the City Attorney to prepare the necessary documents and authorize
the Chief Administrative Officer to execute the documents.