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CC - CONSENT ITEM: Receive and File a Report Regarding the Emergency Replacement of the Water Heater at the Police Station in the Amount of $22,437.76, Pursuant to CCMC Section 3.07.060.A.
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Meeting Date: July 13, 2026
Contact/Dept: Gary Wansley / Public Works Maintenance Operations
Gev Chimayan / Public Works Maintenance Operations
Phone Number: (310) 253-6444/6422
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [X] No [ ]
Public Notification: E-Mail: Meetings and Agendas - City Council (07/08/2026)
Dept Approval: Yanni Demitri, Public Works Director/City Engineer (07/02/2026)
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RECOMMENDATION
Staff recommends the City Council receive and file a report regarding the emergency replacement of the water heater at the Police Station in the amount of $22,437.76, pursuant to Culver City Municipal Code (CCMC) Section 3.07.060.A.
BACKGROUND
On May 24, 2026, the commercial water heater located in the basement of the Police Station ruptured and flooded the facility. The failed water heater provided hot water service to the entire station, and its sudden failure required immediate action to restore central building operations and reduce disruption to City services to staff and incarcerated individuals.
Due to the emergency nature of the failure and the need to promptly restore hot water service, staff contacted Multi W Systems, a firm that has a multi-year contract with the City for wastewater pumping equipment repairs and related services. Multi W Systems was available to immediately respond and evaluate the situation and perform the necessary replacement work.
The replacement work included furnishing and installing a new 100-gallon AO Smith commercial-rated water heater with a 275,000 BTU capacity, expansion tank, circulation pump with thermal control system, insulation materials, copper fittings, and piping. Multi W Systems also arranged for emergency shipping of the replacement parts and equipment, removed debris and moisture from the basement due to flooding, and oversaw a licensed plumber crew’s installation and testing of the new water heater. The total cost of the emergency replacement was $22,437.76.
DISCUSSION
CCMC Section 3.07.060.A authorizes emergency purchases when a sudden occurrence requires immediate action necessary to restore the City's operation or provision of services.
The rupture of the Police Station's water heater constituted an emergency condition because it resulted in flooding and the loss of hot water service at a critical public safety facility. Delaying the replacement to obtain competitive quotations would have unnecessarily prolonged service interruptions and adversely impacted incarcerated individuals and the operation of the Police Station. The work was completed on an expedited basis and normal facility operations were restored.
Purchase Requisition No. 12604698 was subsequently submitted to process payment for the emergency replacement equipment and services .
Pursuant to CCMC Section 3.07.060.A, following an emergency purchase, staff is required to submit a written report to the Purchasing Officer (See Attachment 1) and to provide this report to the City Council.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2025-26 includes sufficient funding in Account No. 42080000.730100 PZ132 (Improvements Other Than Buildings) to cover the $22,437.76 expenditure.
ATTACHMENTS
• 2026-07-13 ATT Memorandum Regarding Emergency Replacement of the Water Heater at the Culver City Police Department Headquarters.
recommended action
MOTION
That the City Council:
1. Receive and file a report regarding the emergency replacement of the water heater at the Police Station in the amount of $22,437.76, pursuant to CCMC Section 3.07.060.A.