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Title:
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(1) Waiver of the Formal Competitive Bidding Process as Authorized by § 3.07.065(A) & (D) of the Culver City Municipal Code and (2) Approval of the Purchase of Seven Smart Cover Sewer Monitoring and Alarm Systems from Plumbers Depot, Inc.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council (1) waive the formal competitive bidding process
as authorized by § 3.07.065 (A) & (D) of the Culver City Municipal Code and (2)
approve the purchase of the Smart Covers from Plumbers Depot, Inc., in the amount
of $27,467.23.
BACKGROUND:
Currently, the Public Works Department utilizes a Supervisory Control and Data
Acquisition (SCADA) System to monitor many components of the City’s seven sewer
pump stations including pump operations, wet and dry well levels, and electrical
components. Should any of these components fail or reach a pre-determined
warning threshold, the SCADA System will notify Public Works Staff via pagers and
cell phones. The SCADA System is currently the City’s only pump station
monitoring system. A separate independent back-up system is recommended that
could notify Staff in the event of a SCADA System communications failure.
Smart Covers are sensor modules which are mounted under sewer manhole covers.
The modules sense sewage levels and report alarms via a separate communication
system. In December of 2007, the Public Works Department purchased two (2)
Smart Covers from Plumbers Depot, Inc. on a trial basis. One Smart Cover was
placed under the sewer manhole cover adjacent to the Overland Pump Station and
the other under the manhole cover adjacent to the Braddock Pump Station.
Meeting Date: 03/24/08 Item Number: A-5
AGENDA ITEM: (1) Waiver of the Formal Competitive Bidding Process as
Authorized by § 3.07.065(A) & (D) of the Culver City Municipal Code and (2)
Approval of the Purchase of Seven Smart Cover Sewer Monitoring and Alarm
Systems from Plumbers Depot, Inc.
Contact Person/Dept.:
Eric Mirzaian
Public Works-Maintenance Operations
Phone Number:
(310) 253-6410
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (03/19/08); Plumbers Depot, Inc. 03/17/08.
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Department Approval:
Charles D. Herbertson (03/12/2008)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/18/08)
Fiscal Impact Review:
Jeff Muir (by M. Noller) (03/18/08)
City Manager Approval:
Jerry B. Fulwood (03/19/08) City of Culver City, California
City Council Agenda Item Report
The Smart Covers have proven to be effective. Recently, an elevated sewage level
was detected by the Smart Cover at the Braddock Pump Station. This early
detection allowed Public Works Staff to rectify the problem before an overflow
occurred. The Smart Covers have proven to be an inexpensive and dependable
alert system and are an effective back-up to our existing SCADA System.
DISCUSSION:
Staff recommends that the formal competitive bidding be waived per Culver City
Municipal Code § 3.07.065(A) & (D) since these additional Smart Covers will be
components for equipment previously acquired by the City and due to the fact Smart
Covers can currently be purchased only through Plumbers Depot, Inc (a sole source
vendor)
FISCAL ANALYSIS:
Sufficient funding is available in the Capital Improvement Project P-521, Pump
Station Improvements (20400521), to cover the requested purchase of seven Smart
Covers at a total cost of $27,467.23. The price includes equipment, installation and
annual monitoring for the first year. Subsequently, there will be recurring costs of
$300 per Smart Cover for annual monitoring. These additional Smart Covers will be
utilized at the City’s other pump stations and other high sewage flow areas.
ATTACHMENTS:
1. Quote from Plumbers Depot, Inc.
MOTION:
That the City Council:
1. Waive the formal competitive bidding procedure as authorized by § 3.07.065 (A)
& (D) of the Municipal Code; and,
2 Authorize the purchase of seven Smart Covers from Plumbers Depot, Inc. in the
amount of $27,467.23; and,
3 Authorize the City Attorney to review/prepare the necessary documents and
authorize the City Manager to execute such documents on behalf of the City.