City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council award a contract to The Consulting Team, LLC
for an amount not to exceed $50,000 for meeting facilitation services and authorize a
related allocation of appropriated General Fund reserve.
BACKGROUND:
During the recent budget study sessions, the City Council recognized the pivotal
position the City of Culver City currently finds itself. The City Council has built upon
a firm foundation put in place by prior City Councils to continue the great progress
achieved by the City over the past 10 to 15 years. Some examples of this progress
include:
Successful renaissance of the City’s downtown, which has been transformed
into a vibrant business and entertainment/recreational core. Culver City has
received national recognition for its innovative restaurants;
Culver City remains the proud home of Sony Pictures Entertainment, The
Actors Gang at the Kirk Douglas Theater and will soon become the home of a
major campus of Symantec.
The Hayden Tract is blooming into a vibrant small-business/high-technology
area;
East Culver City is now home to numerous art galleries;
The City continues to be a model of responsive government, providing a wide
array of quality services to its citizens through the dedication of its employees.
Meeting Date: 11/27/2006 Item Number: A-5
AGENDA ITEM: Award of a Contract to The Consulting Team for Meeting
Facilitation Services and Authorization of a Related Allocation of Appropriated
General Fund Reserve.
Contact Person/Dept.: Steve
Cunningham, Bill LaPointe, John Richo,
and Serena Wright
Phone Number: (310) 253-6000
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (11/22/06)
Department Approval:
Martin R. Cole (11/21/2006)
City Manager Approval:
Jerry B. Fulwood (11/22/2006)
City Controller Approval:
Marlee Chang (11/22/2006)City of Culver City, California
City Council Agenda Item Report
The results of this progress is a environment with low commercial and residential
vacancy rates, rising property values, and a place where persons of diverse
backgrounds, heritages, and creeds come together as one community.
Developments, many of which were forced upon the City by outside forces, have led
the City to re-evaluate its fiscal operations through the development of a Financial
Master Plan (to be considered by the City Council in January, 2007). The City, and
its component unit Redevelopment Agency, are facing critical issues of how to
maintain a healthy fiscal state while facing issues such as:
The ultimate dissolution of the redevelopment agency beginning in the next
decade;
Rising employment related costs, including retirement and medical premiums;
Increasing number of deferred maintenance items related to infrastructure
needs (maintaining and repairing important items such as city owned
buildings, streets, sidewalks, the sanitary sewer and storm drainage system);
Major federal and state mandates to enforce clean water standards (NPDES)
without an identified funding source
While celebrating its successes and facing these challenges, the City Council has
also recognized a central core issue: How best can the City capitalize on the current
forward momentum while preparing for the challenges facing the City both now and
in the future?
DISCUSSION
In an environment of limited resources, it is particularly important all members of the
City’s diverse team work together to provide advice to and implement the policy
decisions of the City Council. At this unique crossroads in the City’s history, where it
is facing great successes, formidable challenges, and a voter-approved change in
governmental structure, staff recommends the City Council consider the approval of
a contract with a top-notch facilitator to conduct meetings involving the City Council,
the City Manager, the City’s Executive Management Team, and the City’s
Commissions.
Staff began an extensive process of evaluating potential facilitators by soliciting
statewide input from other California cities through the League of California Cities. A
list was developed of potential facilitators derived from the responses received. A
subset of the Executive Management Team distilled the list and chose to interview
four finalists. After reviewing the finalists’ qualifications (and in some cases seeing
the candidates “in action”) and comparing the qualifications to the diverse needs of City of Culver City, California
City Council Agenda Item Report
Culver City, the City Manager selected The Consulting Team and its Chief Executive
Officer, Dr. Marilyn Manning, for recommendation to the City Council for award of
contract.
Dr. Manning has extensive experience in working with groups of myriad sizes,
interests, and goals. She has facilitated meetings with groups from both the private
and public sectors. Based upon direct observation, staff believes Dr. Manning’s
style, coupled with her extensive experience, make her the best choice to meet
Culver City’s meeting facilitation needs.
Proposed Process
Staff proposes to hold several facilitated meetings involving the following groups:
The City Council
The City Manager
The City’s Four Core Commissions
The Executive Management Team
It is proposed the City Council would meet with the City Manager, the City Manager
and Commissions, and with the City Manager and Executive Management. The
process would culminate in a facilitated meeting involving all four groups. Once the
initial facilitated meetings have concluded, there will be a need to have future follow-
up meetings with the facilitator to ensure the path forged by the City Council
continues to be followed.
Should the City Council approve this proposal, preliminary meetings between the
facilitator and individual Councilmembers and the City Manager could begin in late
December/early January. From these meetings a firm schedule would be developed
for the secondary meetings. It is expected this process would be complete in March,
2007 (in time to incorporate the results into the Fiscal Year 2007/2008 budget
process).
Goals of this Process
The overall goal of these facilitated meetings will be to create an environment where
each participant can candidly address the various issues facing the City and propose
methods these challenges can be best resolved. The meetings will also result in the
creation of overall goals and objectives by the City Council for the various
commissions, the City Manager, and the City as a whole. Ultimately, this process is
meant to be a “living” exercise that can be used as an ongoing tool which can be City of Culver City, California
City Council Agenda Item Report
updated as needed. The Comprehensive Financial Plan will be also crafted
accordingly to achieve these goals.
FISCAL ANALYSIS:
Because of the high importance of the exercise to the City’s short and long term
operations, it is recommended the City engage the services of Dr. Manning directly.
Based upon her Non-Profit and Government Fee Schedule (included in the
attachment), it is recommended the City Council award a contract to the Consulting
Team for a not-to-exceed amount of $50,000.00.
It is proposed this contract would be funded in the following manner:
Transportation Department: $ 5,000.00
Redevelopment Agency: $22,500.00
Appropriated General Fund Reserve $22,500.00
Should the Council concur with this funding recommendation, an item will be placed
on the December 4, 2006 Agency agenda to confirm the funding from the
Redevelopment Agency. The amount proposed from the Transportation Department
can be used for already appropriated sources.
ATTACHMENTS:
1. Additional information about The Consulting Team, LLC.
MOTION:
That the City Council:
1. Authorize the allocation of $22,500.00 from the appropriated General Fund
Reserve for this Contract;
2. Authorize a Contract with the Consulting Team, LLC in an amount not-to-
exceed $50,000;
3. Authorize the City Attorney to prepare and/or approve on the basis of form
any necessary documents related to this contract; and,
4. Authorize the City Manager to execute the contract on behalf of the City.
MEETING DATE: November 27, 2006
AGENDA ITEM: Award of a Contract to The Consulting Team for Meeting
Facilitation Services and Authorization of a Related Allocation of Appropriated
General Fund Reserve.
ATTACHMENTS
Pages|109| Additional information about The Consulting Team, 1-4
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Partial Client List
Adobe,AT&T, Catholic Healthcare
West, City of San Jose and 30
other cities, Deloitte & Touche,
Dow Chemical, General Electric,
GTE, Johnson & Johnson,
Lockheed, Lucent, NASA,
National Semiconductor,
Packard Foundation,
Stanford University Hospital,
Symantec, United Airlines, USGS,
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reviewing existing:ObjethiVeS: , MiSSiort, vision, and values
• using step-by-step planning templates
implementing organizational assessments
identifying critical issues and measurable solutions
Al! successful leaders have a vision for their businesses, projects
or teams. In fact, you wouldn't be a leader if you didn't have
vision; if you couldn't see exciting possibilities in your product or
services.
Creating a Vision
by Marilyn Manning
You can learn easy to follow principles that will help you to plan strategically. Strategic
planning brings to light the potential and possibilities of your organization.
Topics to be Addressed:
• key steps in strategic planning
• updating templates for project vision
• conducting environmental score
building stakeholder buy-in
wow
Marilyn Manning, Ph.D., CSP, CMC, is one of only 18 international speakers
holding both certified management consultant (CMC) and certified speaking
professional (CSP) designations. Marilyn has authored 7 business books, which
have been published in eight languages. She has delivered over 1000 speeches
and trainings to more than 300 clients.
The Consulting Team, LLC
945 Mountain View Avenue • Mountain View, CA 94040
p. 650-965-3663 • f. 650-965-3668
M@TheConsultingTe.arn-com • www.TheConsuitingTeam.comDr. Marilyn Manning, CEO
The Consulting Team
Non-Profit & Government Fee Schedu
The Consulting Team, LLC
Workshops
Managing Change, Leadership,
Management 101, Conflict
Mediation, Communication,
Team Building, Meeting
Facilitation, Customer Service
Consulting Services
Leadership Coaching, Conflict
Mediation, Facilitation of
Meetings and Retreats, Team
Building, Strategic Planning,
Anger and Stress Management
Speeches
Leading Change, Managing
Conflict, Leadership Styles &
Effectiveness, Building Better
Teams
Speeches
Location
1-3 Hour
SF Bay Area
$4000
California
$5000
USA
$6000
International
$7000
Workshops & Management Consulting
Location
Per diem
SF Bay Area
$3200 (1-3 hrs. $2000)
California
$4000
USA
$5000
International
$6000
Coaching
Hourly Rate $400 with 2 hour minimum
Travel expenses are added to all rates.
The Consulting Team, L.L.0 has additonal associates
with fees that are 10%--30% less than Dr. Manning's.
Please contact us if you would like to consider one of our
associates.
"Your ability to help people recognize a problem,
even if they are a part of it, and then come to a
mutually agreed upon resolution is a reflection of
your high degree of professional skill and empathy.
We are deeply appreciative for your help:
—William Normark, U.S. Department of the Interior|10 10|The Consulting Team, LLC 945 Mountain View Avenue • Mountain View, CA 94040
p. (650) 965-3663
•
j: (650) 965-3668 - e. Adrnin@TheConsukingTeam.com • www.TheConsultingTeam.comThe Consulting Team, LLC
Clients
Districts
AC Transit
Alameda County Waste Management Authority
Bay Area Air Quality Management District
Castro Valley Sanitary District
Dominguez Hills Water District
Dublin - San Ramon Services District
East Palo Alto Sanitary District
Easy Bay Municipal Utilities District
Hayward Area Recreation and Park District
Mid Peninsula Regional Open Space District
San Jose Redevelopment Agency
Santa Clara Valley Water District
West Bay Sanitary District
State and Federal
NASA
United States Department of the Interior
United States Geological Survey
United States Navy
United States Postal Service
Malaysian Federal Government
• Libraries
Alameda County Library Foundation
California State San Bernardino Library
City of Benicia Public library
City of Menlo Park Public Library
City of Mountain View Public Library
City of Palo Alto Public Library
City of Redwood City Public Library
City of San Jose Public Library
County of Solana Library
Contra Costa County Library System
Dr. Martin Luther King Jr. Library
Sacramento County Public Law Library
Santa Clara library Foundation
Chambers and Associations
ABAG
Arizona Municipal Clerks Association
CA Assoc. Chamber Executives
City Clerks of CA
Los Gatos Chamber of Commerce
Mountain View Chamber of Commerce
San Mateo Area Chamber of Commerce
Tracy Chamber of Commerce
United States Chamber of Commerce
Municipalities
City of Albany
City of Atherton
City of Benicia
City of Berkeley
City of Campbell
City of Concord
Town of Danville
City of Daly City
City of El Cerrito
City of Emeryville
City of Foster City
City of Fremont
City of Fresno
City of Gilroy
City of Greenfield
City of Hollister
City of Livermore
City of Los Altos
Town of Los Altos Hills
City of Menlo Park
City of Milpitas
City of Modesto
City of Morgan Hill
City of Mountain View
City of Newark
City of North Las Vegas, NV
City of Oakland
City of Palo Alto
City of Petaluma
City of Piedmont
City of Pleasant Hill
City of Pleasanton
City of Redwood City
City of Reno, NV
City of Sacramento
City of San Pablo
City of San Ramon
City of San Fernando
City of San Jose
City of San Mateo
City of Santa Clara
City of Santa Cruz
City of Sedona, AZ
City of South San Francisco
City of Tracy
City of Walnut Creek
Counties
County of Alameda
County of Contra Costa
County of Humboldt
County of Monterey
County of San Mateo
County of Santa Clara
County of Santa Cruz
County of Solano
County of Eureka
County of Ventura
www.theconsultingtearn.com • 650-965-3663 • info@theconsultingteamocomThe Consulting Team/ LLC Clients
Associations and Boards
ABAG & Consortium of
San Mateo County Cities
Arizona Municipal Clerks Association
Association of California School Administrators
California Association of
Chamber of Commerce Executives
California Correctional
Peace Officers Association
California Parks and Recreation Society
City Clerks Association of California
City Clerks Association of California & Arizona
Commission on Peace Officers
Standards & Training
Cupertino Educational Endowment Foundation
Federal Managers Association
League of California Cities
Super Cal
Other
Agua Caliente Band of Cahuilla Indians
Tribal Council
Monterey County Fair
Salinas Valley Fair
Santa Cruz County Fair
www.theconsultingteam.com
650-965-3663 infogtheconsultingtharmcom