City of Culver City, California
Agenda Item Report
Meeting Date: 06/28/10 Item Number: JC-1
JOINT CITY COUNCIL/REDEVELOPMENT AGENCY BOARD AGENDA ITEM:
Approval of a Tri-Party Professional Services Agreement with St. Joseph Center for
the Provision of Homeless Outreach, Supportive Service, and Data Collection for the
Period of July 1, 2010 through June 30, 2011.
Contact Person/Dept.: Tevis Barnes,
Housing Administrator
Phone Number: (310) 253-5782
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [x]
Public Hearing: [] Action Item: [] Attachments: [X]
Public Notification: Agendas and Meetings - Redevelopment Agency (06/22/10);
Committee on Homelessness (06/14/10); Dr. Karen Lamp, Executive Director, St. Joseph
Center (06/14/10)
Department Approval:
Sol Blumenfeld: (06/17/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (06/23/10)
Agency General Counsel Approval:
Fiscal Impact Approval:
Jeff Muir (by M. Noller) (06/23/10)
City Manager/Executive Director Approval:
P. Lamont Ewell (06/23/10)
RECOMMENDATION:
Staff recommends the City Council and Agency Board:
Approve a professional services agreement with St. Joseph Center for the provision
of homeless outreach, supportive service, and data collection for the period of July
1, 2010 through June 30, 2011 in the amount of $123,441 (including reimbursable
costs) funded through the Low to Moderate Income Housing Fund.
BACKGROUND:
On July 26, 2004 the City Council adopted short-term and long-term goals for a
comprehensive strategy to address homelessness in Culver City, including, but not
limited to, joining the Westside Shelter and Hunger Coalition; forming a Citizens
Homelessness Committee consisting of residents and members of the business
community to advise the City Council on additional strategies to address
homelessness in Culver City; soliciting and securing an organization to provide
homeless outreach, supportive services linkages, as well as data collection
regarding the City’s homeless population; and conducting a homeless study in
collaboration with the Los Angeles Homeless Services Authority (LAHSA).
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City of Culver City, California
Agenda Item Report
Through the Request for Proposals (RFP) process in FY 2004/05 and FY 2008/09,
St. Joseph Center (SJC) was selected to conduct homeless outreach, supportive
service, and data collection.|1010|
DISCUSSION:
St. Joseph Center has a strong understanding of Culver City and its community.
SJC’s Outreach Teams have been operating in Culver City for eight years in an
informal manner and the last five years under contract with the City. They are
familiar with the general location and characteristics of Culver City’s homeless
population as well as the concerns of the business owners, City staff, residents and
other social service providers. Through their years of providing homeless outreach to
Culver City, SJC has established relationships with business owners, the Police
Department and the homeless population. The Committee on Homelessness has
been very pleased with SJC in their provision of outreach service and assistance in
working with the homeless population in Culver City and recommends that they
continue providing this service.
The agreement with SJC includes $6,690 in reimbursable costs for ninety-two (92)
emergency motel voucher nights at $70 per night and $250 worth of bus tokens.
This is a modification from last year’s contract which included eighty (80) shelter
beds at $45 per night. It was found that shelter beds were not readily available upon
need, and shelter beds are not often appropriate for families with minor children or
persons with disabilities. In an effort to accommodate the need and prevent a
person from having to remain on the street while waiting for an available shelter bed,
all shelter beds were converted to emergency motel voucher bed nights.
Pursuant to Culver City Municipal Code Section 3.07.070.A, this professional
services agreement may be approved without the necessity of formal competitive
bidding, provided that, the agreement is based upon competitive quotations,
whenever practical, from three vendor contractors. Based upon the results of the
last RFP process which yielded two quotations and the importance of the ongoing
relationship between SJC and the City’s homeless population, the City Manager has
determined that it is not practical to obtain competitive quotations.
FISCAL ANALYSIS:
The proposed agreement is for an amount not to exceed $123,441 (including
reimbursable costs) for the period of July 1, 2010 to June 30, 2011. This is an
increase of $64,068 from last fiscal year due to an increase in the number of
outreach days from two to four days per week. This increase is detailed in the
Scope of Services below. The Scope of Services is shown on Attachment 1.
City of Culver City, California
Agenda Item Report
The Redevelopment Agency Adopted Budget for FY 2010/2011 currently includes
$123,441 in appropriations for homeless outreach services in the Housing budget,
account number 55497100.619800.
The City has a current professional services agreement with SJC that expires on
June 30, 2010. Because the proposed professional services agreement is
recommended to be funded directly by the Redevelopment Agency, staff
recommends the Agency Board also approve a new, tri-party professional services
agreement among the City, Agency, and SJC.
ATTACHMENTS:
1. Scope of Services
MOTION:
That the City Council and Agency Board:
1. Approve a professional services agreement with St. Joseph Center for the
provision of homeless outreach, supportive services and data collection in the
amount of $123,441 (including reimbursable costs) for July 1, 2010 through June
30, 2011; and,
2. Authorize the City Attorney and Agency General Counsel to review/prepare the
necessary documents; and,
3. Authorize the City Manager and Executive DIrector to execute such documents
on behalf of the City and Agency, respectively.
NOTES:
|1010| St. Joseph Center has been providing a wide array of social services to low-income and homeless
men, women and children on the Westside of Los Angeles County since 1976. Their programs
include a family center, food assistance, child care, job training, money management services and
housing placement. They have an extensive matrix of supportive services which support a homeless
person in all stages of their progress toward self-sufficiency. In addition, St. Joseph Center has
managed a Homeless Service Center since 1981 and has fielded a Dual Diagnosis Outreach Team
since 1996 and a Homeless Senior Outreach Team since 1997.
2
The history of the City’s contractual agreements with SJC for homeless outreach, supportive
services and data collection are summarized below:
City of Culver City, California
Agenda Item Report
Date Contract
Approved by City
Council
Contract
Process
Homeless Services for the
Period
St. Joseph Center Contract
Amount
06/06/05 RFP FY 2005/06 $40,000
07/10/06 Extension FY 2006/07 $42,000
07/16/07 Extension FY 2007/08 $47,000
06/23/08 Extension 07/01/08 – 08/31/08 $ 7,833
08/28/08 RFP
FY 2008/09
(09/01/08-06/30/09)
$51,540
(includes reimbursable costs)
6/22/09 Extension FY 2009/10
$59,373
(includes reimbursable costs)
MEETING DATE: 06.28.10
AGENDA ITEM: Approval of an Amendment to a Contract with St.
Joseph Center for the Provision of Homeless Outreach,
Supportive Service and Data Collection for the Period of
July 1, 2010 through June 30, 2011.
ATTACHMENTS
Pages
1. Scope of Services 1
SCOPE OF SERVICES
Saint Joseph Center
Homeless Outreach
• Through a field outreach team, at a minimum of four days a week, provide
outreach to no less than thirty (30) homeless persons within City’s
jurisdictional boundary in an effort to establish rapport and allow for ongoing
relationships. This represents an increase of two (2) additional outreach days
per week. Based on the number of calls regarding homeless activities from
citizens, businesses and direct contact by Code Enforcement/Park Patrol staff
recommends an increase from two (2) to four (4) days a week to better
respond to community needs.
• Continue cooperative relationships with Culver City Police, City personnel,
business owners and residents. Attend Culver City Homeless Committee
meetings on quarterly basis to update community on progress of project.
• Collect base line data on at least 75% of these homeless individuals. Data
will include identifying information (coded for confidentiality) gender and
perceived racial/ethnic information and may (when individuals are willing to
report) include age, family status, time homeless, veteran status, income
source and amount and disability(s). The team will also collect information
about a person’s medical health, mental health and substance abuse history
as well as prior hospitalizations and emergency room stays.
• Provide intervention focused case management to 10 homeless Culver City
residents who are considering the most vulnerable and/or highest utilizers of
services.
• Provide mental health and/or substance abuse assessments, treatment
referrals and ongoing support to all 10 chronically homeless vulnerable
clients.
• Assist 10 to obtain and/or maintain permanent housing.
• Provide monthly program reports that include program statistics, complaint
descriptions and summary of outreach activities.
• Provide quarterly reports to the Homeless Committee, City Council and/or
other organizations as requested by city staff.
• Provide annual reports on data collected.
|1013|