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Title:
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Informational Item Regarding the Adopted Licensing Policies and Procedures for Special Events in Media Park.
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City of Culver City, California
Agenda Item Report
Meeting Date: 04/03/12 Item Number: _A-1__
PRCS COMMISSION AGENDA ITEM:Informational ItemRegardingthe Adopted
Licensing Policies and Procedures for Special Events in Media Park.
Contact Person/Dept.: Dan Hernandez,
PRCS Director
Phone Number: (310) 253-6655
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (Email) Meetings and Agendas – Parks, Recreation and Community
Services Commission (03/30/12).
Department Approval:Dan Hernandez
(03/28/12).
City Attorney Approval: N/A
Chief Financial Officer Approval: N/A City Manager Approval: N/A
RECOMMENDATION:
Staff recommends that the Parks, Recreation and Community Services (PRCS)
Commissionreceive information regarding the Adopted Licensing Policies and
Procedures for Special Events in Media Park.
BACKGROUND:
The members of the Parks, Recreation and Community Services (PRCS)
Commission have expressed an interest in learning more about the Adopted
Licensing Policies and Procedures for Special Events in Media Park. Media Park
and the Ivy Substation are owned by and located within the City of Los Angeles,
adjacent to the City of Culver City’s (the “City”) easternmost border. The Culver City
Redevelopment Agency (the “Agency”) obtainedcontrol of Media Park and the Ivy
Substation in 1987, through a 40-year lease, which wassubsequently extended
another 10 years through 2037. On January 9, 2012, the City Council adopted a
proposed Resolution designating the City of Culver City as the Successor Agency to
the CulverCity Redevelopment Agency, which was dissolved on February 1, 2012,
pursuant to AB 1 X 26. Therefore, any Agency policies still in place are now more
appropriately referred to as City policies.
DISCUSSION:
Adopted Licensing Policies and Procedures
This Agenda Item has been prepared to give the PRCS Commission an opportunity
to receive information and ask questions regarding the Adopted Licensing Policies City of Culver City, California
Agenda Item Report
and Procedures for Special Events in Media Park. Resolution Number 2012-A008
(Attachment) was approved and adopted on December 6, 2010. Exhibit A of the
Resolution sets forth the Licensing Policies and Procedures for Special Events in
Media Park. As stated in Section 103.1 and as detailed in subsequent sections of
the attached Policy,all Media Park License Applications shall contain:
• An approved Event Permit issued by the City’s Committee on Permits and
Licenses
• $3,000 deposit
• $100 rental per day fee for non-profit applicants and $500 rental perday fee
for for-profit applicants, up to three (3) days maximum
• Event Coordination Fee
• Proof of insurance
• Proof of required government permits
• Proof of any required Sign Permits
• Map or plan of Special Event location within Media Park,highlighting any
areas proposed for exclusive use
Also enumerated in the Attachment is the following Procedure for obtaining a Media
Park License Agreement:
Step 1. Applicant files an Event Permit Application with the Secretary to
theCommittee on Permits and Licenses.
Step 2. Applicant places the request for Event Permit Application on the
meeting agenda for the Committee on Permits and Licenses.
Step 3. Applicant obtains an Event Permit from the Committee on Permits and
Licenses and satisfies all conditions therein.
Step 4. Applicant obtains insurance certificates, endorsements, and required
government permits.
Step 5. Applicant submits a Media Park License Application to the Special
Events Coordinator, including all required documentation and Map.
Step 6. Applicant and Agency execute a Media Park License Agreement,
evidencing issuance of the Media License.
Events in Media Park
Ms. Jeremy Green, Management Analyst in the Community Development
Department, coordinates Media Park Special Events for the City of Culver City.Ms.
Green has provided the Commission with the following list of events that were held City of Culver City, California
Agenda Item Report
in Media Park over the past two years. Please note that Media Park has very few
amenities: no toilets, very few lights and only two outlets for electricity. Therefore,
usually only large events find the Park attractive and/or cost effective as a venue.
o Taste of the Nation (annual)
o IndieCade Festival (annual)
o The Actors’ Gang Summer Family Theatre Series (annual 4-8 weekends in
July and/or August)
o Car Show - Use of separate parking spaces, south of Media Park (annual –
Park cannot be reserved, due to street closures)
o Chamber Business Expo (annual)
o West Coast Artists Art Show
o USC Alumni Sample Sale
o American Diabetes 5k Run/Walk and Health Fair
o Culver City 10K Run/Walk and Expo
o John Lyon’s Homegrown Festival
o A wedding ceremony
FISCAL ANALYSIS:
There is no fiscal impact associated with the discussion of this Agenda Item.
ATTACHMENT:
Resolution Number 2012-A008 Adopting Licensing Policies and Procedures for
Special Events in Media Park
MOTIONS:
That the Parks, Recreation and Community Services Commission:
Receive information regarding the Adopted Licensing Policies and Procedures
for Special Events in Media Park.
MEETING DATE: April 3, 2012
AGENDA ITEM:
Informational Item Regarding the Adopted Licensing
Policies and Procedures for Special Events in Media
Park.
ATTACHMENT
Pages
Resolution Number 2012-A008 Adopting Licensing Policies
and Procedures for Special Events in Media Park
1 - 11
ATTACHMENT
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