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Title:
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Authorization to Solicit Bids for the Underground Storage Tank Replacement Project at Fire Station No. 2.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council authorize the Public Works Department to solicit
bids for the underground storage tank (UST) replacement project at Fire Station No. 2
(P-871).
BACKGROUND:
Fire Station #2 is one of four (4) fuel dispensing sites owned and operated by the City.
All of these sites contain underground storage tanks, holding diesel and unleaded fuels
for use in City vehicles. Over the past five years, Federal, State and regional mandates
to protect underground water sources and ensure environmental compliance for non-
contamination have become increasingly more stringent, requiring upgrades and
significant modifications to current fuel components and equipment.
Beginning in April 2004, staff members from the Fire Department, Transportation
Department, and Public Works Department have held an ongoing review of these
requirements and the UST status at all City fuel sites. In order to most effectively
support the fueling needs of the Fire Department while recognizing the increased costs
to maintain these tanks underground, it was determined that both USTs at Fire Station
#2 should be removed, modifying the fueling operation at that site to one (1) above-
ground tank for diesel fuel, which would provide a fueling capability while also serving
to fuel the Fire Station’s emergency backup generator.
DISCUSSION:
Meeting Date: 09/24/07 Item Number: A-2
AGENDA ITEM: Authorization to Solicit Bids for the Underground Storage Tank
Replacement Project at Fire Station No. 2.
Contact Person/Dept.:
Eric Mirzaian, Public Works-Maint. Ops.
Jane Leonard, Transportation
Phone Number:
(310) 253-6410
(310) 253-6523
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
Master Notification List on (09/19/07)
Department Approval:
Charles D. Herbertson (9/13/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (09/18/07)
City Controller Approval:
Marlee Chang (09/16/07)
City Manager Approval:
Jerry B. Fulwood (09/19/07) City of Culver City, California
City Council Agenda Item Report
The project will consist of removing both the existing 2,000 gallon gasoline UST and the
4,000 gallon diesel UST, and replacing them with one (1) new 2,500 gallon
Aboveground Storage Tank (AST) for diesel fuel on a newly constructed concrete pad.
The proposed new AST will be smaller in capacity than the previous UST due to low
fuel usage at this site. The AST will have fuel dispensing capability and all tank
monitoring systems, alarms and components to meet State Water Board, California Air
Resources Board (CARB) and South Coast Air Quality Management District (AQMD)
regulations. The project will also consist of installing a new diesel-powered generator
to replace the existing generator located inside the fire station.
Should the City Council approve the release of the Request for Bid (RFB), the following
table includes the timeline for the project:
Task Time Frame
RFB Consideration by City Council September 24, 2007
Release of Notice Inviting Bids September 25, 2007
Deadline for Receipt of Bids October 25, 2007 at 3:00 PM
Consideration of Award of Contract November 12, 2007
FISCAL ANALYSIS:
The release of the RFB does not create a substantive fiscal impact on the City. Upon
review of the submitted RFBs, staff will include the appropriate fiscal impact of
awarding a new contract should the City Council determine to award a contract. The
adopted fiscal year 2007-08 Capital Improvement Fund includes funding earmarked for
the UST upgrade at Fire Station No. 2.
ATTACHMENTS:
Copy of the RFB
MOTION:
That the City Council:
Authorize staff to solicit bids for the underground storage tank replacement project
at Fire Station No. 2.