City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council award a construction contract to Imperial Paving
Company, Inc. as the lowest responsive and responsible bidder for the Carson
(Street) Street Improvement Project (P-860) and Proposition 1B Bond Fund Street
Improvements Project (P-903).
BACKGROUND:
The adopted Capital Improvement Program includes the Carson (Street) Street
Improvement Project and Proposition 1B Bond Fund Street Improvements Project.
The scope of work for these projects consists of the following:
Carson (Street) Street Improvement Project, P-860
The existing asphalt pavement roadway is deteriorated due to age and the existing
sidewalks, driveways, curbs, and gutters are uplifted and/or cracked due to the
existing street (Ficus) tree roots.
The first phase of the Street Improvement was completed in 2004 when new
streetlights were installed to upgrade and convert the existing streetlight system to
low voltage. The second phase of the project was completed in August 2007 when
the sewer main and sewer laterals were replaced.
Meeting Date: 07/28/08 Item Number: C-11
AGENDA ITEM: Award of a Construction Contract to Imperial Paving Company,
Inc. for the Carson (Street) Street Improvement Project P-860 and Proposition 1B
Bond Funds Street Improvements P-903
Contact Person/Dept.: Lee Torres/PW Phone Number: (310) 253-5623
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Public Notification:
Master E-Mail Notification List (07/24/08); Businesses and/or Residents within
Washington Boulevard, Carson Street and Residential Street Overlay Project limits via
First Class Postcard mailed July 14,
2008. Imperial Paving Company, Shawnan,
Excel Paving Company, All-American Paving, Alliance Streetworks, Griffith Company,
and Sully-Miller Contracting Company were also notified via first Class Postcard
mailed July 14, 2008.
Department Approval:
Charles D. Herbertson (07/17/08)
City Attorney Approval:
Carol Schwab (by H. Baker) (07/22/08)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (07/23/08)
City Manager Approval:
Jerry B. Fulwood (07/23/08) City of Culver City, California
City Council Agenda Item Report
This final phase of the project will consist of reconstructing the sidewalks, driveways,
curbs, gutters; a 2-inch grind and overlay of the street surface with new rubberized
asphalt concrete and removing and replacing the existing street trees (Ficus) with
Chinese Pistache (36-inch box).
The selection of the replacement street tree followed consultation with the residents
of Carson Street. As a result of this process, on January 28, 2008, the City Council
approved the amendment of the Street Tree Master Plan to change the designated
street tree from Australian Willow to Chinese Pistache.
Proposition 1B Bond Fund Street Improvements Project, P-903
Based on the City’s Pavement Management Master Plan staff has reviewed and
prioritized the following residential streets for pavement resurfacing:
1. Westwood Blvd between Dodson Way and Cota Street
2. Cota Street between Ocean Drive and Rhoda Way
3. Garfield Avenue between Huntley Avenue and Cul De Sac
4. Braddock Drive between Overland Avenue and Harter Avenue
5. Drakewood Avenue (lower) between Northgate Street and Kelmore Street
6. Kelmore Street between Overland Avenue and Drakewood Avenue (lower)
The scope of work consists of the removal and the replacement of failed pavement
and grinding of 2-inches of the existing asphalt concrete pavement surface and
paving of 2-inches of new rubberized asphalt concrete pavement surface.
DISCUSSION:
On June 19, 2008, the Deputy City Clerk publicly opened bids. There were seven
(7) contractors that responded with the following total base bid amounts for Carson
Street Improvement Project (P-860) and Proposition 1B Bond Fund Street
Improvements Project (P-903):
CONTRACTOR TOTAL BASE
BID AMOUNTS
1 Imperial Paving Company Inc. , Santa Fe Springs, CA $635,713.00
2 Sully-Miller Contracting Company, Anaheim, CA $640,375.00
3 All American Asphalt, Corona, CA $674,000.00
4 Griffith Company, Santa Fe Springs, CA $696,126.60
5 Alliance Streetworks Inc., Anaheim, CA $703,443.65 City of Culver City, California
City Council Agenda Item Report
6 Excel Paving, Long Beach, CA $720,936.00
7 Shawnan, Downey, CA $973,663.20
In accordance with the contract specifications, the contract award is based on the
total base bid amount. Staff reviewed the lowest (total base bid amount) bidder’s
bid proposal from Imperial Paving Company, Inc. and found the bid documents
complete. The bonding information, contractor’s license, and worker’s
compensation insurance were reviewed and determined to meet City requirements.
Imperial Paving, Inc. has completed several similar projects for other municipal
agencies, such as the cities of Palm Springs, Huntington Park, Orange, and San
Fernando. City representatives indicated to staff that Imperial Paving performed in a
professional manner and highly recommended them for future projects. Based on
the careful review of Imperial Paving Inc.’s bid documents and reference checks,
staff is recommending awarding the construction contract to Imperial Paving, Inc.
Imperial Paving, Inc also submitted an additive alternate bid for Washington
Boulevard Pavement Repair Project in the amount of $287,309. Staff decided not to
recommend the Washington Boulevard Pavement Repair Project as part of the
award at this time because the proposed construction is being re-evaluated to
minimize the impact to residents, businesses, and schools in the area. Staff has
determined that this project will be most successfully accomplished with nighttime
construction. Therefore, this project will be re-bid as a separate project with the
requirement for nighttime construction with detours while maintaining traffic in both
directions on Washington Boulevard during the day and minimizing parking impacts
to the extent possible.
Construction Management/Inspection & Geotechnical Services
The construction management will be performed by Engineering Division staff for all
three projects. The consultant firm to assist staff with construction inspection
services will be selected from a pre-approved list approved by City Council on July
23, 2007 through an informal RFP process. The cost for construction inspection
services is estimated to be $75,000.
The geotechnical construction services on the project for compaction testing and
observation will also be selected from a pre-approved list approved by City Council
on January 10, 2005 through an informal RFP process. The cost for geotechnical
construction services is estimated at $35,000.
City of Culver City, California
City Council Agenda Item Report
Public Notification
Culver City Unified School District, Culver City Home Owners Association, and all
residents and business owners affected by the proposed projects were mailed a
notification postcard regarding this meeting on July 28, 2008. The postcard is
attached for your reference.
Tentative Project Schedule
Per the requirements in the project specifications, the Proposition 1B Bond Fund
Street Improvements Project is tentatively scheduled for construction in mid-August
and to be completed by the end of August. The Carson (Street) Street Improvement
Project is tentatively scheduled for construction in mid-September per the request of
the Carson Street residents and to be completed by late November.
FISCAL ANALYSIS:
Current Project Budget
There are sufficient funds included in the Capital Improvement Project budget. The
inspection and geotechnical services will be provided through contracts already
approved by the City Council. The breakdown of the funds for the Capital
Improvement Budget for the Combined Street Improvement Project is as follows:
Funding Source Business Unit Amount
Prop 1B 42300903 $656,112.00
Special Gas Tax 41800860 $164,000.00
Total Project Budget
$820,112.00
Estimated Proposed Project Expense
AMOUNT
Carson Street Improvement Project, P- 860 and
Proposition 1B Bond Fund Street Improvements, P-903
$635,713.00
Inspection (12%) $75,000.00
Geotechnical Services (5%) $35,000.00
Contingency (10%) $74,399.00
Total Estimated Project Cost $820,112.00
City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS:
1. Location Maps
2. Public Notification Postcard
MOTION:
That the City Council:
1) Award a construction contract to Imperial Paving Company, Inc. for the Carson
(Street) Street Improvement Project (P-860) and Proposition 1B Bond Funds
Street Improvement Project (P-903), based on its bid amount of $635,713;
2) Authorize the Public Works Director/City Engineer to approve change orders, if
necessary, for an amount not-to-exceed $74,399, and
3) Authorize the City Attorney to review/prepare the necessary documents; and,
4) Authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: 7/28108
AGENDA ITEM: Consideration to Award a Construction Contract to Imperial
Paving Company, Inc. for the Carson (Street) Street
Improvement Project P-860 and Proposition 1B Bond Funds
Street Improvements P-903
ATTACHMENTS
Page|109| Location Map 1-6|109| Postcard Notification 7Carson Street Improvement Project - Ince Blvd to Higuera StreetResidential Overlay Project
Drakewood Avenue (lower) to Kelmore Street
and
Kelmore Street from Drakewood Avenue (lower) to Ranch RoadResidential Overlay Project
Garfield Avenue from Huntley Ave to Cul de Sac
cpResidential Overlay Project
Westwood Blvd from Dobson Way to Cota Street5n
Aka|1010|0 A _
llit aii
4k
-4.
Residential Overlay Project - Cota Street from Ocean Drive to Rhoda WayatettelZ, CITY
PUBLIC WORKS DEPARTMENT
NOTIFICATION OF IMPORTANT
AGENDA ITEM AT A FUTURE
COUNCIL MEETING
The City Council will consider the
following agenda item at their meeting of:
July 28, 2008
(Re-scheduled from July 14th Council Meeting)
Time 7:00 pm
Consideration to Award a Construction
Contract to Imperial Paving for
Carson (Street) Improvement Project
and Residential Overlay Project
For more information contact:
Lee Tones
Associate Engineer
310-253=5623 Location
Mike Ballcman Council Chambers
9770 Culver Boulevard
Culver City, CA 90232
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PUBLIC WORKS DEPARTMENT
CITY OF CULVER CITY
PO Box 507
9770 CULVER BOULEVARD
CULVER CITY CA 90232-0507
NOTIFICATION OF IMPORTANT CITY COUNCIL AGENDA ITEM:
Consideration to Award a Construction Contract to
Imperial Paving for Carson (Street) Improvement Project
and Residential Overlay Project