City of Culver City, California
Agenda Item Report
Meeting Date: 12/10/12 Item Number: C-3
CITY COUNCIL AGENDA ITEM: Adoption of a Youth Employment Plan Pursuant to
Los Angeles County Proposition A Grant Requirements for Bill Botts Field
Improvements (PZ-639), a Completed Project.
Contact Person/Dept.: Dan Hernandez,
PRCS Director
Phone Number: (310) 253-6655
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (Email) Meetings and Agendas – City Council (12/07/12).
Department Approval:
Dan Hernandez (11/29/12)
City Attorney Approval:
Carol Schwab (by H. Baker) (12/06/12)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (12/06/12)
City Manager Approval:
John M. Nachbar (12/07/12)
RECOMMENDATION:
Staff recommends the City Council adopt a Youth Employment Plan (Attachment 1)
pursuant to Los Angeles County Proposition A grant requirements for Bill Botts Field
Improvements (PZ-639), a completed Project.
BACKGROUND:
Proposition A Youth Employment Requirements
The people of the County of Los Angeles enacted the Safe Neighborhood Parks
Proposition of 1992 (Proposition A) on November 3, 1992 and the Safe
Neighborhood Parks Proposition of 1996 (Proposition A) on November 5, 1996. The
Propositions provide funds to public agencies and nonprofit organizations in the
County for the purposes of acquiring and/or developing facilities and open space for
public recreation. The Los Angeles County Regional Park and Open Space District
(the “District”), which was created by the 1992 Proposition, administers these funds.
A special emphasis on employing at-risk youth in park improvement projects was
included in both the 1992 and 1996 Propositions. To meet the requirements of the
District’s Youth Employment Policy, the grantee must adopt a Youth Employment
Plan (YEP) at a duly noticed public meeting for each District-funded project prior to
the reimbursement of development costs. To be eligible for employment under a
YEP, youth must meet the Regional Park and Open Space District’s definition of at-
risk youth. Eligible youth may be hired individually through community outreach or City of Culver City, California
Agenda Item Report
may be contracted through agencies and organizations that specialize in providing
employment and training opportunities for youth participants.
The City’s Proposition A Youth Employment Obligations
Under the Propositions, there are two types of obligations relating to the employment
of at-risk youth, (1) the Youth Employment Goal, which is based on the City’s 1992
and 1996 allocations, and (2) Project-Specific Youth Employment Plans, which must
be adopted for projects funded by the District’s “Excess” and/or “Cities” funds. For
the Youth Employment Goal (YEG), Grantee’s had the option of basing the amount
of their obligation for the employment of at-risk youth on one of the following
formulas:
a) An amount equal to ten percent (10%) of the Grantee’s total development Project
funding allocations from the 1992 and 1996 Propositions; or,
b) An amount equal to fifty percent (50%) of the Grantee’s total Maintenance and
Servicing funding allocations.
The calculation based on Option A equaled the lower cost to the City at
$227,804.70. On February 23, 1998 the City Council adopted the Culver City Youth
Employment Mentoring Program as a means of meeting the City’s YEG. The Youth
Mentoring Program is an ongoing program funded by the General Fund that may be
phased out once the City’s YEG is met. The City also pays down its YEG using
expenditures from project-specific Youth Employment Plans (YEP’s), as reflected in
the tables below:
Culver City Youth Employment Goal Credits*
Youth Mentoring Program (YMP) funded by the General Fund
9,197.10 Fiscal Year 1999-2000
10,672.00 Fiscal Year 2000-2001
10,280.00 Fiscal Year 2001-2002
10,687.00 Fiscal Year 2002-2003
9,366.51 Fiscal Year 2003-2004
8,298.91 Fiscal Year 2004-2005
9,299.14 Fiscal Year 2005-2006
7,611.37 Fiscal Year 2006-2007
8,359.81 Fiscal Year 2007-2008
9,949.22 Fiscal Year 2008-2009
7,801.74 Fiscal Year 2009-2010
13,516.88 Fiscal Year 2010-2011
10,324.89 Fiscal Year 2011-2012
9,463.82 Fiscal Year 2012-2013
$134,828.39 YMP Total Credits
City of Culver City, California
Agenda Item Report
Culver City Youth Employment Goal Credits*
Alternate Site YEP funded by the City's Quimby (419) Funds
$960.00 El Marino Park Playground
for Skate Park Fence Grant
Project-Specific Youth Employment Plans funded by Grants
44,589.34 Senior Center Construction
1,888.00 Culver West Alexander Park
360.00 Dog Park - Phase II
640.00 Veterans' Park Playground
3,754.00 Culver City Park Playground
$51,231.34 YEP Total Credits
$227,804.70 Youth Employment Goal
($187,019.73) Credits as of Dec. 2012 (from above)
$40,784.97 YEG Obligation Remaining
* Expenditures for wages only are eligible as Youth Employment Goal credits; benefit
costs and other types of overhead do not apply. Once applied, credits “release” funds
in the City’s Proposition A Maintenance and Servicing Account which can then be used
to reimburse the City’s maintenance costs for Proposition A-funded projects.
Currently, the City uses these funds to pay for eligible expenses incurred at the Senior
Center and the Dog Park.
Bill Botts Field Improvements
On April 13, 2009, the City Council adopted a Resolution approving grant
applications for Los Angeles County Proposition A Funds for the “Wish-List”
Projects: Veterans’ Memorial Park Playground (PZ-924; $61,192) and Bill Botts
Field Improvements (PZ-639; $82,078) and approved budget amendments to
appropriate the funding for these projects upon receipt of the fully executed grant
agreements. In July 2009, the City of Culver City received a fully executed
Proposition A Project Agreement for both projects. A Youth Employment Plan for
the Veterans’ Memorial Playground was adopted by the City Council on May 3,
2010. However, no suitable work for At-Risk Youth was identified for Bill Botts Field
Improvements, since the Project entailed the use of heavy equipment to level the
fields and irrigation improvements that required qualified professionals.
DISCUSSION:
Since it was determined that the Bill Botts Field Improvements Project site was not
well-suited to the employment of youth, staff has been working to identify an
alternate site for youth employment to fulfill the City’s obligation for this grant. It is to
the City’s advantage to pay youth employment costs using grant funds or Quimby City of Culver City, California
Agenda Item Report
funds. Unfortunately, these types of opportunities have not arisen. However,
recently the Parks Division hired and At-Risk Youth worker as a part-time Park
Maintenance worker to utilize Proposition A Youth Employment Services (YES)
grant funds that had been awarded to the City. The assistance was much needed
and welcomed by the Parks Division, and the youth worker has been doing an
excellent job. The YES grant is approximately $4,800, and it is stipulated in the
grant agreement that these funds cannot be applied toward the City’s Youth
Employment Goal. Staff is recommending that after these grant funds are used, the
City retain this worker (or hire another eligible At-Risk Youth worker should the
current employee separate from the City) using salary savings from a Maintenance
Worker II / Regular Part-Time position in the Parks Division that was vacant for
approximately two months, and that this use of City funds be adopted as the Youth
Employment Plan for Bill Botts Field Improvements.
FISCAL ANALYSIS:
The Parks Division has approximately $10,000 in salary savings in Regular Salaries
(Account Number 10130300.411100). Staff is requesting that these funds be
transferred into Part-Time Salaries (Account Number 10130300.411200) and be
used to employ an At-Risk Youth Worker for an amount not-to-exceed $10,000. As
currently structured, the hourly rate for the Temporary Maintenance Worker is
$12.025 with associated benefit costs to the City of approximately 12%. Therefore,
only approximately 88% of the expenditure will qualify as Youth Employment Goal
credits.
ATTACHMENT:
1. Youth Employment Plan for Bill Botts Field Improvements
MOTION:
That the City Council:
Adopt a Youth Employment Plan pursuant to Los Angeles County Proposition A
grant requirements for Bill Botts Field Improvements (PZ-639), a completed
Project.
MEETING DATE: December 10, 2012
AGENDA ITEM: Adoption of a Youth Employment Plan Pursuant to Los
Angeles County Proposition A Grant Requirements for
Bill Botts Field Improvements (a.k.a. the Little League
Field Leveling Project; PZ-639), a Completed Project.
ATTACHMENT
Page
Youth Employment Plan for Bill Botts Field Improvements 1
Page 1 of 1
YOUTH EMPLOYMENT PLAN
Bill Botts Field Improvements
In order to comply with the Regional Park and Open Space District’s Youth
Employment Policy, the City of Culver City adopts the following Youth Employment
Plan for this District-funded project:
Background: Los Angeles County voters passed Proposition A in 1992 and again in 1996.
These Propositions created the Los Angeles County Regional Park and Open Space District
(the “District”) and provide funds to public agencies and nonprofit organizations in the County
for the purposes of acquiring and/or developing facilities and open space for public
recreation. A special emphasis on employing youth in park improvement projects was
included in both the 1992 and 1996 Propositions.
In July 2009, the City of Culver City received a fully executed Proposition A Project
Agreement for Cities Excess Funds for Bill Botts Field Improvements, Grant Number 58C6-
09-2217. The Project rehabilitated existing sports fields through leveling the turf, upgrading
the irrigation systems and other related improvements.
Tasks That May Be Performed By At-Risk Youth: No suitable work for At-Risk Youth was
identified for Bill Botts Field Improvements, since the Project entailed the use of heavy
equipment to level the fields and irrigation improvements that required qualified professionals.
The Project has since been completed and the City has identified an alternate method of
employing youth to comply with the District’s Youth Employment Policy.
At-Risk Youth will be employed as a Temporary Parks Maintenance Worker with the
following job duties:
? Performs basic parks grounds maintenance duties such as sweeping, blowing,
light trimming, raking and weeding.
? Cleans and maintains park picnic and play areas and stocks restrooms.
? Operates a variety of equipment and hand tools such as pole pruners, cultivators,
hoes, leaf blowers, hedge trimmers and push mowers.
Estimated Cost of Youth Employment: Not to exceed $10,000; the hourly wage is $12.025
with associated salary costs to the City of approximately 12%.
Method of Youth Employment: Eligible youth will be identified through community outreach
in conformance with the Los Angeles County Regional Park and Open Space District’s
definition of “at-risk youth.”
Youth Employment Goal (YEG): The City’s Youth Employment Goal is $227,804.70 or
10% of the City’s total Development Project Allocation. All expenditures related to the wages
of at-risk youth employed pursuant to this Youth Employment Plan will be reported to the
District to be applied as credit toward meeting Culver City’s YEG. The City has been
consistently applying credits throughout the years to meet our Youth Employment Goal
through the Culver City Youth Mentoring Program and Project-Specific Youth Employment
Plans such as this.
ATTACHMENT