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(1) Dissolution of the Ad Hoc 2016 Culver City Performing Arts Grant Program Subcommittee; (2) Creation of the Ad Hoc 2017 Culver City Performing Arts Grants Program Subcommittee; and (3) Assignment of Commissioners to Ad Hoc and Standing Subcommittees for Fiscal Year 2016-2017.
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Contact Person/Dept: B. Christine Byers / City Manager’s Office
Phone Number: (310) 253-6003
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: Meetings and Agendas - Cultural Affairs Commission (07/15/16)
Department Approval: Serena Wright-Black, Director of Administrative Services (07/15/16)
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RECOMMENDATION
Staff recommends that the Cultural Affairs Commission (CAC) (1) dissolve the Ad Hoc 2016 Culver City Performing Arts Grant Program Subcommittee; (2) create the Ad Hoc 2017 Culver City Performing Arts Grants Program Subcommittee; and (3) assign Commissioners to Ad Hoc and Standing Subcommittees for Fiscal Year 2016-2017.
BACKGROUND/DISCUSSION:
At its first regular meeting in July of each year, the Cultural Affairs Commission reviews its subcommittees in light of the City Council adopted budget and work program for Cultural Affairs for the coming year, and two Commissioners are assigned to two or more of the CAC’s subcommittees.
Subcommittee meetings are held on an as-needed basis, with some subcommittees meeting monthly and others once or twice within a twelve month period. In general, “ad hoc” subcommittees serve only a limited or single purpose, are not perpetual, and are dissolved when their specific task is completed. Ad hoc subcommittees do not constitute a “legislative body” and are not subject to the Brown Act. “Standing” subcommittees (e.g., the Public Art Subcommittee) have a continuing subject matter jurisdiction, are considered to be a “legislative body,” and are subject to the Brown Act. These subcommittee meetings must be noticed and open to the public.
For FY 2015-2016, the CAC had the following ad hoc and standing subcommittees:
Ad Hoc:
• 2016 Culver City Performing Arts Grant Program (Klein/Williams)
• Culver City Creative Economy Report (Cherry/Dickter)
• Historic Preservation Ordinance and Program Update (Dickter/Small)
• Artist Laureate (Small/Williams)
Standing:
• Public Art (Small/Williams)
Proposed Action 1 - Dissolution of Ad Hoc Subcommittees
The 2016 Culver City Performing Arts Grant Program Subcommittee has completed its work and the Commission should now dissolve the subcommittee. The other three ad hoc subcommittees have not completed their work but are expected to do so either within the next few months or by June 2017. Those subcommittees should not be dissolved at this time.
Proposed Action 2 - Creation of Ad Hoc Subcommittees
For the upcoming year, staff recommends the CAC create the following subcommittee:
• 2017 Culver City Performing Arts Grant Program Subcommittee
Proposed Action 3 - Appointments to Subcommittees
Should the CAC so desire, it may appoint new or reappoint existing members to its ad hoc and standing subcommittees.
FISCAL ANALYSIS:
Creation of subcommittees can involve the allocation of staff time (especially standing subcommittees).
ATTACHMENTS:
None.
MOTION:
That the Cultural Affairs Commission:
1. Dissolve the Ad Hoc 2016 Culver City Performing Arts Grant Program Subcommittee;
2. Create an Ad Hoc Subcommittee with the following limited scope: 2017 Culver City Performing Arts Grant Program; and,
3. Make subcommittee assignments for Fiscal Year 2016-2017:
Subcommittee Commissioners
AD HOC:
2017 Culver City Performing Arts Grant ______ /______
Program
Culver City Creative Economy Report ______ /______
Historic Preservation Ordinance and ______ /______
Program Update
Artist Laureate ______ /______
STANDING:
Public Art ______ /______