City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council and Culver City Redevelopment Agency
(“Agency”) award a tri-party contract to Marcor Remediation, Inc. (“Marcor”), for the
building and site demolition of the Baldwin Motel property located at 12823
Washington Boulevard.
BACKGROUND:
On March 2, 2005, the Agency acquired the Baldwin Motel (15 rooms and a
manager’s unit) in an “as-is” condition. The site is one of four properties on the
Baldwin Motel block (i.e. the 12800 block of Washington Boulevard, between Meier
Street and Moore Street). The Agency seeks to eliminate blight in the area by
redeveloping the 12800 block with new uses. To date, the Agency has completed
acquisition of two of the four properties needed for the proposed project, is in
escrow on the third, and is in the process of acquiring the final property. Urban
Equity Partners proposes to construct 12 live/work plus 12 loft housing units on the
site (the “Proposed Project”).
Removal of all building and site improvements on the 12800 block is required to
make way for the proposed project. Demolition of the block is scheduled to occur
in separate phases beginning with the Baldwin Motel site. On July 17, 2005, the
Meeting Date: 10/24/05 Item Number: J-1
AGENDA ITEM: Joint City Council/Redevelopment Agency Consideration to
Award a Tri-Party Contract to Marcor Remediation, Inc., for the Building and Site
Demolition of the Baldwin Motel Property Located at 12823 Washington
Boulevard.
Contact Person/Dept.: Kriss Casanova
(CDD/Redev.) / Andy O’Connell (PW)
Phone Number: (310) 253-5769 /
(310) 253-5606
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
All owners and occupants in Culver City and all owners in Los Angeles within 300
feet of the site were notified by mail on October 11, 2005. Notices to all occupants
in Los Angeles within 300 feet of the site were hand delivered on October 11, 2005.
All bidders were notified by mail on October 11, 2005. Master Notification List on
October 19, 2005.
Department Approval:
Susan Evans 10/12/05/ Charles Herbertson
10/13/05
CAO Approval:
Jerry Fulwood 10/18/05
City Controller Approval:
Marlee Chang 10/18/05City of Culver City, California
City Council Agenda Item Report
Baldwin Motel was vacated and precautions were taken to discourage trespassers
from entering onto the site. A fence was placed around the property and the
windows were boarded. The site exhibits a significant amount of physical
deterioration. While the Agency is acquiring the remaining property on the 12800
block, the concurrent demolition of the Baldwin Motel site will alleviate the visible
blight of the vacant building, reduce the need for security measures on the site and
act as a catalyst for construction of the proposed project.
DISCUSSION:
A prior survey of certain building components of the Baldwin Motel by Smith-Emery
GeoServices revealed the trace presence of asbestos. It is necessary that prior to
or concurrent with the demolition of the building, the asbestos be abated by a
qualified firm. A project scope for asbestos remediation was developed by Smith-
Emery GeoServices and Executive Environmental Services Corporation.
Pursuant to Article XIII, Section 1304, in the City Charter, demolition type projects
may be exempted from a formal bidding process. An informal bid process was
used in order to expeditiously proceed with eliminating the blighting influence of a
vacant motel and to eliminate the attendant attractive nuisance and security
problems while obtaining a competitive price for the work.
The Public Works Department prepared a letter soliciting proposals incorporating a
Demolition Plan and the Asbestos Inspection Report. The letter called for the
demolition of the building and site improvements, with abatement and remediation
of hazardous materials scheduled to occur concurrently with the demolition.
On September 19, 2005, the Public Works Department solicited proposals from
four qualified firms, and received responses from three. The results are as follows:
Name of Firm Cost Proposal
1. Marcor Remediation, Inc. of
Cerritos, California
$60,996 (Includes 2% for bonds.)
2. TEG/LVI Environmental, Inc. of
Santa Fe Springs, California
$76,600
3. K.G. Mullen, Inc. of Culver
City, California
$122,400 (Includes 2% for bonds.)City of Culver City, California
City Council Agenda Item Report
Staff reviewed the three proposals submitted and found Marcor’s proposal to be
responsive and complete. Staff contacted other municipalities about Marcor and
found that they have successfully and satisfactory completed demolition work and
hazardous material abatement. Staff recommends awarding the contract to
Marcor as the lowest and most responsive cost proposal and also recommends
that staff have authorization to approve change orders for unforeseen conditions
not to exceed an additional $15,000. Unforeseen conditions are common when
demolishing structures because subsurface infrastructure and conditions are
difficult to identify.
The work is expected to commence within ten days of contract award and be
completed within approximately 15 working days. Construction management will
be performed by the Public Works Department and Smith-Emery GeoServices will
monitor the abatement process under an existing contract.
FISCAL ANALYSIS:
The cost of a contract with the proposed bidder is $60,996. Currently, the Agency
has $22,000 available in account number 55392630.710150 (Baldwin Motel Block
– Demolition of Structures). This amount will be supplemented with a transfer of
$54,000 from account number 55392630.610500 (Baldwin Motel Block –
Relocation Services). Relocation expenses are coming in under budget, so some
of the funds can be reallocated.
ATTACHMENTS:
1) Letter Soliciting Proposals for Demolition
2) Demolition Plan of the Baldwin Motel Property
3) Proposal from Marcor
4) Photographs of the existing conditions at the Baldwin Motel Property
MOTION:
That the City Council:
1) Award a tri-party contract to Marcor in the amount of $60,996 for the
demolition and cleanup of the building and site improvements at 12823
Washington Boulevard;City of Culver City, California
City Council Agenda Item Report
2) Authorize the Public Works Director/City Engineer to negotiate any change
orders at a total not-to-exceed amount of $15,000; and
3) Direct the City Attorney to prepare the necessary documents and authorize
the Chief Administrative Officer to execute the documents.
That the Culver City Redevelopment Agency:
1) Authorize the Assistant Executive Director to execute a tri-party contract
with Marcor; and
2) Authorize payments to the contractor pursuant to the agreement plus any
change orders approved by the Public Works Director/City Engineer not to
exceed $15,000.
MEETING DATE 10/24/05
AGENDA ITEM Joint City Council/Redevelopment Agency Consideration to
Award a Tn-Party Contract to Marcor Remediation, Inc, for the Building and
Site Demolition of the Baldwin Motel Property Located at 12823 Washington
Boulevard
ATTACHMENTS
Pages|109| Letter Soliciting Proposals for Demolition 1|109| Demolition Plan of the Baldwin Motel Property 2|109| Proposal from Marcor 3-6|109| Photographs of the existing conditions at the 7-13
Baldwin Motel PropertyPUBLIC WORKS DEPARTMENT
9770 CULVER BOULEVARD CULVER CITY CALIFORNIA 90232 0507
(310) 253 5635 FAX (310) 253 5626
io
CHARLES D HERBERTSON
Public Works Director
and City Engineer
September 19 2005
REQUEST FOR PROPOSAL (RFP)
DEMOLITION OF THE BALDWIN MOTEL
12823 WASHINGTON BOULEVARD
CULVER CITY, CA
The City of Culver City is seeking the services of a qualified contractor for the demolition
of the Baldwin Motel, located at 12823 Washington Boulevard Attached is a Demolition
plan and an Asbestos Inspection Report to be included as part of this proposal
The successful bidder shall have the following insurance and licenses
• Liability insurance with a $1 000 000 coverage for single incidents and
$2,000,000 aggregate This policy will name the City of Culver City as
additionally insured
• Workmen's Compensation Insurance
• A Culver City Business License
• The contractor shall be asbestos certified by the State of California
Please submit one copy of the proposal and proposed fee by 3 00 pm, October 3, 2005
to the address shown below
Andy 0 Connell Senior Civil Engineer
City of Culver City
Public Works Department/Engineering Division
City Hall-2 nd Floor
9770 Culver Boulevard
Culver City CA 90232
If you have any questions regarding the project please call me at (310) 253-5606 or at
(310) 344-2020 (cell)
Sincerely
Andy 0 Connell
Senior Civil Engineer
Culver City Employees take pride in effectively providing the highest levels of service to enrich the quality of life for the community by building on our
tradition of more than seventy five years of public service by our present commitment and by our dedication to meet the challenges of the future
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12823 Washington Blvd Demolition HanMARCOR Remechanon, Inc
16027 Carmenita Road
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1-310 253 5626
Mr Andy 0 Connell
Culver City Public Works
9770 Culver Boulevard
Culver City CA 90232
RE Abatement and Demoilition Proposal
Demolition of Baldwin Motel
12823 Washington Boulevard
Culver City
MARCOR Proposal # 105-824
Dear Mr 0 Connell
MARCOR Remediation Inc (MARCOR) is pleased to present our proposal for selective Abatement and Demoilition
at the above referenced location Our proposal has been prepared in accordance with the Job walk of 4/4/05 Culver
City Public Works MARCOR s proposal is based upon the information provided
SCOPE OF WORK
The Scope of Work includes
Removal and proper disposal of the following materials 1) 650 sq ft of roof mastic 2 ) 200 sq
ft 9x9 tile and mastic in room 101 3 ) 60 sg ft of Brown Linoleum and mastic in room 109
4) Transite pipe at roof 15 hn Ft 5) 110 sq ft 9x9 c le only in room 108 C 1 145 q ft Tile
only in room 104 7) 220 sq ft tile only in room 105 8 ) 605 sq ft tile only in Apart A 9)
290 sq ft of tile only in Apart B 10 ) 400 sq ft linoleum in units C & D hitchens and baths
11) 80 lin ft window putty 12 ) 50 sq ft pentration mastic on roof 13 ) 4500 sq ft of exterior
stucco which contains less than 1% asbestos Additional testing will need to be conducted to
determine the method of disposal This bid is to remove and dispose of the exterior stucco as
non hazardous construction debris AT the completion of the removal process MARCOR
remove all site improvements per the plans and specifications
MOBILIZATION PROCEDURES
Mobilization
Mobilization will commence upon receipt of acceptance to this proposal or issuance of Notice to Proceed
Agency Notification
The regulatory notification includes submission of properly executed notification forms and fees to applicable
agencies Typically 10 working days notification is required
ASBESTOS LEAD MOLD PCBs TANKS HAZWASTE COATINGS SOIL GROUNDWATER DECOMMISSIONING DEMO DISASTERS
3111111CUMI N:
EN VIR ON MENTAL
Staqinq of Supplies and Waste Dumpster
Supplies will be staged in a neat and orderly manner and will be coordinated with the designated Owner s
Representative Dumpster will be located as close as possible to the designated waste egress and coordinated with
the Owners Representative
SCHEDULE
Work will proceed 10 working days following submission of notification to regulatory agencies Work will be
substantially complete within approximately 15 working days A detailed schedule showing task sequence and
critical dates will be submitted upon request
HEALTH AND SAFETY
MARCOR employs a full time Director of Health and Safety who is responsible for developing implementing and
enforcing our quality assurance program
GOVERNING REGULATIONS
All work performed by MARCOR Remediaton Inc will be in accordance with written procedures and all applicable
laws rules and regulations In conducting our research we have collaborated with governmental regulatory
agencies including The U S Environmental Protection Agency (USEPA) the U S Occupational Safety and Health
Administration (OSHA) the State of California Department of Health Services (DOHS) the California Department of
Industrial Relations Division of Occupational Safety and Health (Cal/OSHA) and the National Institute of
Occupational Safety and Health (NIOSH) Our work procedures are planned documented and performed in
compliance with the following regulations and specifications
C d IF decal R gul t (CFR) P bl t
29 CFR 1910 134 R sprat ry P ot t n
29 CFR 1910 145 Sp tfi 9 f A d tP nt S gns nd T g
29 CFR 1910 1001 Asb t
40 CFR 61 S bp rt A G ral P
40 CFR 61 Subp rt 8 N t I Eml St d d I H za d Al Polut nt (NESHAP)
C If m C d of R gul b (CCR)
1-ti 8
8 CCR 341 6 t 34115
8 CCR 1529
Arr Nh I t tut AN OP bI t
ZP 279 Fund or tIG or th C g d Op rat f L I Extra t Spot or
ZP 280 PractI f R port ry Pr t ct
Arn S ty for T t g dMt I (ASTM)
Nt I t tut f 0 up t is f ty d H tth (NIOSH) 77 173
0 cup t I Ey4) or S mpl g Strat gy M I
S uth C t Su 0 My M gm tD st ct (SCACIMD) R I 1403
INSURANCE AND BONDING
MARCOR carries standard General Liability Insurance in the amount of $1 million per occurrence/$1 million
aggregate with AIG Insurance Company Best Rated A+15 and a $10 million dollar Umbrella with Steadfast
Insurance Company Best Rated A+15 MARCOR is capable of raising the Umbrella Policy to a $20 million limit if
required (at additional cost) Bonds are provided at owner s account by Reliance Insurance Company of the State of
Pennsylvania Best Rated A++15
4MIK; r ON ME%10).
TERMS AND CONDITIONS
Inclusions
*All eqipment scaffold cranes required to complete the scope of work
*All salvage is the property of MARCOR Remediation
* Notifications/fees to SCAQMD and Cal/OSHA
*All misc concrete slabs and footings to 3 0 beleow grade
* Mutually agreeable contract terms including MARCOR s Standard Proposal/Agreement Form
* Pricing valid for 60 days
Exclusions
The following is specifically excluded from this work
*Any Hazardous Materials
* Removal of any other hazardous material except as noted in scope of work
*Replacement of any materials removed unless specified in the Scope of Work
*This proposal exlcudes work on public property
*This proposal excludes demolition of items beyond three ( 3 ) foot below existing grade
except as noted above
* Minor damages to surfaces caused by installation of containment or removal procedures
*Adherence to Specifications/Procedures submitted to MARCOR after proposal submission
* Costs or conditions caused by delays by others beyond MARCOR s control
* Layout excavation backfill and compaction except as noted above
* Unknown items below ground
* Performance and/or Payment Bonds Add 2% to pricing if Bonds are required
Side Walk Canopy City to coordinate and close sidewalk during demolition
Owner/Agent Responsibilities
The Owner/agent is responsible for providing the following
*Water power (including assistance to hook up temporary power)
* Staging areas for equipment and dumpsters (dock access)
*24 hour access to the work area
* Site security
* Parking for work force (free of charge)
* Designate those Items to be left or saved prior to MARCOR mobilization
identification or underground utilities to be protected io place
" Coordination of Utilities shut off and Disconnect
5Respectfully Submitted
MARCOR Remediation Inc
Ronald Rotzien
Project Mana r
111111F474JMI
TERMS OF PAYMENT
Payment will be progressive net 30 days upon substantial completion Substantial completion is defined as
complete visual removal of asbestos materials and achievement air clearance
PRICING
Per the Scope of Work as specified herein (price valid for 60 days) $38 500 00 /LS
Per Abatement Survey $21 300 00
Total for all Work $59 800 00
Demolition
Abatement
Thank you for this opportunity to submit a proposal for this project If you have any questions or require any
additional information please do not hesitate to contact me at 562 921 2733
ACCEPTANCE
Agreed to this
(Signature)
(Date)
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