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CC - Approval of (1) a Purchase Order to Southwest Lift & Equipment, Inc. for the Purchase of Two Heavy-Duty Vehicle Lifts in an Amount Not-To-Exceed $304,150, and (2) an Agreement with AP Construction in an Aggregate Amount Not-To-Exceed $310,000 ($292,000 Base Amount and $18,000 Contingency Authority) for Related Installation Services.
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Meeting Date: February 27, 2017
Contact Person/Dept: Paul Condran/Transportation Department
Phone Number: (310) 253-6520
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (03/02/17);
Department Approval: Art Ida, Transportation Director (02/16/17)
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RECOMMENDATION
Staff recommends the City Council approve (1) a purchase order to Southwest Lift & Equipment, Inc. for the purchase of two heavy-duty vehicle lifts in an amount not-to-exceed $304,150, and (2) an agreement with AP Construction in an aggregate amount not-to-exceed $310,000 ($292,000 base amount and $18,000 contingency authority) for related installation services.
BACKGROUND/DISCUSSION
The Equipment Maintenance and Fleet Services Division utilizes seven (7) hydraulic vehicle lifts for equipment maintenance purposes. These lifts are installed below ground and employ one or more hydraulic pistons depending on the type of vehicle and how much weight is to be lifted. Light-duty lifts use one or two posts while heavy-duty in-ground lifts feature three posts. Originally installed when the Transportation Facility was constructed in 1997, the facility’s two (2) three post lifts have reached the end of their useful lives and must be replaced. The scope of work to be performed provides for the purchase and installation of and concrete repair associated with the replacement of two vehicle lifts.
The City’s hydraulic lifts are vital to the daily operations of the Fleet Services and Equipment Maintenance Division, and the purchase and installation of two heavy-duty vehicle lifts is required to provide uninterrupted maintenance services for a variety of City vehicles. Staff has determined that Diamond Lifts, manufactured by Stertil-Koni and distributed by Southwest Lift & Equipment, Inc., best meet the operational requirements of the Division. Stertil-Koni is a leading provider of heavy-duty vehicle lifts to the vehicle maintenance industry, and Diamond lifts have the capacity to lift even the largest City vehicles in a safe and efficient manner.
Section Culver City Municipal Code Section 3.07.045.G provides that the formal competitive bidding process is not required for the purchase of equipment where competitive bid procedures have already been utilized by another public agency. Staff was able to secure competitive pricing from Stertil-Koni through National Joint Powers Alliance (NJPA) Contract #061015-SKI. While installation for these lifts are not included in the NJPA contract, installation costs, terms, and conditions have recently been negotiated by another local agency. The Los Angeles County Metropolitan Transportation Authority (LACMTA) recently solicited bids and awarded Contract #C23949C1123 to Southwest Lift & Equipment and AP Construction for the removal and replacement of heavy-duty lifts. Staff has been offered the same prices and terms by both vendors that were agreed to by LACMTA.
Staff has verified that the proposed purchase order has properly utilized the NJPA contract prices and terms. AP Construction, Inc. on behalf of Stertil-Koni, Inc. and Southwest Lift & Equipment has fully complied with the requirements, technical specifications, and supportive documentation of the LACMTA Request for Proposal.
FISCAL ANALYSIS
Funds for this project are included in the Transportation Department’s current fiscal year budget. Transportation account number 20370300.732120.
ATTACHMENTS
None.
MOTION
That the City Council:
1. Approve a purchase order to Southwest Lift & Equipment, Inc. for the purchase of two heavy-duty vehicle lifts in an amount not-to-exceed $304,150; and,
2. Authorize the Purchasing Officer to issue the Purchase Order; and
3. Approve an agreement with AP Construction in an aggregate amount not-to-exceed $310,000 ($292,000 base amount and $18,000 contingency authority) for related installation services; and,
3. Authorize the City Attorney to review/prepare the necessary documents; and,
4. Authorize the City Manager to execute such documents on behalf of the City.