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Title:
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Adoption of a Resolution Establishing Various Fees to be Charged by the Recreation Division of the Parks, Recreation and Community Services Department.
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City of Culver City, California
City Council Agenda Item Report
Meeting Date: 03/27/06 Item Number: A-8
AGENDA ITEM: Adoption of a Resolution Establishing Various Fees to be
Charged by the Recreation Division of the Parks, Recreation and Community
Services Department.
Contact Person/Dept.: Marty Nicholson Phone Number: (310) 253-6662
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Parks and Recreation Commission (3/22/06) and Master Notification
List (3/23/06)
Department Approval:
William LaPointe, PRCS Director
(03/23/06)
CAO Approval:
Martin R. Cole for Jerry B. Fulwood
(03/23/06)
City Controller Approval:
Marlee Chang (03/23/06)
RECOMMENDATION:
That the City Council adopt the Resolution establishing various fees to be charged
by the Recreation Division of the Parks, Recreation and Community Services
Department and rescind Resolution No. 2003-R047.
BACKGROUND:
All fees charged by cities within the State of California are required by law not to
exceed the costs associated with providing the service. In order to ensure that the
Recreation Division is in compliance with State law, a User Fee Determination Cost
Analysis Worksheet (User Fee Worksheet) is used by staff to assess the costs
involved in providing the services. Since cities are allowed to recoup all direct and
indirect costs for providing services all costs are figured into the service through the
User Fee Worksheet.
In 2003 the City Controller assisted in determining the percentages for the City’s
indirect costs and those percentages have not been updated since that time.
Therefore, the indirect costs may not be completely realized in the User Fee
Worksheets. However, it can be safely assumed that at least a portion of indirect
costs have been captured. The Parks, Recreation and Community Services
Department’s indirect costs have been calculated at 8% and are costs related to the
Director, Division Manager, Senior Management Analyst and Clerical Staff
associated with providing Department programs. The City-Wide General &
Administrative Rate is the City’s indirect costs and has been calculated at 12.5%.
City of Culver City, California
City Council Agenda Item Report
The indirect cost percentage will be reviewed and updated as part of the cost
allocation plan proposed as part of the 2006-2007 Budget.
The Recreation Division first presented fees for adoption by the City Council through
a public hearing and resolution process on October 28, 2002. Attachment 2
provides a copy of the staff report. One year later due to budget considerations,
staff presented additional fee increases which were approved by City Council
through a public hearing and resolution process at the June 9, 2003 meeting.
Attachment 3 provides a copy of the staff report.
DISCUSSION:
Since June 2003 there are additional new fees and charges the Recreation Division
would like considered by City Council. The fees being proposed include the
following services:
Kiddie Clay, Resident $50.00
Kiddie Clay, Nonresident $60.00
Just 4 Kids Day Camp Nonresident $150.00
Teen Camp Nonresident $130.00
Special Events Photos $3.00
After School Late Payment $10.00
Kiddie Clay, Special Events Photos and After School Late Payment fees are new
fees being proposed. Just 4Kids Day Camp and Teen Camp are revised fees being
proposed. Detailed information regarding the proposed fees is included in the User
Fee Worksheets, Attachment 4. These new and revised fees have been identified
by “***” in the far left column of the fee schedule.
Staff will be reviewing all the Recreation Division’s fees in Fiscal Year 2006-07 in
order to ensure the established fees accurately reflect cost of living increases in
expenditures. The above fees were presented to the Parks and Recreation
Commission and recommended for approval at the November 16, 2005 Commission
meeting. Attachment 5 provides a copy of the staff report.
Subsequently a pool user requested the Recreation Division consider an unlimited
monthly pool pass which was brought to the December 6, 2005 Commission
meeting. The item was not considered by the Parks and Recreation Commission.
Attachment 6 provides a copy of the staff report. Attachment 7 provides a copy of
the minutes of the December 6, 2005 Commission meeting. Staff is recommending
that the City Council approve the fees as per the recommendation of the Parks and
Recreation Commission at the November 16, 2005 meeting. All the Recreation City of Culver City, California
City Council Agenda Item Report
Division fees are provided with the Resolution in Attachment 1 and the new
proposed fees have been bolded.
FISCAL ANALYSIS:
Approval of the proposed fees may result in additional revenues as follows:
1. Kiddie Clay fees being recommended will increase revenues by $10 per
participant. The fee is a 20% increase in the fee and provided attendance
remains the same the increase in fees would result in $2,304 in additional
revenue annually. Staff will be proposing the purchase of a new kiln next fiscal
year as a result of the new revenue identified. The existing kiln is failing and
needs replacement.
2. Just 4 Kids and Teen Day Camp non-resident fees may discourage non-
residents from using day camp services in Culver City allowing more
opportunities for Culver City residents to participate in day camp services. The
proposed fees would eliminate the current City subsidy for non-residents and
those participants may register in programs offered in their own cities. If non-
resident participation were to decline there would not be any significant additional
revenues realized.
3. The Special Event Photos fee is a convenience fee for participants in special
events who forget to bring their camera to the event. Revenues realized will be
insignificant; however, the cost of the service would be recovered. Staff is
estimating additional revenues would be approximately $180 annually.
4. After School Late Payment fee is hoped to discourage parents from signing their
child up late and forcing staff to travel to school sites a second time to get new
sign in sheets distributed. It is hoped the revenues will be minimal.
Total additional estimated revenues would be approximately $2,484.
ATTACHMENTS:
1. Agenda item dated October 28, 2002 entitled, “Public Hearing and Adoption of a
Resolution of the City Council of the City of Culver City, California, Establishing
Various Fees to be charged by the Recreation Division of the Parks, Recreation
and Community Services Department.
City of Culver City, California
City Council Agenda Item Report
2. Agenda item dated June 9, 2003 entitled, “Public Hearing and Adoption of a
Resolution Establishing Fees to be Charged by the Recreation Division of the
Parks, Recreation and Community Services Department.
3. User Fee Worksheets
4. Agenda item dated November 16, 2005 of the Parks and Recreation Commission
entitled, “Consideration of a recommendation to City Council to approve new fees
and charges for City recreational services”.
5. Agenda item dated December 6, 2005 of the Parks and Recreation Commission
entitled, “Consideration of a recommendation to the City Council for a new
Aquatic Fee for a Monthly Unlimited Use Pass”.
6. Minutes of the December 6, 2005 Parks and Recreation Commission meeting.
7. Proposed Resolution No. 2006-R____adopting recreation fees and attached
Exhibits of Fees and Charges.
MOTION:
That the City Council:
Adopt the Resolution establishing various fees to be charged by the Recreation
Division of the Parks, Recreation and Community Services Department and rescind
Exhibits pertaining to sections on Just 4 Kids Day Camp and Teen Camp; and
adopted by Resolution No. 2003-R047.