|
Title:
|
Approval of a Purchase Order to American Seating Company for the Purchase of Transit Bus Seating Barriers in an Amount Not-to-Exceed $76,700.
|
City of Culver City, California
Agenda Item Report
Meeting Date: June 22, 2015 Item Number: C-6
CITY COUNCIL AGENDA ITEM: Approval of a Purchase Order to American
Seating Company for the Purchase of Transit Bus Seating Barriers in an Amount
Not-to-Exceed $76,700.
Contact Person/Dept.: Paul Condran Phone Number: 310-253-6520
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Dates:
Public Notification: Agenda and Meetings – City Council (06/18/15)
Department Approval:
Art Ida (06/11/15)
City Attorney Approval:
Carol Schwab (by H. Baker) (06/16/15)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (06/16/15)
City Manager Approval:
John M. Nachbar (06/16/15)
RECOMMENDATION:
Staff recommends the City Council approve a purchase order to American Seating
Company for the purchase of new transit bus passenger barriers in an amount not-
to-exceed $76,700.
BACKGROUND:
The Transportation Department is requesting to purchase passenger seating
barriers for twenty-seven (27) of the City’s 54 transit buses. This group of buses
includes four different model years: twelve (12) model year 2001, two (2) model year
2003, 30-foot buses; eight (8) model year 2004 buses; and five (5) model year 2009
buses. The additional 27 transit buses were built after 2011 and are already
equipped with seating barriers.
This approval would enable the Department to remove forward-facing folding (flip-
up/down) seats on these vehicles and replace them with single aisle-facing seats
and permanent barriers. The installation of all passenger barriers will be performed
by City staff and conform to Original Equipment Manufacturer (OEM) standards and
all applicable Federal, State and local rules and safety regulations.
DISCUSSION:
In order to improve passenger safety, it is being recommended that the first row of
forward-facing, folding bus seats on select model year New Flyer transit busses be
replaced with permanent passenger barriers on all affected transit buses in our fleet.
This change will also bring these models up to date with the 2011 buses that are
already equipped with seating barriers. Transit properties across the United States
are also performing this same retrofit.
City of Culver City, California
Agenda Item Report
Pursuant to Culver City Municipal Code Sections 3.07.045.A, B and C, the formal
bidding requirements do not apply in this situation because there is only one source
for the required parts and equipment. American Seating is the sole patent holder on
these particular transit bus seats.
FISCAL ANALYSIS:
The Transportation Department has budgeted sufficient funds for the proposed
purchase (Transportation Account number 20370308.732120) from Prop C
Discretionary (MOSIP) funds identified for capital purchases. No General Funds will
be utilized for this purchase.
ATTACHMENTS:
Quotation for equipment from American Seating Company
MOTION:
That the City Council:
1. Approve a Purchase Order to American Seating Company for Amount Not-to-
Exceed $76,700;
2. Authorize the Chief Financial Officer to review/prepare the necessary
documents; and,
3. Authorize the City Manager to execute such documents on behalf of the
City.
BOLT
Quote Number Rev. Pages
10242014A 1 1
DATE OF QUOTE PREPARED BY PHONE #
10/24/2014 Nic Remwolt 616-732-6484
E-MAIL:
LINE QTY LEAD TIME
UNIT OF
MEASURE
PRICE
1 12 6-8 Weeks Each $2,610.00|1010|3 1
4 1
5 8
6 2
7 2 6-8 Weeks Each $2,470.00|1010|9 1
10 1
11 8
12 2
13 8 6-8 Weeks Each $2,470.00
14
15 1
16 1
17 8
18 2
19 5 6-8 Weeks Each $2,800.00
20
21 1
22 1
23 8
EACH KIT TO INCLUDE:
EACH KIT TO INCLUDE:
EACH KIT TO INCLUDE:
EACH KIT TO INCLUDE:
ADA KIT - SO# 75555(SR962) - METRO
METRO BARRIER LH W/ RMTE RLSE
METRO BARRIER RH W/ RMTE RLSE
$19,760.00
$14,000.00 ADA KIT - SO# 98328(SR1297) - 850
Customer: Culver City Transit
ADA KIT - SO# 62342(SR757) - 6468
LH 6468 BARRIER W/ RMTE RLSE
Retrofit - Culver City Transit
Contact:
Project:
$31,320.00
Brian Haskins
Quotation
A COPY OF THIS QUOTATION OR A REFERENCE TO
THIS QUOTE NUMBER MUST BE INCLUDED WITH ALL
nicholas.remwolt@amseco.com
EXTENSION PART NUMBER/DESCRIPTION
ADA KIT - SO# 68730(SR866) - METRO $4,940.00
RH 6468 BARRIER W/ RMTE RLSE
METRO BARRIER LH W/ RMTE RLSE
METRO BARRIER RH W/ RMTE RLSE
P/N 1VMC12R17N0LNNN - BARRIER VISION RH
LOOSE PTS PKG "T"PED CAP
STANCHION CUPS W/ ADHESIVE
P/N 093148004 - LOOSE PTS PKG "T"PED CAP
LOOSE PTS PKG "T"PED CAP
STANCHION CUPS W/ ADHESIVE
LOOSE PTS PKG "T"PED CAP
STANCHION CUPS W/ ADHESIVE
P/N 1VMC12L17N0LNNN BARRIER VISION LH24 2
25
26
CURRENCY:
FREIGHT:
MINIMUM: HANDLING:
PRICE:
TOTAL:
DELIVERY:
LEADTIMES:
ADA
T & C:
SCOPE:
PAYMENT:
*SUBJECT TO ENGINEERING REVIEW*
*QUOTE PRICING UPDATED ON 4/17/2015*
NET THIRTY (30) DAYS FROM THE DATE OF INVOICE, PENDING CREDIT APPROVAL. AMERICAN SEATING RESERVES THE RIGHT TO MODIFY
IN WHOLE OR IN PART ITS CREDIT ARRANGEMENTS, IF AT ANY TIME PRIOR TO SHIPMENT, THE CUSTOMER'S FINANCIAL CONDITION IS
JUDGED TO BE INADEQUATE TO JUSTIFY EXISTING CREDIT ARRANGEMENTS OR ITS MANUFACTURE IS DELAYED AT CUSTOMER'S
REQUEST. INTEREST ON PAST DUE ACCOUNTS SHALL ACCRUE AND BE PAID AT THE MAXIMUM RATE PERMITTED BY LAW AT THE PLACE
OF THE CUSTOMER'S BUSINESS.
PRICING IS BASED ON AMERICAN SEATING STANDARD PRODUCT AS DESCRIBED ABOVE. NON-STANDARD, SPECIAL PRODUCTS NOT
SPECIFICALLY REFERENCED ABOVE ARE NOT INCLUDED. ANY CHANGES TO THE SPECIFICATIONS AND/OR SCOPE OF WORK, INCLUDING
MUTUALLY AGREED UPON SCHEDULES MAY RESULT IN ADDITIONAL COSTS.
AMERICAN SEATING'S STANDARD TERMS AND CONDITIONS, INCLUDING PRODUCT SPECIFICATIONS AND WARRANTIES, WILL APPLY TO ALL
ORDERS UNLESS OTHERWISE AGREED IN WRITING.
FOB ORIGIN; FREIGHT PREPAID BY AMSECO ON ORDERS OVER $1,000.00 USD
$70,020.00
MANUFACTURING LEAD TIME WILL VARY BASED ON PRODUCT SPECIFICATION, QUANTITY, AND SUPPLIER LEAD TIMES AT THE TIME OF
ORDER PROCUREMENT. MINIMUM FABRIC PURCHASE MAY BE REQUIRED.
BARRIERS ARE DESIGNED AS A COMPONENT OF AN ADA COMPLAINT SECUREMENT SYSTEM AND WILL ONLY COMPLY WITH ADA
REQUIREMENTS WHEN PAIRED WITH OTHER COMPLIANT COMPONENTS WHICH ARE AVAILABLE FROM AMERICAN SEATING OR OTHER
QUALIFIED VENDORS. THE PURCHASER SHALL BE SOLELY RESPONSIBLE FOR DETERMINING WHETHER THIS COMPONENT IS SUITABLE
FOR ANY OTHER APPLICATION.
*QUOTE EFFECTIVE THROUGH 12/31/2015*
ADDITIONAL NOTES:
ORDER MINIMUM IS $50.00 USD
ALL PRICING AND AMOUNTS ON THIS QUOTATION ARE EXPRESSED IN U.S. DOLLARS UNLESS OTHERWISE STATED.
QUOTATION IS VALID FOR THIRTY (30) DAYS AND FIRM FOR DELIVERY THROUGH THE END OF THE CALENDAR YEAR IN WHICH IT IS ISSUED.
OPTIONAL YEAR DELIVERY NOT TO EXCEED P.P.I. EXCLUDES TAXES, BONDS, INSTALLATION, LIQUIDATED DAMAGES AND FREIGHT.
VARIATIONS IN QUANTITY AND/OR SPECIFICATIONS MAY RESULT IN ADDITIONAL COSTS.
P/N 155164000 - STAN CUP KIT W/ADHESIVE VISIO