City of Culver City, California
Agenda Item Report
Meeting Date: 12/10/12 Item Number: C-8
CITY COUNCIL AGENDA ITEM: Approval of a Purchase Order with Landscape
Forms Inc. for the Purchase of 77 Trash/Recycling Litter Receptacles (P-497).
Contact Person/Dept.: Damian
Skinner/Public Works
Phone Number: (310) 253-6421
Fiscal Impact: Yes [x] No [] General Fund: Yes [x] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: Meetings and Agendas – City Council (12/07/12); Sustainability and
Environmental Issues (12/07/12)
Department Approval:
Charles D. Herbertson (11/29/12)
City Attorney Approval:
Carol Schwab (by H. Baker) (12/06/12)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (12/06/12)
City Manager Approval:
John M. Nachbar (12/07/12)
RECOMMENDATION:
Staff recommends that the City Council approve a Purchase Order with Landscape
Forms Inc. for the purchase of 77 trash/recycling litter receptacles.
BACKGROUND:
On October 10, 2005 and September 25, 2006, the City Council adopted Resolution
Numbers 2005-R068 and 2006-R066 respectively accepting a Proposition 50 Grant
(Grant) for the “Culver City City-wide Best Management Practice Treatment Train”
project. The grant consists of $1,194,100 of reimbursable funds and requires
$313,200 soft match for staff support and $407,321 hard match for professional
services. The project includes implementation of several treatment and source
control Best Management Practices City-wide to reduce urban run-off and storm
water pollution.
One provision of the Grant scope requires the installation of 95 litter receptacles in
areas of high trash generation potential as a mitigation measure to keep trash off the
street and out of storm drains. Staff has identified sections along Sepulveda
Boulevard and Washington Boulevard that meet this criterion.
City of Culver City, California
Agenda Item Report
DISCUSSION:
Staff proposes to purchase 77 trash/recycling split receptacles (a single receptacle
for both trash and recycling) that are nearly identical to the 18 receptacles that were
installed as part of the Sepulveda Area Improvement Project. The only difference is
the additional labeling on top of the container for easier identification of the trash and
recycling openings (see Attachment 1 for drawing). Staff is working with Landscape
Forms to retrofit the existing 18 receptacles with the same signage as the new
receptacles
Staff surveyed Sepulveda Boulevard from Bristol Parkway to Venice Boulevard and
found it to be devoid of litter receptacles except at (1) bus stops, and (2) where they
were placed in the improvement area between Franklin Avenue and Culver
Boulevard. Washington Boulevard from Lincoln Boulevard to Overland Avenue is in
the same state. These streets are ideal candidates for litter receptacles since they
contain numerous businesses such as eateries and convenience stores that invite
heavy pedestrian traffic and generation of trash.
The Community Development Department has reviewed and agrees with the
proposed locations for the receptacles and found this project to be in line with their
West Washington/Sepulveda Area Improvement Plans.
This procurement is excepted from bid requirements per Culver City Municipal Code
Section 3.07.045(G), which excepts bidding requirements for “Purchases of
equipment, goods or supplies where competitive bid procedures have already been
utilized by the City, another public agency, including, but not limited to, federal, state
and county governments, including, state of California agencies, counties, cities,
joint power agencies and special districts, or nonprofit agencies whose main
purpose is to assist cities or other public entities, including, but not limited to, the
League of California Cities and Independent Cities Association; provided, the
equipment, goods or supplies are supplied to the City at the same or better price, as
was obtained through the competitive bid procedures of that entity.” The state of
California, Department of General Services maintains the California Multiple Award
Schedules (CMAS) that offers a wide variety of commodities, non-IT services and
information technology products and services at prices that have been assessed to
be fair, reasonable and competitive. The use of these contracts is available to state
and local government agencies.
The City has already purchased 18 trash receptacles from Landscape Forms Inc. for
the Sepulveda Area Improvement Plan project using the State’s CMAS contract.
Staff is satisfied with the quality, style, and price of the receptacles and does not
have any reservations ordering additional receptacles from Landscape Forms Inc.
Therefore, staff recommends the City Council approve a Purchase Order with
Landscape Forms Inc. in an amount not to exceed $126,933 (including all applicable
taxes, fees, and charges) for the purchase of 77 trash/recycling receptacles. City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
The 18 receptacles purchased for the Sepulveda Improvement project counts
towards the Grant’s hard match requirement. Therefore, only 77 additional
receptacles need to be purchased which will save the City $27,992.
There are sufficient available funds in Capital Improvement Project 497, account
number 42080000.730100.PZ497, for the purchase order.
ATTACHMENTS:
1. Litter receptacle design drawing.
MOTION:
That the City Council:
Approve a Purchase Order with Landscape Forms Inc. for the purchase of 77
trash/recycling litter receptacles in an amount not to exceed $126,933.
MEETING DATE: December 10, 2012
AGENDA ITEM : Approve a Purchase Order with Landscape Forms Inc. for
the Purchase of 75 Trash/Recycling Litter Receptacles.
ATTACHMENTS
Pages
1. Litter receptacle design drawing
1-2
APPROVED
REVISE AND RESUBMIT
Drawing: -04 LID
Date: 11/15/2012 INTENDED USE IS LIMITED TO DESIGN PROFESSIONALS SPECIFYING LANDSCAPE FORMS, INC. PRODUCTS AND
THEIR DIRECT CLIENTS. DRAWING IS NOT TO BE COPIED OR DISCLOSED TO OTHERS WITHOUT THE CONSENT
www.landscapeforms.com Ph: 800.521.2546
Dimensions are in Inches[mm]
CONFIDENTIAL DRAWING INFORMATION CONTAINED HEREIN IS THE PROPERTY OF LANDSCAPE FORMS, INC.
OF LANDSCAPE FORMS, INC. © 2012 LANDSCAPE FORMS, INC. ALL RIGHTS RESERVED.
Special Product Drawing
DATE: BY:
REJECTED
COMMENTS MADE ON THESE
SUBMITTALS ARE FOR INFORMATION
ONLY. ANY CHANGES REQUIRE
RE-SUBMITTAL AND APPROVAL.
CUSTOMER IS RESPONSIBLE FOR
CONFIRMING ALL QUANTITIES,
DIMENSIONS, AND INSTALLATION
TECHNIQUES.
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