City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve amending the existing professional
services agreement with Lawrence R. Moss & Associates to increase the contract in
the amount $18,000 to complete the preparation of the necessary construction
documents for the Ballona Creek Bikeway Project, P-900, and authorize a related
budget amendment.
A budget amendment requires a four-fifths vote.
BACKGROUND:
On December 29, 2006, the City submitted a Proposition 50 grant application to the
Santa Monica Mountains Conservancy (SMMC) for planning and design services in
the amount of $60,000 for the purpose of implementing and enhancing the
improvements along the bike path along Ballona Creek between Overland Avenue
and the Pedestrian Bridge (the Ballona Creek Bikeway Project, P-900).
On January 22, 2007, the SMMC adopted Resolution No. 07-03, authorizing the
grant for the project planning and design of the Ballona Creek Bikeway Project.
On July 9, 2007, the City Council approved a professional services agreement with
Lawrence R. Moss & Associates, Inc. (LRM) to provide planning and design services
for the Ballona Creek Bikeway Project for a not-to-exceed cost of $48,850 and
authorized the Public Works Director/ City Engineer to increase the agreement for
Meeting Date: 11/16/2009 Item Number: A-5
CITY COUNCIL AGENDA ITEM: FOUR FIFTHS VOTE REQUIREMENT- Approval of
an Amendment to the Existing Professional Services Agreement with Lawrence
R. Moss & Associates, Inc. for the Design of the Ballona Creek Bikeway Project,
P-900, and Approval of a Related Budget Amendment
Contact Person/Dept.: Lee Torres/PW Phone Number: 310-253-5623
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: ________________
Public Notification: (E-Mail) Agenda and Meetings – City Council (11/11/09);
(TELEPHONE) Lawrence R. Moss & Associates, Inc.
Department Approval:
Charles D. Herbertson (11/05/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (11/11/09)
Chief Financial Officer Review:
Jeff Muir (by N. Kimball) (11/11/09)
City Manager Approval:
Mark Scott (11/11/09) City of Culver City, California
Agenda Item Report
any additional required services not covered in the Request for Proposal in the
amount of $11,150.
DISCUSSION:
The original contract and change order authority amounts for LRM have been
exhausted.
The original contract amount was utilized to create the project plans and
specifications and the change order amount was used to provide support for the
American Recovery and Reinvestment Act (ARRA) application and response to
comments from Los Angeles County Department of Public Works and Los Angeles
County Public Library.
Staff requests that the City Council authorize increasing the existing professional
services agreement with LRM by the amount of $18,000 to compensate them for
additional work required to complete all of the County of Los Angeles Department of
Public Works plan check corrections to the construction documents for the Ballona
Creek Bike Path Landscape Project.
The additional services will also include:
1. Preparation of exhibits as required by the County of Los Angeles Library.
2. Preparation of legal description for the project site as required by County of
Los Angeles Library.
3. Preparation of hydrology and hydraulic calculations as required by County of
Los Angeles Department of Public Works.
4. Preparation of additional surveying at the pedestrian bridge.
5. Provide electrical engineering services.
The aforementioned services were not required in the original scope of work with
LRM In addition, the level of detail on project plans required by the Los Angeles
County Public Works Department was not anticipated at the beginning of the project
and was only later known during the plan review process with Los Angeles County
Department of Public Works and Los Angeles County Public Library.
Staff anticipates advertising the construction bid in Spring, 2010.
FISCAL ANALYSIS:
The work under the existing agreement with LRM has resulted in expenditures
totaling $60,000. The source of funds for this work was the Proposition 50 grant
from SMMC. City of Culver City, California
Agenda Item Report
In order to complete the design work an additional $18,000 is required. Staff
recommends that this $18,000 be appropriated from the New Development Impact
fee funds’ revenue account. There is currently approximately $150,000 available in
the New Development Impact Fund.
Pursuant to §15.06.045 of Culver City Municipal, “Fees from each new development
shall be appropriated and disbursed only for street improvements, traffic controls
and traffic management projects which are made necessary by the development and
are: A. Located within the area from which the fees were collected; or B. Located
within the impact zone of the new development as determined pursuant to §
15.06.040; or C. found pursuant to § 15.06.045 to benefit the new development and
mitigate its traffic impact.”
This proposed project will improve the bike path for bicyclists and pedestrians and
will encourage its usage to places of employment in the impact zone.
ATTACHMENT:
1. Proposal for Additional Services from LRM.
MOTIONS:
That the City Council:
1. Approve an amendment to the existing professional services agreement with
Lawrence R. Moss & Associates, Inc. to provide Planning and Design Services
for the Ballona Creek Bikeway Project to increase the contract amount by
$18,000; and,
2. Approve a budget amendment to appropriate funds from the New Development
Impact Fund in the amount of $18,000 to P-900.
3. Authorize the City Attorney to review/prepare the necessary documents; and,
4. Authorize the City Manager to execute such documents on behalf of the City.
A four-fifths vote is required for all budget amendments
MEETING DATE: 11116109
AGENDA ITEM: BUDGET AMENDMENT - Approve an Amendment to the
Existing Professional Services Agreement with
Lawrence R. Moss & Associates, Inc. for the design of
the Ballona Creek Bikeway Project, P-900, and Approval
of a Related Budget Amendment
ATTACHMENT
Page|109| Proposal for Additional Services from LRM. 1-3Lawrence R.
MOSS
isr Associates
LAWRENCE R. MOSS ASLA
& ASSOCIATES INC
Lawrence R. Moss and Associates, Inc.
Extra Services Agreement
July 30, 2009
3458 OCEAN VIEW BLVD
GLENDALE, CA 91208
TEL 318 248-6200
FAX 818 248-6574
CALIF LICENSE #1201
This Extra Services Agreement
Lawrence R. Moss and Associates, Inc. A.S.L.A.
from the Agreement dated
3458 Ocean View Boulevard
July 25, 2007 is made between:
Glendale, California 91208
(818) 248-5200 telephone
(818) 248-6574 fax
and the Client:
Mr. Lee Torres, Associate Engineer
City of Culver City
Public Works Department
9770 Culver Boulevard
Culver City, California 90232
(310) 253-5623 telephone
(310) 253-5626 fax
lee.torres(culvercity.org email
for the following services: Landscape Architectural
for the following project:
Ballona Creek Bikeway Project
between Overland Avenue and Sepulveda Boulevard
Culver City, California 90232
Dear Mr. Torres:
We shall provide landscape architectural design services in coordination with you and any other
interested parties. Our additional scope of work will include:
1. Revisions to construction documents for Metro application submittal and Los
Angeles County DPW approval.
6955pp02.docLawrence R.
MOSS
Sz Associates
2. Additional revisions based on DPW comments.
3. Provide exhibits for library submittals.
4. Provide hydrology calculations of proposed drainage system, hydraulic calculations
for catch basin and pipe system, and SUSMP calculations
5. Perform additional surveying at pedestrian bridge. Locate existing electrical point of
connection. Plot topography and add to current survey information.
6. Prepare a legal description for the project site. Research documents for flood control
easements and existing rights of way.
7. Attend additional coordination meetings and expedited revision process.
8. Additional electrical engineering services including new details, new calculations,
and revisions to plans to reflect new electrical connections.
Fee Schedule:
Due upon 50% completion of revisions: $ 8,000.00
Due upon 80% completion of revisions: $ 5,000.00
Due upon 100% completion of revisions: $ 5,000.00
The following shall not be considered part of the above fee and will be charged for as noted:
1. Additional revision(s) beyond those described above shall be charged for at the rate of
$135.00 per hour.
2. Site visits, if requested, shall be charged for at the rate of $135.00 per hour.
3. Expenses including, but not limited to, printing, plotting, deliveries, etc. shall be charged
for at our cost.
6955pp02.docLawrence R.
MOSS
& Associates
TERMINATION
This Agreement may be terminated by either party, upon written notice, should the other party
fail substantially to perform in accordance with its terms. In the event of termination, Lawrence
R. Moss and Associates shall be paid for services provided to the date of termination.
APPROVED AND ACCEPTED in accordance with the General Terms of Agreement for
Consulting Services:
Lawrence R. Moss, President
LAWRENCE R. MOSS AND ASSOC.,
INC. A.S.L.A.
Lee Torres, Associate Engineer
CULVER CITY
Date: Date:
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