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CC - CONSENT ITEM: Approval of a General Services Agreement with E.J. Ward, Inc. for Replacement of Ten Electrical Vehicle (EV) Charging Stations at the City’s Transportation Facility in an Amount Not-To-Exceed $70,000 ($65,780 Base plus $4,220 Contingency).
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Meeting Date: November 10, 2025
Contact Person/Dept: Dalynna Moser/Transportation Department
Phone Number: (310) 253-6541
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (11/06/2025); E.J. Ward, Inc. (11/06/2025)
Department Approval: Diana Chang, Chief Transportation Officer (10/21/2025)
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RECOMMENDATION
Staff recommends the City Council approve a general services agreement with E.J. Ward, Inc. for the replacement of 10 new electric vehicle (EV) charging stations at the City’s Transportation Facility in an amount not-to-exceed $70,000 ($65,780 base plus $4,220 contingency).
BACKGROUND/DISCUSSION
Since 2014, Culver City Transportation Department staff purchased several plug-in electric vehicles that have since been integrated into the City’s fleet and are being used successfully by City employees. In 2018, five dual ChargePoint EV chargers were installed at the Transportation Facility for exclusive use for the City fleet including the EV vans which provide the Transportation Department’s Paratransit Services and EV relief vehicles which transport the City’s Bus Operators.
As the existing chargers have reached the end of their useful life, staff researched possible replacement options which would be best for the current electrical infrastructure and budget. E.J. Ward was selected as the vendor who would best meet these requirements. E.J. Ward currently provides the City’s fuel management system which has a database of all City users and vehicles and tracks all fuel transactions. This allows for efficient reporting of fuel usage and timely financial reporting. Having E.J. Ward provide the charging equipment and install the necessary equipment would allow for a seamless integration into the fuel management system. As the replacement is being done within the existing electrical capacity, no additional infrastructure upgrade will be needed. This will allow for a quick and uninterrupted transition to avoid any operational shutdowns.
To streamline the procurement process and secure competitive pricing, the City will utilize cooperative purchasing through the Sourcewell contract 081524-EJW with E.J. Ward. Sourcewell is a service cooperative created by the Minnesota legislature as a local unit of government (Minn. Const. art. XII, sec. 3) that works to streamline the procurement process by developing requests for proposals and invitations for bids for national, competitive solicitations that meet or exceed local requirements. This procurement is exempt from formal bidding procedures per Culver City Municipal Code Section 3.07.055.G, which exempts bidding requirements where competitive bid procedures have already been utilized by the City, public agency, or joint power agency and the goods or supplies are supplied to the City at the same or better price.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2025-2026 includes sufficient funding in CIP No. PB023 (EV-Level II Charger Replacements) to cover the cost of the agreement in an amount not to exceed $70,000. CIP No. PB023 can be found in the Capital Improvements section of the budget book under Fund 203 (Municipal Bus Lines Fund) on page 589. The City will utilize grant funds from the Federal Transit Administration (FTA) 5307 Urbanized Formula Grant program.
ATTACHMENTS
None.
MOTIONS
That the City Council:
1. Approve a general services agreement with E.J. Ward, Inc. for the replacement of 10 new electric vehicle (EV) charging stations at the City’s Transportation Facility in an amount not to exceed $70,000 ($65,780 base plus $4,220 contingency);
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City.