City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council authorize entering into a professional services
agreement with Katz, Okitsu & Associates (KOA) for a not-to-exceed fee of
$142,000. Under this agreement, KOA will provide traffic engineering services for
the Fox Hills Area Traffic Signal Interconnect and Upgrade Effort and Citywide
Automated Traffic Signal Control and Monitoring Project.
BACKGROUND:
Staff submitted an application to the Los Angeles County Metropolitan Authority
(MTA or Metro) 2001 Call for Project program for the interconnect and upgrade of 12
signalized intersections in the Fox Hills neighborhood and the evaluation and
installation of a Citywide Automated Traffic Signal Control and Monitoring Project
System.
The application proposed three components of work. The first component is to
upgrade 12 Traffic Signals within the Fox Hills area to connect to the Los Angeles
Department of Transportation (LADOT) Automated Traffic Surveillance and Control
(ATSAC) center. Previously, the Jefferson and Sepulveda Gap Closure projects
bridged approximately 29 other traffic signals to LADOT’s traffic control center. The
traffic signals within the Fox Hills areas are the last signalized locations within the
city that are not connected to LADOT ATSAC Center.
Currently, traffic signal data are transmitted to LADOT via dedicated City owned
underground copper wires from City Hall. The existing 50 twisted pair copper wire
Date: 9/11/06 Item Number: C-5
AGENDA ITEM: Authorization to Enter into a Professional Service Agreement with
Katz, Okitsu & Associates for the Design of the Fox Hills Area Traffic Signal
Interconnect and Upgrade Effort and Citywide Automated Traffic Signal Control
and Monitoring Project P-852.
Contact Person/Dept.: Elaine Jeng/
Public Works
Phone Number: (310) 253-5621
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Public Hearing: [ ] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List on September 6, 2006. Katz, Okitsu &
Associates, Willdan, and RBF Consulting via Fax on September 6, 2006.
Department Approval:
Charles D. Herbertson (08/31/06)
City Manager Approval: Martin R. Cole for
Jerry B. Fulwood (09/06/06)
City Controller Approval:
Marlee Chang (09/06/06)City of Culver City, California
City Council Agenda Item Report
from City Hall to LADOT hub at the Los Angeles Fire Station 68, located
approximately 5 miles east of City Hall, is at capacity. The lack of capacity in the
existing copper wire prevents the City from transmitting additional traffic signal data
to the LADOT ATSAC center. The second component of the Fox Hills Area Traffic
Signal Upgrade project is to switch the data transmission from copper wire
interconnection to the City’s existing traffic signal fiber optic network, installed as
part of a prior Metro Traffic Signal upgrade project, between City Hall and the
LADOT hub. The existing network is comprised of 24 strands of fiber optic lines that
offer the capacity to transmit data for more than 1,000 traffic signals or a
combination of video and traffic signal data.
The third component of the project is to acquire a citywide traffic control system.
The three components of the project are summarized in the attached project scope
of work.
The Memorandum of Understanding (MOU) between the City and Metro was fully
executed in March 2006. Based on the proposed project schedule in the MOU, staff
began preparing the Request for Proposal (RFP) for the first two components of
work after receiving the fully executed MOU. The said RFP was released in May
2006. Three RFP addenda followed extending the RFP due date to August 24,
2006.
Research in the City’s current and future traffic control needs is presently underway.
This behind the scene work in the form of a needs assessment and systems
analysis is necessary for the third and last component of the work. Actual work on
the traffic control system would not begin until the end of 2006 when the needs
assessment is expected to be completed.
DISCUSSION:
Five qualified firms with previous experience on similar projects were invited to
submit proposals for consideration. Three out of five invited firms responded and
submitted a proposal; Willdan, RBF Consulting and KOA.
Both components in the proposals were evaluated as one. In other words, the RFP
indicated that the City would not be choosing one firm for the Interconnect Switch
and another for the Signal Upgrade.
Willdan
The proposal submitted by Willdan did not demonstrate a clear understanding of the
services requested. While the fee proposal for the Signal Upgrade is in-line with the City of Culver City, California
City Council Agenda Item Report
expected cost for preparing plans, specification and cost estimates for the 12
signalized locations, the fee associated with the interconnect switch is entirely
inadequate, thus demonstrating a lack of understanding of the type of equipment
needs to make the switch over.
RBF
Staff reviewed the proposal provided by RBF. Their understanding of the first
component was considered complete and responsive. However, based on past
experience with similar work such as the Sepulveda and Jefferson Gap Closure
projects, the fee proposed is considerably higher than the expected cost for the
design of the upgrade of 12 signalized locations. In comparison, RBF is quoting
more costly services than Willdan and KOA. In the second component of the work,
RBF demonstrated an adequate understanding of the scope of work requested and
the fees quoted are adequately matched with that understanding. Staff has had
good experience in the design by RBF of the surveillance cameras for the City and
this experience was taken into consideration.
KOA
Staff reviewed KOA’s proposal and they demonstrated a good understanding of the
City’s current traffic signal system. Their proposal was complete and responsive. In
the second component of the work, KOA’s proposed fee is higher than expected but
only by a magnitude of $3,000. This higher than expected fee proposal for the
Interconnect Switch could be attributed to the addition of TransCore to KOA’s team.
TransCore was the consultant hired by LADOT to aid the department with the set up
their current traffic control system. TransCore has extensive knowledge in LADOT’s
traffic signal and control hardware and software and would provide the expertise
required for the design of the switch over from copper to fiber optics.
The table below summarizes the fee proposal from the responsive firms.
Firms KOA Willdan RBF
Signal Upgrade $98,600 $128,850 $185,280
Interconnect Switch $ 43,300 $ 14,000 $ 37,628
Total $141,900 $142,850 $222,908
KOA provided the signal upgrade traffic engineering services for the Sepulveda
Boulevard and Jefferson ATSAC Gap Closure project and performed satisfactorily.
Also their proposed fee is in-line with costs associated with the aforementioned
projects. Given the history and reputation of KOA and its selection of a City of Culver City, California
City Council Agenda Item Report
subcontractor, TransCore, the project is expected to have the appropriate expertise
for the timely completion of design plans and specifications.
Staff recommends KOA provide the traffic engineering services for the Fox Hills
Area Traffic Signal interconnect and upgrade effort. The design will take about 6
months to complete. The City Council consideration to approve the final plans and
specifications and authorization to proceed with construction bids is slated for the
spring of 2007.
FISCAL ANALYSIS:
There are sufficient funds in the adopted 2006/07 Capital Improvement Budget with
reimbursable Metro (MTA) Grant funds and State Gas Tax funds to pay for the
design cost.
ATTACHMENT:
A. Summary of Project Scope of Work
B. Location Map of 12 Signalized Locations Within the Fox Hills Area
MOTION:
That the City Council:
1) Authorize entering into a professional services agreement with Katz, Okitsu and
Associates for Traffic Engineering Services, related to Fox Hills Area Traffic
Signal Interconnect and Upgrade Effort P-852, for a not-to-exceed fee of
$142,000; and
2) Direct the City Attorney to prepare the necessary documents and authorize the
City Manager to execute the documents.
09/11/06
Authorization to Enter into a Professional Service
Agreement with Katz, Okitsu & Associates for the Design
of the Fox Hills Area Traffic Signal Interconnect and
Upgrade Effort and Citywide Automated Traffic Signal
Control and Monitoring Project P-852
MEETING DATE:
AGENDA ITEM:
ATTACHMENTS
Pages|109| Attachment "A" Scope of Work
1|109| Attachment "B" Project Location Map
2Call for Projects - Fox Hills Area Traffic Signal Synchronization Effort and Citywide Automated Traffic Signal
Control and Monitoring Project Memorandum of Understanding (MOU) MOU.P0008128
ATTACHMENT k
SCOPE OF WORK
The scope of work for this project comprises two main elements as follows:
A. Upgrade of 12 signalized intersections and copper wire interconnect with the
connections to the LADOT — controlled Automated Traffic Surveillance and Control
(ATSAC) System. They are as follows:
1. FOX HILLS DR. AND HANNUM AVE.
2. BRISTOL PARKWAY AND HANNUM AVE.
3. UPLANDER WAY AND HANNUM AVE.
4. BUCKINGHAM PARKWAY AND HANNUM AVE.
5. BRISTOL PARKWAY AND GREEN VALLEY CIRCLE
6. BUCKINGHAM PARKWAY AND GREEN VALLEY CIRCLE
7. CENTINELA AVE. AND GREEN VALLEY CIRCLE
8. CENTINELA AVE. AND BRISTOL PARKWAY
9. CENTINELA AVE. ANDARIZONA AVE.
10. CENTINELA AVE. AND HOTEL DRIVEWAY
11. BUCKINGHAM PARKWAY AND SLAUSON AVE.
12. ROUTE 90 FWY AND SLAUSON AVE.
B. PROVIDE FOR THE ACQUISITION OF A CITYWIDE TRAFFIC CONTROL
SYSTEM
1. License fees
2. Computer and Communication Equipment
3. Integration and Interfacing
4. Documentation
5. Create Interactive Graphical and Timing Databases
6. Compatibility and training
7. Warranty during shakedown period
C. CHANGE OVER FROM COPPER WIRE TO AN EXISTING FIBER OPTIC MEDIA
BETWEEN THE CULVER CITY HUB AND LADOT HUB AT FIRE STATION G8
(WASHINGTON & ORANGE). PURCHASE AND INSTALL NECESSARY
EQUIPMENT TO PROVIDE TRAFFIC SIGNAL CONTROL AND MUTUAL VIDEO
SURVEILLANCE VIEWING TO BOTH AGENCIES.
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CITY BOUNDARY
ATTACHMENT "B" PROJECT LOCATION MAP
FOX HILLS AREA TRAFFIC SIGNAL SYNCHRONIZATION, P-852