City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council reject the bid received for the Culver West
Alexander Park Improvement Project, P-835, located at 4162 Wade Avenue,
approve modifications to the final plans and specifications, and authorize staff to re-
advertise the project for construction bids.
BACKGROUND/DISCUSSION:
On May 21, 2007, the City Council approved the final plans and specifications and
authorized staff to advertise for bids for the Culver West Alexander Park
Improvement Project, P-835.
On August 23, 2007, the bids were publicly opened by the City Clerk.
CONTRACTOR BID AMOUNT
Ryco Construction, Inc. $ 763,470.00
Only one bid was received and it greatly exceeds the available funding for the
project. Staff is therefore recommending that the bid be rejected.
At the January 2, 2007 Parks and Recreation Commission meeting, the Parks
Manager (now retired) gave a presentation on the status of the Culver West
Alexander Park Improvement Plans. Elements of the project were to include a
decomposed granite walking/jogging path around the perimeter of the park, the
enhancement of the McConnell Street throughway to the park, refurbished turf,
Meeting Date: 11/14/07 Item Number: A-3
AGENDA ITEM: Authorization to Reject Bid Received for the Culver West
Alexander Park Improvement Project, P-835 Approval of Modified Plans and
Specifications. and Re-advertisement of the Project for Construction Bids;
Contact Persons/Dept.: Bill LaPointe/
PR&CS and Mate Gaspar/PW
Phone Number: (310) 253-5602 and
(310) 253-6682, respectively
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [ ] Action Item: [X] Attachments: []
Public Notification: Master Notification List (11/07/07); Parks and Recreation
Commission (11/07/07); Culver Triangle Association, Herbert Street Association,
Culver West Neighborhood Association, and Del Rey Homeowners Association
(11/07/07),and Ryco Construction (11/07/07)
Department Approval:
Charles D. Herbertson 10/31/07
City Attorney Approval:
Carol Schwab (by H. Iker) (11/06/07)
Fiscal Impact Approval:
Marlee Chang (by N. Kimball)(11/6/07)
City Manager Approval:
Jerry B. Fulwood (11/08/07) City of Culver City, California
City Council Agenda Item Report
picnic tables and benches, landscaping, security lighting and other improvements
related to the park.
Staff recommends the following items remain in the plans for bidding purposes:
• enlarge existing group picnic area,
• install new security lighting and hardware at existing recreation building,
• eliminate the softball infield, seed and re-seed the turf area,
• install new irrigation and backflow prevention device,
• demolish and remove existing vacated restroom and horseshoe pits,
• install new play apparatus and fence around a portion of the playground
area,
• install new traffic control gate,
• add new jogging trail and landscaping.
Staff recommends the deletion of the following items from the approved plans and
specifications in order to reduce the project cost and allow bids to come within
budget:
• new entrance arch at McConnell Alley,
• new security gate at the Moore Street entrance,
• extend utilities to existing storage building,
• resurface existing sport courts,
• resurface existing parking lot,
• new drinking fountain,
• repair existing play equipment,
• new drought tolerant landscaping,
• new signage,
• pooch path fence,
• painting of handball courts,
• alley paving and wall painting.
The following items that are recommended for deletion (above) from the originally
approved plans will be incorporated into staff’s work program as budget and time
allow:
• new drought tolerant landscaping and signage,
• repair existing playground equipment,
• new park signage,
• McConnell paseo wall painting and improvements,
• extend the rubberized playground surface (eliminate sand playground
area)
. City of Culver City, California
City Council Agenda Item Report
Project Management
In order to ensure consistency in the management of all City capital improvement
projects, the Public Works Department will be responsible for the management of
this project, should the City Council ultimately award a construction contract. The
Parks, Recreation, and Community Services staff will serve in a support role.
FISCAL ANALYSIS:
The bid that was received exceeded the appropriation for P-835 by approximately
$500,000. Therefore, staff is recommending that the bid received be rejected.
There is no fiscal impact associated with rejecting the bid and the cost to re-
advertise in an adjudicated paper is minimal, if the City Council approves rejecting
the bid and re-advertising this project.
ATTACHMENT:
1. Final Plans and Specifications for the Culver West Alexander Park Improvement
Project (P-835) showing items that are proposed to be constructed (in half-size
format).
MOTIONS:
That the Council:
1. Reject the only bid for the Culver West Alexander Park Improvement Project
P-835; and
2. Approve the attached final revised plans and specifications; and
3. Authorize staff to re-advertise for construction bids.