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Title:
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Approval of a Second Amendment to the Memorandum of Understanding with the Downtown Business Association for Maintenance Services in Downtown Culver City for Fiscal Year 2015/2016 in an Amount Not-to-Exceed $61,940.
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City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve a Second Amendment to the
Memorandum of Understanding (MOU) with the Downtown Business Association
(DBA) for general maintenance services in downtown Culver City (Downtown) for
the period July 1, 2015 through June 30, 2016.
BACKGROUND:
In 2008, the City Council and the former Culver City Redevelopment Agency Board
approved a one-year MOU with the DBA whereby the DBA would provide certain
maintenance services in Downtown. The term of the MOU was extended three
additional years via amendments.
In 2012, the City Council approved a one-year MOU maintaining the service
provision and funding level. A revised MOU was approved for Fiscal Year
2013/2014, and in 2014 the City Council approved an amendment extending the
MOU through June 30, 2015. The City Council is now asked to extend the term
one additional year (until June 30, 2016) via the proposed Second Amendment.
The terms and conditions of the MOU remain unchanged.
Meeting Date: 05/11/2015 Item Number: C-9
CITY COUNCIL AGENDA ITEM: Approval of a Second Amendment to the
Memorandum of Understanding with the Downtown Business Association for
Maintenance Services in Downtown Culver City for Fiscal Year 2015/2016 in an
Amount Not-to-Exceed $61,940.
Contact Person/Dept.: Glenn Heald/CDD
Todd Tipton/CDD
Phone Number: 310.253.5752
310.253.5783
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No [ ]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail, Telephone, and In-Person Meeting) Downtown Business
Association (03/02/15, 03/30/15, and 04/24/15); (E-Mail) Meetings and Agendas – City
Council (05/06/15).
Department Approval:
Sol Blumenfeld (05/05/15)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/06/15)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (05/06/15)
City Manager Approval:
John M. Nachbar (05/06/15) City of Culver City, California
Agenda Item Report
DISCUSSION:
The MOU with the DBA is beneficial to the City because it shifts oversight and
accountability for the management of downtown maintenance services to the
businesses directly affected by those services while also allowing for potential
additional services at no cost to the City. The DBA utilizes a sub-contractor to
perform the services and is reimbursed by the City on a monthly basis. The DBA
uses any remaining funds to enhance existing services and to fund additional
maintenance and beautification efforts. The proposed 2015/2016 MOU includes,
among others, the following maintenance tasks:
1. Sidewalk trash receptacles within the BID shall be emptied once per day
Monday through Friday and twice per day every Saturday and Sunday, at a
minimum, to avoid spillover; and,
2. At least once every other month, and when reasonably determined by the City’s
Public Works Director, Main Street sidewalks and Town Plaza shall be swept
and pressure washed; and,
3. At least once per quarter, and when reasonably determined by the City’s Public
Works Director, downtown paseos shall be swept and pressure washed to
maintain a clean appearance.
Staff believes it is in the best interest of the City and the DBA to continue the MOU
for Fiscal Year 2015/2016. In the event the MOU becomes disadvantageous to
either of the parties, it may be revised by mutual agreement subject to approval of
the City Council, or it may be terminated upon 30 days’ written notice. If the MOU
is terminated for any reason, the DBA is required to return funds for any
unperformed duties.
FISCAL ANALYSIS:
If the City Council approves the proposed Second Amendment to the MOU, the
City will transfer to the DBA a total of $61,940 during Fiscal Year 2015/2016. This
amount will be requested as part of the City Manager’s Proposed Budget for Fiscal
Year 2015/2016.
ATTACHMENTS:
None.
City of Culver City, California
Agenda Item Report
MOTION:
That the City Council:
1. Approve a Second Amendment to the Memorandum of Understanding with the
Downtown Business Association for maintenance services in downtown Culver
City at a cost not to exceed $61,940 for Fiscal Year 2015/2016; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.