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Title:
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Approval of an Amendment to the Existing Professional Services Agreement with Trueline for the Installation of Windscreens at Fox Hills Park.
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City of Culver City, California
Agenda Item Report
Meeting Date: 06/13/11 Item Number: C-10_
CITY COUNCIL AGENDA ITEM: Approval of an Amendment to the Existing
Professional Services Agreement with Trueline for the Installation of Windscreens
at Fox Hills Park.
Contact Person/Dept.: Patrick Reynolds,
Parks Division Manager
Phone Number: (310) 253-6470
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (06/15/11); (E-Mail)
Trueline (06/15/11).
Department Approval:
Dan Hernandez (06/16/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (06/22/11)
Chief Financial Officer Approval:
Jeff Muir (06/22/11)
City Manager Approval:
John M. Nachbar (06/22/11)
RECOMMENDATION:
Staff recommends the City Council approve an amendment to the existing
professional services agreement with Trueline for the installation of windscreens at
Fox Hills Parkand increase the not-to-exceed amount to an aggregate total of
$32,184.
BACKGROUND:
On May 17, 2010, the City Council approved a professional services agreement with
Trueline in the amount of $18,935 for court resurfacing at Fox Hills and Syd
Kronenthal (SK) Parks; however, the work was not completed until July 2010.
Subsequently, staff entered into contract number 2011-035 in the amount of $6,675
for court resurfacing at LindbergPark and additional court resurfacing at SK Park.
Only $4,580 was expended for the projects under this agreement, leaving $2,095 for
future expenditures. Taken together, payments made to Trueline in Fiscal Year
2010/2011 total $25,610.
DISCUSSION:
The windscreens surrounding the paddle tennis and tennis courts in FoxHillsPark
are in need of replacement. The project includes the removal of slats in the existing
windscreens, the removal and disposal of all debris associated with demolition, and
the installation of new windscreens. A recent informal bidding process yielded the
following bids for the installation of windscreens at FoxHillsPark:
City of Culver City, California
Agenda Item Report
Contractor Bid Amount
1 Trueline $ 8,669
2 Sports Facilities Group $10,890
3 NJP Sports $12,850
Trueline has proven to be a very capable and professional in successfully
completing various park improvement projects in Culver City. Since payments made
to Trueline total $25,610, the addition of the FoxHillsPark windscreen project would
bring Trueline expenditures to $32,184 in Fiscal Year 2010/2011. Pursuant to
Culver City Municipal Code Section 3.07.085, contracts for personal and
professional services are not subject to the formal competitive bidding requirements
provided competitive quotations are obtained, whenever practical, as determined by
the City Manager. In this case, Trueline has a proven track record of being
competitive and their prior work for the City has been impeccable.
FISCAL ANALYSIS:
There are sufficient appropriations in account 41900640.730100 (Park Facilities
Fund/Resurface/Restripe Sports Courts) to fund the amendment to the professional
services agreement. The Park Facilities Fund derives 100% of its revenue from
development fees related to the Quimby Act (park in-lieu fees). No General Fund
monies will be used for the windscreen project.
MOTION:
That the City Council:
1. Approve an amendment to the existing professional services agreement with
Trueline to include the installation of windscreens at Fox Hills Park and increase
the not-to-exceed amount to an aggregate total of $32,184; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.