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CC - CONSENT ITEM: (1) Approval of a General Services Agreement with Western Office, Inc. to Provide Workstation Furniture and Installation Services in an Amount Not-To-Exceed $108,000 for the Human Resources and Finance Departments.
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CC - CONSENT ITEM: (1) Approval of a General Services Agreement with Western Office, Inc. to Provide Workstation Furniture and Installation Services in an Amount Not-To-Exceed $108,000 for the Human Resources and Finance Departments.
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Meeting Date: September 8, 2025
Contact: Jesse Bobbett, Financial Systems & Purchasing Manager
Phone Number: (310) 253-6012
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [ ] No [X]
Public Notification: Email Meetings and Agendas - City Council (09/04/2025)
Department Approval: Lisa Soghor, Chief Financial Officer (08/29/2025)
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RECOMMENDATION
Staff recommends the City Council approve a general services agreement with Western Office, Inc. to provide workstation furniture and installation services in an amount not-to-exceed $108,000 for the Human Resources and Finance Departments.
BACKGROUND/DISCUSSION
The Finance and Human Resources Departments require office reconfigurations to create secure work spaces to conduct confidential personnel and payroll matters and address inadequate office space to accommodate recently hired staff.
To maintain consistency in design and ensure compatibility with existing furnishings, the City has historically procured MillerKnoll furniture. Over the years, the City has engaged authorized MillerKnoll vendors, including Western Office, Inc., to purchase furniture through cooperative agreements with other public agencies.
In keeping with this practice, staff contacted Western Office, Inc. to obtain a quote for five workstations and associated accessory furniture. The proposal received totals $103,092.65 and includes:
* Five (5) workstations with desks, cabinets, and power supplies
* Accessory furniture including meeting chairs, tables, and storage bookshelves
* Installation and setup services
Pursuant to Culver City Municipal Code (CCMC) Section 3.07.065 the City may award contracts for general services based upon competitive quotations, whenever practical, as determined by the City Manager.
Additionally, CCMC Section 3.07.055.G. exempts bidding requirements where competitive bid procedures have already been utilized by the City, a public agency or joint powers agency, and the goods or supplies are supplied to the City at the same or better price. The City of Charlotte, North Carolina and the University of California, both recently conducted competitive procurement for furniture and installation in conjunction with Omnia Partners. MillerKnoll was selected as the vendor and prices were established.
Western Office, Inc. is the only vendor in the region authorized by MillerKnoll to provide the preferred pricing offered through the Omnia Partners contracts with MillerKnoll. The majority of the MillerKnoll goods and services requested by Human Resources and Finance fall under the terms of the cooperative agreement.
Given the City's need for additional office space to conduct sensitive personnel and payroll matters, the desire to maintain compatibility with existing office furniture and the existence of a cooperative agreement that covers most of the proposed supplies and services, it is not practical to solicit additional quotes for this work.
Therefore, staff recommends approving a general services agreement with Western Office for Human Resources and Finance office furnishings in an amount not-to-exceed $108,000 including all fees and taxes and contingencies.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2024-2025 included sufficient funding for the general services agreement in the amount of $108,000 including $85,000 Account No. 10122100.514100 (Human Resources - Departmental Supplies/Expenses) and $23,000 from Account No. 10124100.740100 (Finance - Departmental Special Supplies/Expenses). Staff did not receive the bid for the furniture with enough time to get City Council approval to enter into a general services agreement in Fiscal Year 2024-2025. These funds will be carried over into Fiscal Year 2025-2026 in order to execute the agreement and complete the work.
ATTACHMENTS
None.
MOTION(S)
That the City Council:
1. Approve a general services agreement with Western Office, Inc. to provide workstation furniture and installation services in an amount not-to-exceed $108,000 for the Finance and Human Resources Departments; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.