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Title:
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Adoption of a Resolution Authorizing the Destruction of Examination Materials in the Human Resources Department Which are More than Two Years Old.
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City of Culver City, California
Agenda Item Report
Meeting Date: 01/25/2010 Item Number: C-6
CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the
Destruction of Examination Materials in the Human Resources Department Which
are More than Two Years Old.
Contact Person/Dept.: Serena Wright Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [X] No [] Dates: _10/7/2009; 11/04/2009
Civil Service Commission & 01/06/2010_______
Public Notification: (E-Mail) Meetings and Agendas – City Council (01/20/2010)
Department Approval:
Serena Wright (01/12/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (01/20/10)
Chief Financial Officer Approval:
Mark Scott (by N. Kimball) (01/21/10)
City Manager Approval:
Mark Scott (01/21/10)
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing the
destruction of examination materials in the Human Resources Department which are
more than two years old.
BACKGROUND / DISCUSSION:
At their regular meetings of October 7, 2009, November 4, 2009 and January 6,
2010 the Civil Service Commission unanimously approved the destruction of all
completed examination materials over two years old, with the exception of the
resulting eligible lists pursuant to Civil Service Rule 16, Section 4. The affected files
are listed in Exhibit “A” of the proposed resolution.
California Government Code Section 34090 provides authority for the destruction of
documents that are no longer legally required to be retained, upon receipt of the
written consent of the City Attorney and authorization of the City Council.
The documents listed on Exhibit “A”, attached to the proposed resolution, have been
reviewed in accordance with the provisions of Government Code §§ 34090 and
12946 and meet the requirements for destruction. The City Attorney has consented
in writing to the destruction of these records.
City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
There is no fiscal impact associated with the adoption of this resolution.
ATTACHMENTS:
1. Resolution
2. Excerpt from Civil Service Commission Minutes of the October 7, 2009,
November 4, 2009 and January 6, 2010 meetings.
MOTION:
That the City Council:
Adopt a resolution authorizing the destruction of examination materials in the
Human Resources Department which are more than two years old.
MEETING DATE: 01/25/10
AGENDA ITEM: 1) Adoption of a Resolution Authorizing the Destruction of
Examination Materials in the Human Resources Department
Which are More than Two (2) Years Old.
ATTACHMENTS
Pages
1. Resolution, Exhibit “A” and Certification 1 - 2
2. Excerpt from the Civil Service Commission Minutes
of the October 7, 2009, November 4, 2009 and January
6, 2010 meetings 3 - 5 12ATTACHMENT 2
REGULAR MEETING OF THE October 7, 2009
CIVIL SERVICE COMMISSION, 7:00 P.M.
CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to
order at 7:00 P.M.
Present: Chair Sharon Zeitlin
Vice Chair Dan Gallagher
Commissioner Richard Ochoa
Commissioner Sandy Stivers
Commissioner Michael Whitaker
o0o
Consent Items
Item C-4
Destruction of Expired Examination Materials
MOVED BY VICE CHAIR GALLAGHER, SECONDED BY COMMISSIONER
OCHOA, AND UNANIMOUSLY CARRIED TO APPROVE CONSENT CALENDAR
ITEMS C-1 THROUGH C-4.
THAT THE CIVIL SERVICE COMMISSION RECOMMEND TO THE CITY
COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED
TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED
ABOVE, PROVIDED THAT ALL ELIGIBLE LISTS ARE MAINTAINED.
*******************************************************************
REGULAR MEETING OF THE November 4, 2009
CIVIL SERVICE COMMISSION, 7:00 P.M.
CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to
order at 7:00 P.M.
3
Present: Chair Sharon Zeitlin
Commissioner Richard Ochoa
Commissioner Sandy Stivers
Commissioner Michael Whitaker
Absent: Vice Chair Dan Gallagher - Excused
o0o
Item C-4
Destruction of Expired Examination Materials
MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER
STIVERS, AND UNANIMOUSLY CARRIED (ABSENT VICE CHAIR
GALLAGHER) TO APPROVE CONSENT CALENDAR ITEMS C-1 THROUGH C-
4.
THAT THE CIVIL SERVICE COMMISSION RECOMMEND TO THE CITY
COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED
TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED
ABOVE, PROVIDED THAT ALL ELIGIBLE LISTS ARE MAINTAINED.
***********************************************************
***UNOFFICIAL MINUTES EXCERPT***
REGULAR MEETING OF THE November 4, 2009
CIVIL SERVICE COMMISSION, 7:00 P.M.
CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to
order at 7:00 P.M.
Present: Vice Chair Dan Gallagher
Commissioner Richard Ochoa
Commissioner Sandy Stivers
Commissioner Michael Whitaker
Absent: Chair Sharon Zeitlin - Excused
4 o0o
Item C-4
Destruction of Expired Examination Materials
MOVED, SECONDED, AND UNANIMOUSLY CARRIED (ABSENT CHAIR
ZEITLIN) TO APPROVE CONSENT CALENDAR ITEMS C-1 THROUGH C-4.
THAT THE CIVIL SERVICE COMMISSION RECOMMEND TO THE CITY
COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED
TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED
ABOVE, PROVIDED THAT ALL ELIGIBLE LISTS ARE MAINTAINED.
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