City of Culver City, California
Agenda Item Report
Meeting Date: _07/02/13___ Item Number: _A-1
PRCS COMMISSION AGENDA ITEM: (1) Election of Chair and Vice Chair of the
Parks, Recreation and Community Services Commission; (2) Adoption of Motions
Appointing Commissioners to Various Outside Agency Boards, City Committees and
Other Related Bodies; and, (3) Dissolution/Creation of Certain Ad Hoc
Subcommittees and Adoption of Motions Appointing Commissioners
toRemaining/Newly Created Ad Hoc Subcommittees.
Contact Person/Dept.: Dan Hernandez,
PRCS Director
Phone Number: (310) 253-6655
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: Public Notification: (Email) Meetings and Agendas – Parks,
Recreation and Community Services Commission (06/27/13).
Department Approval:Dan Hernandez
(06/25/13)
City Attorney Approval: N/A
Chief Financial Officer Approval: N/A City Manager Approval: N/A
RECOMMENDATION:
Staff recommends that the Parks, Recreation and Community Services (PRCS)
Commission (1) elect the Chair and Vice Chair of the PRCS Commission; (2) adopt
motions appointing Commissioners to various outside Agency Boards, City
Committeesand other related bodies; and, (3) dissolve/create certain Ad Hoc
Subcommittees and adopt motions appointing Commissioners to remaining/newly
created Ad Hoc Subcommittees.
REORGANIZATION 2013:
1. Election of Chair and Vice Chair
1-A. NOMINATIONS FOR CHAIR
Chair Stuart announces that this is the time and place to receive nominations for
Chair, calls for nominations, closes the nominations, and calls for the vote.
Recommended Motion: That the Parks, Recreation and Community Services
Commission elect Commissioner ___________________as Chair of the Parks,
Recreation and Community Services Commission for the period July 2, 2013 to June
30, 2014.
1-B. NEW CHAIR OPENS NOMINATIONS FOR VICE CHAIR
The new Chair then assumes the Chair, and after any remarks he/she may wish to
make, opens the nominations for Vice Chair. The Chair announces that this is the City of Culver City, California
Agenda Item Report
time and place to receive nominations for Vice Chair, calls for nominations, closes
the nominations, and calls for the vote.
Recommended Motion: That the Parks, Recreation and Community Services
Commission elect Commissioner ________________ as Vice Chair of the Parks,
Recreation and Community Services Commission for the period July 2, 2013 to June
30, 2014. The new Vice Chair then assumes the appropriate chair.
1-C. COMMENTS BY PARKS, RECREATION AND COMMUNITY SERVICES
COMMISSION
The Chair calls on Commissioners for any remarks they may wish to make at this
time. There is no special action necessary by the Commission. In the past,
Commissioners have made comments about the previous year and the future of the
new officer(s).
2. Appointment of Commissioners to Outside Agency Boards, City Committees, and
Other Related Bodies.
Each year the Commission reviews the list Commissioner appointments as liaison
representatives to various committees and organizations, and considers appointing
one or two Commissioners to work with staff members and to ensure Commission
representation on all issues relating to parks, recreation and community services.
The Attachment lists more detailed information on each of the bodies listed below.
ASSOCIATIONS
(1) California Association of Park and Recreation Commissioners and Board
Members (CAPRCBM)
The current representatives to the California Association of Park and Recreation
Commissioners and Board Members (CAPRCBM) are Commissioner Greene,
Delegate, and Commissioner Stuart, Alternate Delegate.
Recommended Motion:That the Parks, Recreation and Community Services
Commissionappoint Commissioner ________________ as Delegate and
Commissioner __________________ as Alternate Delegate of the California
AssociationofPark and Recreation Commissioners and Board Members
(CAPRCBM).
(2) La Ballona Creek Renaissance
The currentDelegate to the La Ballona Creek Renaissance is Commissioner
Stuartand Commissioner Yandais Alternate Delegate.
City of Culver City, California
Agenda Item Report
Recommended Motion: That the Parks, Recreation and Community Services
CommissionappointCommissioner _________________ as Delegate and
Commissioner ________________ as Alternate Delegate of the La Ballona Creek
Renaissance.
(3) Senior Citizens’ Association Board of Directors
The current Delegate to the Senior Citizens’ Association Board of Directors
isCommissionerHudson and Commissioner Greene isAlternate Delegate.
Recommended Motion: That the Parks, Recreation and Community Services
Commission appoint Commissioner ______________ as Delegate and
Commissioner _______________ as Alternate Delegate of the Senior Citizens’
Association Board of Directors.
CITY COMMITTEES
(4) City Committee - Community Development Block Grant (CDBG)
The current Delegate to the Community Development Block Grant (CDBG)
Committee is Commissioner Yanda and Commissioner Greene is Alternate
Delegate.
Recommended Motion: That the Parks, Recreation and Community Services
Commissionappoint Commissioner _________________ as Delegate and
Commissioner __________________ as Alternate Delegate of the Community
Development Block Grant (CDBG) Committee.
(5) City Committee - Disability Advisory Committee
The currentDelegate to the Disability Advisory Committee is Commissioner
Yandaand Commissioner Kim is Alternate Delegate.
Recommended Motion: That the Parks, Recreation and Community Services
Commission appoint Commissioner _________________ as Delegate and
Commissioner __________________ as Alternate Delegate of the Disability
Advisory Committee.
3. Dissolution/Creation of Certain Ad Hoc Subcommittees and Adoption of Motions
Appointing Commissioners to Remaining/Newly Created Ad Hoc Subcommittees.
An “ad hoc” subcommittee serves only a limited or single purpose, it is not perpetual
and it is dissolved when its specific task is completed. Ad-hoc subcommittees do
not constitute a “legislative body” and are not subject to the Brown Act. With this in
mind, the Commission may wish to dissolve certain Ad Hoc Subcommittees listed City of Culver City, California
Agenda Item Report
below that have completed their specific tasks and create new Ad Hoc
Subcommittees as deemed appropriate.
COMMISSION AD HOC SUBCOMMITTEES
(6) Commission Ad Hoc Subcommittee –CC Giving Donation/Sponsorship
Program
Commissioners Stuart and Yanda are currently serving on this Ad Hoc
Subcommittee. The purpose of the CC Giving Donation/Sponsorship Program is to
work with staff to develop promotional materials for the Program. At the May 7,
2013 meeting, there was consensus that this Ad Hoc Subcommittee would go
dormant and be considered again during the Commission reorganization discussion
at the July 2, 2013 meeting. Therefore, staff has presented two options for
consideration below.
Recommended Motion: That the Parks, Recreation and Community Services
Commission appoint Commissioner ____________________ and Commissioner
____________________ to the CC Giving Donation/Sponsorship Ad Hoc
Subcommittee.
OR
Recommended Alternate Motion: That the Parks, Recreation and Community
Services Commission hereby dissolves the CC Giving Donation/Sponsorship
ProgramAd Hoc Subcommittee.
(7) Commission Ad Hoc Subcommittee – Community Conversations – Topic #4
Commissioners Greene and Kim are currently serving on this Ad Hoc
Subcommittee. Community Conversations – Topic #4 was presented at the April 2,
2013 PRCS Commission meeting.It was titled“Food vs. Mind and Body: A
Community Conversation” and featured representatives from the Office of Assembly
Member Holly Mitchell, the Los Angeles County Department of Mental Health and
T.H.E. Clinic, Inc.Therefore, staff is recommending that the Commission dissolve
this Ad Hoc Subcommittee and form the Community Conversations – Topic #5 Ad
Hoc Subcommittee.
Recommended Motion: That the Parks, Recreation and Community Services
Commission hereby dissolves the Community Conversations – Topic #4 Ad Hoc
Subcommittee and forms the Community Conversations – Topic #5 Ad Hoc
Subcommittee.
AND
Recommended Motion: That the Parks, Recreation and Community Services
Commission appoint Commissioner ____________________ and Commissioner
____________________ to the Community Conversations – Topic #5 Ad Hoc
Subcommittee. City of Culver City, California
Agenda Item Report
(8) Commission Ad Hoc Subcommittee – Sponsorship/Financial Support
Commissioners Stuart and Yanda are currently serving on this Ad Hoc
Subcommittee. The purpose of the Sponsorship/Financial Support Ad Hoc
Subcommittee is to develop a plan and a proposal to the City Council for the
establishment a standing PRCS Commission Subcommittee (and/or, potentially,
another type of stand-alone body) to discuss and develop a strategy moving forward
on fundraising, tying in Economic Development, partnerships and programming.
Recommended Motion: That the Parks, Recreation and Community Services
Commission appoint Commissioner ____________________ and Commissioner
____________________ to the Sponsorship/Financial Support Ad Hoc
Subcommittee.
FISCAL IMPACT:
Parks, Recreation and Community Services Commission Ad Hoc Subcommittees
involve a significant amount of staff resources, of which the amount is difficult to
quantify. The majority of any related fiscal impact would be absorbed within the
PRCS Departmental budget. Given the current budget issues facing the City, it is
particularly important to allocate the even scarcerstaff and financial resources to
those areas which maintain the City’s core servicesconsistent with the Council-
Manager form of government.
ATTACHMENT:
Information Regarding Associations, City Committees & Ad Hoc Subcommittees
MOTION:
That the Parks, Recreation and Community Services Commission:
1. Elect a Commission member as Chair; and,
2. Elect a Commission member as Vice Chair; and,
3. Adopt respective motions related to the appointment of Commissioners to
various outside Agency Boards, City Committees and other related bodies
and dissolve/create certain Ad Hoc Subcommittees and adopt motions
appointing Commissioners to remaining/newly created Ad Hoc
Subcommittees.
MEETING DATE: July 2, 2013
AGENDA ITEM: (1) Election of Chair and Vice Chair of the Parks,
Recreation and Community Services Commission; (2)
Adoption of Motions Appointing Commissioners to
Various Outside Agency Boards, City Committees and
Other Related Bodies; and, (3) Dissolution/Creation of
Certain Ad Hoc Subcommittees and Adoption of Motions
Appointing Commissioners to Remaining/Newly Created
Ad Hoc Subcommittees.
ATTACHMENT
Page
Information Regarding Associations, City Committees &
Ad Hoc Subcommittees
1
PARKS AND RECREATION COMMISSION
Information Regarding Associations, City Committees & Ad Hoc Subcommittees
Fiscal Year 2012/2013 Updated 06/25/13
NAME ASSIGNMENTS DESCRIPTION MEETING INFORMATION CONTACT INFORMATION
ASSOCIATIONS
California
Association of Parks
& Recreation
Commissioners &
Board Members
(CAPRCBM)
Mary Ann Greene
Delegate
Laura Stuart
Alternate
The purposes of the Association are to
(1) enhance the training of park and
recreation commissioners and board
members; and, (2) support park and
recreation issues and legislation; CPRS
& NRPA affiliated.
Announcements regarding
activities and training
sessions can be found at
http://www.caprcbm.org.
caprcbm@scglobal.net
La Ballona Creek
Renaissance
Laura Stuart
Delegate
Catherine Yanda
Alternate
Culver City based 501(c)(3) non-profit
organization dedicated to facilitating
long-term collaborative renewal of
Ballona Creek and its watershed in
partnership with public agencies, non-
profit organizations, and stakeholders.
Meets 4
th
Tuesday of each
month at 7:00 p.m.;
contact Jim Lamm to
confirm the date, time and
place.
Jim Lamm, President
(310) 839-6896
jim.lamm@ballonacreek.org
Culver City Senior
Citizens Association
Board of Directors
Rick Hudson
Delegate
Mary Ann Greene
Alternate
A nonprofit organization whose
objective is to support the Senior Center
and the Senior & Social Services
Division in its services to senior citizens.
Meets the 2
nd
Monday of
each month at 1:00 p.m. in
the Senior Center
Conference Room.
Kay Heineman, President
Armando Abrego, Staff Liaison
(310) 253-6724
Armando.Abrego@CulverCity.org
CITY COMMITTEES
Community
Development Block
Grant (CDBG)
Advisory Committee
Catherine Yanda
Delegate
Mary Ann Greene
Alternate
Considers projects to be recommended
to City Council for annual Federal
CDBG funding.
Two annual meetings
generally occur in
Oct./Nov.; exact dates
TBA – Staff will contact
members.
Kriss Casanova, Staff Liaison
(310) 253-5769
Kriss.Casanova@CulverCity.org
Disability Advisory
Committee
Catherine Yanda
Delegate
Marianne Kim
Alternate
Advises City staff and City Council on
issues related to the disabled in the
community
Meets the 2
nd
Wednesday
of even numbered months
at 6:15 p.m. in the Senior
Center Conference Room.
Dr. Jay Shery, Chair
Darren Uhl, Staff Liaison
(310) 253-6729
Darren.Uhl@CulverCity.org
AD HOC SUBCOMMITTEES
CC Giving Donation /
Sponsorship
Program
Catherine Yanda
Laura Stuart
Working with staff to develop
promotional materials for the Program.
On an as-needed basis. Dan Hernandez, PRCS Director
(310) 253-6682
Dan.Hernandez@CulverCity.org
Community
Conversations –
Topic #4
Marianne Kim
Mary Ann Greene
Will plan, organize and stage the
presentation on the next Community
Conversations topic.
On an as-needed basis. Same as above.
Sponsorship /
Financial Support
Catherine Yanda
Laura Stuart
Develop a plan and a proposal to the
City Council for the establishment a
standing PRCS Commission
Subcommittee to discuss and develop a
strategy moving forward on fundraising,
tying in Economic Development,
partnerships and programming.
On an as-needed basis. Same as above.
ATTACHMENT