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CC - CONSENT ITEM: Approval of a Combined Spending Authority with Logicalis Inc and Golden Star Technology Inc for Fiscal Year 2025-2026 in an Amount Not-to-Exceed $250,000 for the Purchase of Replacement Hardware and Network Infrastructure.
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Meeting Date: July 14, 2025
Contact Person/Dept.: J.R. Wright / Information Technology
Phone Number: (310) 253-5950
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (07/10/2025)
Department Approval: J.R. Wright, Chief Information Officer, (06/18/2025)
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RECOMMENDATION
Staff recommends the City Council approve a combined spending authority with Logicalis Inc and Golden Star Technology Inc (GST) for Fiscal Year 2025-2026 in an amount not-to-exceed $250,000 for the purchase of replacement hardware and network infrastructure.
BACKGROUND
On August 14, 2023, the City Council approved a staff recommendation authorizing a Blanket Purchase Order with Logicalis Inc. for Fiscal Year 2023-2024 to support the purchase of replacement hardware and network infrastructure. That agreement included the replacement of end-of-life components and enhancements to virtual meeting capabilities.
As the City continues to modernize its networking infrastructure, it remains focused on reducing expenditures while enhancing system performance, security, and availability. In pursuit of these goals, the City has reevaluated the proposal from the previously approved vendor, Logicalis, to identify potential cost savings without compromising technological capabilities or service. Following a comprehensive review of alternative vendors, the Information Technology Department has determined that Golden Star Technology Inc. (GST) offers a more cost-effective and technically appropriate solution. Through competitively sourced agreements, GST can provide equivalent system hardware and support services that better align with the City's performance standards and budgetary objectives.
Staff recommends using both Logicalis and GST for these purchases, ensuring access to the most competitive pricing and appropriate technology. Utilizing both vendors allows the City to meet specialized equipment needs while benefiting from vendor-specific strengths and cooperative purchasing discounts. Both vendors offer hardware and support pricing through nationally recognized cooperative agreements:
• NASPO (National Association of State Procurement Officials) ValuePoint Master Agreement #AR3227, Cisco Participating Addendum CA #7-20-70-47-01
• OMNIA Partners Contract #R200803 competitively procured in partnership with Region 4 Education Service Center in Houston Texas.
Pursuant to City Municipal Code (CCMC) Sections 3.07.055.B, 3.07.055.E and 3.07.055.G, formal bidding procedures do not apply when the equipment is part of a previously acquired system and necessary for its maintenance or improvement (Subsection B); when the items to be purchased include software or hardware maintenance (Subsection E); and when competitive bid procedures have already been satisfied by another public agency or non-profit agencies whose main purpose is to assist cities or other public entities (Subsection G) provided the equipment, goods or supplies are supplied to the City at the same or better price. The proposed procurement with GST and Logicalis complies with all applicable CCMC exceptions.
FISCAL ANALYSIS
The proposed spending authorization with both Logicalis and GST would result in an expenditure not-to-exceed $250,000 for the purchase of end-of-life network devices/switches, outdated desktop phones, and additional conference room network equipment. These expenditures are consistent with the City’s adopted strategy for equipment lifecycle management and network modernization.
The Adopted Budget for Fiscal Year 2025-2026 includes sufficient funding to cover the proposed $250,000 expenditure under CIP Account No. 42080000.730100.PT010 (Technology) which can be found in the Capital Improvements section of the budget book in the Summary by Fund and Project under Fund 420 (General Fund).
Newly purchased hardware and networking components will be added to the City’s enterprise maintenance and support agreement. Any increases in annual support costs will be incorporated into Account No. 10124100.600200 (Information Technology - R&M Equipment) during future budget cycles.
ATTACHMENTS
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MOTION(S)
That the City Council:
1. Approve a combined spending authority with Logicalis Inc and Golden Star Technology Inc for Fiscal Year 2025-2026 in an amount not to exceed $250,000 for the purchase of replacement hardware and network components; and
2. Authorize the Purchasing Officer to execute related purchase orders on behalf of the City.