City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council award a construction contract to C.T. & F., Inc.
as the lowest responsive and responsible bidder for the Fire Station #3 Fiber Optic
Installation Project, P-912, in the amount of $93,989.00.
BACKGROUND:
On June 18, 2007, the City Council/Redevelopment Agency awarded a contract to
FEI Enterprises, Inc. for the construction of the new Fire Station #3 located at 6030
Bristol Parkway. Construction on the new fire station began on August 7, 2007 and
is estimated to be completed by the end of March of 2009. In order to connect the
new fire station to the City’s e-mail server, provide access to the internet, have the
capability to run critical programs for incident reporting, inspection tracking through
Permits Plus, and comprehensive staff, event, and resource scheduling, a fiber optic
connection between City Hall and the new fire station is required.
The Fire Station #3 Fiber Optic Installation Project will install a 3” diameter conduit in
Slauson Avenue from the SR-90 Freeway to Hannum Avenue and in Hannum
Avenue to Playa Street where it will terminate at the existing pull box located at the
corner of Playa Street and Hannum Avenue. Existing 3” conduit was installed in
Playa Street and Overland Avenue from Sawtelle Boulevard to Hannum Avenue
which contains black jacket cable that serves the closed circuit television (CCTV)
cameras at the intersections of Jefferson Boulevard/Playa Street and Jefferson
Boulevard/Slauson Avenue. Existing 3” conduit has also been installed in Bristol
Parkway and Slauson Avenue from the new Fire Station #3 to the SR-90 Freeway
on/off ramp. A yellow jacket fiber optic data cable will be spliced at the existing pull
box located at the intersection of Overland Avenue and Sawtelle Boulevard and be
Meeting Date: 01/12/09 Item Number: C-6
AGENDA ITEM: Award of a Construction Contract to C.T. & F., Inc. for the Fire
Station #3 Fiber Optic Installation Project, P-912.
Contact Person/Dept.: Andy O’Connell/PW Phone Number: (310) 253-5606
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Public Notification:
Master E-Mail Notification List (01/07/2009)
Project bidders by telephone on December 24, 2008
Department Approval:
Charles D. Herbertson (12/24/08)
City Attorney Approval:
Carol Schwab (by H. Baker) (01/05/09)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (01/06/09)
City Manager Approval:
Jerry B. Fulwood (01/07/09)_ City of Culver City, California
City Council Agenda Item Report
pulled through the new and existing 3” diameter conduits to the new Fire Station #3.
The yellow jacket fiber optic cable will share the 3” conduit in Overland Avenue and
Playa Street with the existing black jacket cable. Since the project bid was well
below the engineer’s estimate, it has been decided to extend the black jacket fiber
optic cable from the intersection of Playa Street and Hannum Avenue to the
intersection of Slauson Avenue and Bristol Parkway. This cable will then be able to
serve a CCTV camera at this intersection if the need arises in the future.
DISCUSSION:
On December 18, 2008, the Deputy City Clerk publicly opened bids. Three
contractors responded with the following bid amounts:
CONTRACTOR
BID
AMOUNTS
1 C.T. & F., Inc., Bell Gardens, CA $93,989.00
2 TERNO Electrical Contractors, La Mirada, CA $97,134.00
3 Dynaelectric, Los Alamitos, CA $180,000.00
Staff has reviewed C.T. & F., Inc.’s bid package and found the bid documents
complete. The bonding information, contractor eligibility, and worker’s compensation
insurance were reviewed and determined to meet City requirements. C.T. & F.,
Inc. is a reputable construction firm and has successfully performed and completed
other projects in the City.
FISCAL ANALYSIS:
Based on the engineer’s estimate for the construction cost of this project, the
sufficient funds have been allocated in the Fiscal Year 2008/2009 Adopted Capital
Improvement Program Budget for Project P-912 (42000912).
ATTACHMENTS:
1. Vicinity Map
City of Culver City, California
City Council Agenda Item Report
MOTION:
That the City Council:
1) Award a construction contract to C.T. & F., Inc for the Fire Station #3 Fiber Optic
Installation Project, P-912, for its bid amount of $93,989.00;
2) Authorize the Public Works Director/City Engineer to increase the contract by an
amount not to exceed $9,400.00 (10%), if necessary, due to unforeseen
conditions.
3) Authorize the City Attorney to review/prepare the necessary documents and
authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: 1112/09
AGENDA ITEM:
Consideration to Award a Construction Contract to
C.T. & F., Inc. for the Fire Station #3 Fiber Optic
Installation Project, P-912.
ATTACHMENTS
Pages
Vicinity Map 1I
PROJECT VICINITY MAP
LEGEND
EXISTING CONDUIT 3,860 FT
PROPOSED CONDUIT - - - 1,890 FT
N.T.S.