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Assign Roles and Responsibilities of the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee during the Juneteenth Event for 2026.
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Meeting Date: May 20, 2026
Contact Person/Dept: Edgar Varela/Special Events Manager
Phone Number: (310) 253-5752
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: (E-mail) Meetings and Agendas - MLK Celebration and Juneteenth Advisory Committee (05/15/2026); (E-mail) Parks, Recreation & Community Services Department Updates (05/15/2026)
Department Approval: Adam Ferguson, PRCS Deputy Director (05/14/2026)
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RECOMMENDATION
Staff recommends that the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee assign roles and responsibilities of the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee during Juneteenth Event for 2026.
BACKGROUND/DISCUSSION
On February 19, 2025, and March 19, 2025, the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee (Advisory Committee) requested a discussion to define and assign roles and responsibilities for Committee Members during the Juneteenth Celebration event. Building on this prior approach, staff is bringing this item forward again to support effective coordination and role assignment for the upcoming event.
Examples of roles and responsibilities:
Role: On-Site Troubleshooter
Responsibilities:
• Be on standby to handle unexpected problems.
• Respond quickly to logistical, technical, or interpersonal issues.
• Escalate serious issues to event management as needed.
• Maintain composure and professionalism in high-stress situations.
Vendor Coordination
Role: Vendor Liaison
Responsibilities:
• Communicate location assignments and event policies to all vendors.
• Ensure vendors are properly set up and have necessary support.
• Address any concerns related to vendor operations or requirements.
• Collect feedback from vendors’ post-event.
Performers and Entertainment
Role: Entertainment Coordinator
Responsibilities:
• Manage communication and scheduling with all performers.
• Ensure performers are ready and on time for their sets.
• Coordinate audio/visual needs and stage access.
• Support transitions between performances to maintain schedule.
Attendee Support
Role: Guest Services Liaison
Responsibilities:
• Answer questions and guide guests around the venue.
• Handle lost and found items.
• Document attendee feedback and concerns.
All roles and responsibilities are subject to the direction and discretion of Culver City’s Special Event Manager, Edgar Varela. The description provided above are illustrative examples and may be adjusted based on specific needs and scope of the event.
FISCAL IMPACT
There is no fiscal impact associated with this discussion.
ATTACHMENT
None.
MOTIONS
That the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee:
Approve the Assigned Roles and Responsibility for the Advisory Members at the Juneteenth Celebration Event 2026.