City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve the proposed Memorandum of
Understanding (“MOU”) between the City and the Culver City Historical Society
(“Historical Society”) for long term use of the Overflow Room in the Veterans
Memorial Building (Attachment 1) and authorize its execution by the City Manager.
BACKGROUND:
On June 22, 2006 the City received a letter from the Historical Society requesting
that the City of Culver City (City) work with the Historical Society to find a City facility
where the history of Culver City could be archived, worked on, visited and displayed.
The City Manager informed the City Council in a memo of the request on July 19,
2006). Thereafter, the City Manager directed the Director of Parks, Recreation and
Community Services to work with the City Historian, liaison of the Historical Society
to the City, regarding the possibility of the Historical Society using space within one
of the City’s Park, Recreation and Community Services facilities.
The elements that the Historical Society identified as necessary for a prime location
were: 1) a safe and secure environment, 2) local access, 3) electricity/internet
access (to be paid by the Historical Society), 4) work/office space for cataloguing,
research, scanning, and, 5) storage space. In return, the letter stated the City would
benefit from; 1) development of historic resources in one place, 2) cost savings to
Meeting Date: 02/26/07 Item Number: A-3
AGENDA ITEM: Approval of a Memorandum of Understanding between the City
and the Culver City Historical Society for Long Term Use of the Overflow Room in
the Veterans Memorial Building.
Contact Person/Dept.: William La Pointe,
PRCS Director; Heather Iker, Deputy City
Attorney
Phone Number: (310) 253-6682;
(310) 253-5660
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List (2/21/07); Cathy Zermeno; President,
Culver City Historical Society (02/21/07); Cultural Affairs Commission (02/21/07); Parks
and Recreation Commission (02/21/07); Planning Commission (02/21/07); Julie Lugo
Cerra, City Historian (02/21/07); Dan O’Brien, Veterans Memorial Park Neighborhood
Watch Commander (02/21/07).
Department Approval:
William La Pointe (02/06/2007)
City Attorney Approval:
Carol Schwab (by H. Iker) (02/13/2007)
City Controller Approval:
Marlee Chang (2/20/2007)
City Manager Approval
Jerry B. Fulwood (02/21/07)City of Culver City, California
City Council Agenda Item Report
the City in cataloguing and preserving important city records, 3) economic
development, 4) continuing displays for special events, 5) orientation programs for
the City and/or visiting dignitaries, 6) continuing development of tours and docent
training.
Through much discussion and consideration, the Overflow Room in the Veterans
Memorial Building was seen to fulfill all of the elements listed by the Historical
Society as characteristics of their prime location. At the September 25, 2006 City
Council meeting, Council authorized a long term Lease Agreement with the
Historical Society for rental of the Overflow Room at the Veterans Memorial Building
(See Exhibit “A” to Attachment 1). In addition, Council directed staff to return within
90 days of the execution of the Lease with a memorandum of understanding (MOU)
between the City and the Historical Society. The Lease was executed by the City on
December 28, 2006. (A copy of an excerpt of the minutes of the September 25,
2006 City Council meeting is included as Attachment 2).
DISCUSSION:
Staff has met with representatives of the Historical Society to develop the proposed
MOU.
The terms and conditions of the MOU include, but are not limited to, the following:
Initial five-year term, with an automatic renewal, annually, for additional
one-year periods. Either party may terminate the MOU with 30 days’
notice.
Provisions relating to ownership, storage and exhibition of various
historical items.
Historical Society shall act in an independent capacity and not as officers,
agents, representatives, or employees of City.
Historical Society shall assist in cataloguing and preserving important City
records; display historical items; assist in providing orientation programs
for City and visiting dignitaries; and store and be the custodian of City-
owned historical items or artifacts provided to the Historical Society.
It is recommended the City Council review the proposed MOU, provide comments,
and authorize its execution.City of Culver City, California
City Council Agenda Item Report
FISCAL ANALYSIS:
There are no costs associated with the approval of the MOU. There may be minimal
in-house costs associated with the implementation of this program
ATTACHMENTS:
1. Proposed Memorandum of Understanding between the City and the Culver City
Historical Society.
2. Excerpt of the minutes of the September 25, 2006 City Council meeting.
MOTION:
That the City Council:
1. Approve the Memorandum of Understanding with the Culver City Historical
Society for long term use of the Overflow Room at the Veterans Memorial
Building; and,
2. Authorize the City Manager to execute the MOU on behalf of the City.
or
3. Discuss the item and provide further direction to staff.
MEETING DATE: 02/26/07
AGENDA ITEM: Approval of a Memorandum of Understanding
between the City and the Culver City Historical Society for Long
Term Use of the Overflow Room in the Veterans Memorial Building.
ATTACHMENTS
1. Proposed Memorandum of Understanding between the
City and the Culver City Historical Society.
2. Excerpt of the minutes of the September 25, 2006 City
Council meeting.
Page
1-13
14-15Contract No. 2006-203
MEMORANDUM OF UNDERSTANDING
(RE: Lease between the City and the Culver City Historical Society)
This Memorandum of Understanding (hereinafter, "MOU") is made and entered into by
and between the City of Culver City (hereinafter, "City") and the Culver City Historical
Society (hereinafter, "Historical Society").
RECITALS AND DEFINITIONS
A. City is the owner and operator of the subject property commonly known as the
"Overflow Room," (hereinafter the "Premises") which is a part of the Veterans
Memorial Complex (the "Facility"), located at 4117 Overland Blvd., in the City of
Culver City, County of Los Angeles, State of California.
B.
On January 1, 2007, the City and Historical Society executed a Lease
Agreement for the Premises to be used for public display and work/office space
for cataloguing, research, scanning and storage. The Lease requires that City
and Historical Society execute a memorandum of understanding which sets
forth provisions relating to ownership, storage and exhibition of various
historical items.
C. Historical Society is a not-for-profit, tax exempt corporation consisting of
members and supporting members with an interest in history, who are
committed to preserving the history of the Culver City area. This is
accomplished through a variety of activities, including but not limited to
displays, lectures, programs, Living History projects, walking and bus tours, as
well as acting as a cultural resource.
D. The parties acknowledge that the Premises are located in the Veterans
Memorial Complex, owned and operated by City for the benefit of the general
public.
E. The use of the Premises, as contemplated by the Lease and this MOU, will
serve to benefit City and the community at large as a cultural attraction, which
will assist in increasing public interest in City's history, as well as other events
and programs in Veterans Memorial Complex. In addition, it will provide a
facility to help preserve City's history and historical artifacts.
TERMS AND CONDITIONS
1. General Terms and Conditions
A. The Lease between City and Historical Society for use of the Premises
is attached hereto as Exhibit "A" and incorporated herein by reference.
If there should arise a conflict between the provisions of the Lease and
this MOU, the Lease shall prevail.
B. Unless terminated as provided herein, the initial term of this MOU shall
be from January 1, 2007 until December 31, 2011 (the "Initial Term").
At the conclusion of the Initial Term and unless otherwise terminated as
provided herein, this MOU will automatically renew, annually, for
additional one-year terms; provided, that Historical Society provides
Page 1 of 6Contract No. 2006-203
written notice to City of its intent to renew this MOU on or before the
October 1 immediately preceding each renewal period. Either party
may terminate this MOU at any time, upon written notice to the other
party; provided, that such termination shall be effective upon the 30th
day after the date of the notice.
C. Historical Society, its directors, officers, agents, employees, members
and volunteers, shall not have any possessory interest in the Premises,
except as specified in the Lease or this MOU.
D. Historical Society, its directors, officers, agents, employees, members
and volunteers, shall act in an independent capacity and not as officers,
agents, representatives, or employees of City.
E. This MOU shall be binding upon, and shall inure to the benefit of, each
party and its directors, officers, officials, agents, employees, former
employees, members, volunteers, successors and assigns, and all
persons or entities acting by, through, under or in concert with them.
F. This MOU, including the attached Lease, constitutes the entire
agreement between the parties pertaining to the subject matters
contained herein, and supersedes any and all prior or
contemporaneous agreements, representations, or understandings of
the parties.
G. No supplement, alteration, variation, modification, or amendment of this
MOU shall be binding, unless agreed upon in writing by both parties.
H. Notwithstanding any contrary provisions contained herein, and to
provide for enforcement of this MOU, the parties reserve to themselves
the right to initiate and to pursue any legal action necessary to enforce
the terms of this MOU. In the event of legal action, the prevailing party
shall be entitled to recover from the non-prevailing party reasonable
attorneys' fees and costs and expenses actually incurred, in addition to
any other relief the court deems just and proper. The parties agree to
provide each other with ninety (90) days' notice of intent to take legal
action to enforce the terms and conditions, responsibilities and duties as
outlined in this MOU, prior to the filing of any legal action. The parties
further agree to participate in an alternative dispute resolution process,
such as mediation, to try and resolve any disputes prior to litigation.
The cost and expense of such alternative dispute resolution shall be
paid by City. The parties further agree that the proper venue for such
legal action shall be the Superior Court for the County of Los Angeles.
I. The terms of this Agreement shall be interpreted according to the laws
of the State of California.
J. This MOU may be executed in one or more counterparts, each of which
shall be deemed an original, but all of which together shall constitute
one and the same agreement A photocopy of a signed original of this
Page 2 of 6Contract No. 2006-203
MOU may be used for all purposes for which a signed original can be
used.
K. If the City Council finds that it is in the public interest, health and/or
welfare, City reserves the right to change the Premises to a use to be
determined by the City Council; provided, that any action taken by the
City Council must be in compliance with the terms and conditions of the
Lease and this MOU.
L. Any notices, requests and demands made by City and/or Historical
Society regarding the Premises and this MOU shall be directed as
follows:
i. To City:
City of Culver City
Department of Parks, Recreation and Community Services
Attention: Director
9770 Culver Boulevard
Culver City, CA 90232
City of Culver City
Office of the City Manager
9770 Culver Boulevard
Culver City, CA 90232
ii. To Historical Society:
Culver City Historical Society
P.O. Box 3428
Culver City, CA 90231-3428
2. Historical Society's Rights, Duties and Responsibilities
A.
If Historical Society alters its charitable non-profit status, City shall be
notified and reserves the right to renegotiate and/or terminate this MOU.
B.
Historical Society shall cooperate with City while designing, renovating,
developing, operating and maintaining the Premises, and shall submit
any and all design proposals to the appropriate City Departments and/or
City's designated representative for review and approval.
C.
Historical Society shall not alter the existing physical contours, features
or improvements of the Premises (interior and exterior) without first
requesting in writing and seeking approval from City, or its designated
representative. City shall provide a written response within a
reasonable time after the submission of any and all requests.
D. Historical Society will, as much as financially feasible, provide the funds
necessary to renovate, construct and develop the Premises for the
purpose of operating it as a public display and work/archive area. By
entering into this MOU or the Lease, City has not made any
Page 3 of 6
3Contract No. 2006-203
commitments, whatsoever, to provide Historical Society with funding to
renovate, construct or develop the Premises.
E. Historical Society shall track and maintain financial records for funds
expended for the renovation, development, operation and maintenance
of the Premises, and maintain such records as legally obligated under
the provisions of a 501(c)(3) charitable organization. These records
shall be made available to City upon request.
Should City need to close all or a portion of the Premises to allow for
maintenance and/or repair as deemed necessary, Historical Society
shall provide notice of such closure to the public.
G. Historical Society shall:
i. reimburse City for any City staff expenses incurred if Historical
Society requests the Facility to be open to the public at times other
than when City Facility staff is on duty;
ii. pay the cost for installation and use of telephone service and
internet access at the premises;
iii. pay the cost of all other utilities to service the premises in the
amount of $2,000 per year.
iv. assist in cataloguing and preserving important City records of
historical interest;
v. display historical items;
vi. assist in providing orientation programs for City and visiting
dignitaries with prior notification so as to insure that a representative
of Historical Society is available;
vii. store and be the custodian of any City-owned historical items or
artifacts provided to Historical Society (as described, in part, in
Exhibit "B," attached hereto and incorporated herein by reference).
Historical Society has the right to preserve, renovate, repair,
maintain and display such artifacts; and shall handle such artifacts
in a responsible, professional and secure manner;
viii. be responsible for all cleaning and maintenance and keep up the
area in a clean, neat and organized manner and one that is
professional and presentable to the public.
3. City's Rights, Duties and Responsibilities
A. In consultation with Historical Society, City staff shall inspect and review
any and all proposals for the design of the Premises and have the right
to reject or amend such proposals at its sole discretion.
B. After discussion with Historical Society, City shall inspect and review
any and all proposals to alter the existing physical contours, features, or
improvements of the Premises (interior and exterior) and have the right
to reject or amend such proposals, in accordance with all applicable
Federal, State and City laws, codes and regulations.
C. Upon request by Historical Society, City shall provide all pertinent
information necessary for Historical Society to effectively fulfill its|1010| Page 4 of 6Contract No. 2006-203
responsibilities under this MOU, except documents and information that
do not constitute discloseable public records.
D. If City requires information from Historical Society concerning issues
related to the Premises which may arise, City shall request such
information, and allow at least seven (7) business days for any and all
written responses from Historical Society, unless otherwise requested.
E. City shall have the right to close a portion or the entire Premises to
allow for maintenance and/or repair as deemed necessary, including,
but not limited to, the infrastructure, HVAC, and wet and dry utilities,
and Historical Society shall provide notice of such closure to the public.
F. City shall inspect, review and approve all proposed signs exterior to the
Premises by Historical Society prior to their posting at the Premises,
including, but not limited to, placards acknowledging the donors of
exterior and interior amenities.
G. City shall maintain the exterior of the Premises.
H. City shall have no obligation for the security of the Premises; however,
Facility staff shall report any breaches of security, if known to Facility
staff, to the appropriate authorities and Historical Society in a timely
manner.
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of
Understanding to be executed by and through their respective authorized officers, as
of the date written herein below.
CULVER CITY HISTORICAL SOCIETY
Date: Cathy Zermeno, President
Date: Robin Turner, 2nd Vice President
CITY OF CULVER CITY
Date: Jerry Fulwood, City Manager
(Signatures Continued on Page 6)
Page 5 of 6
5Contract No. 2006-203
(Signatures Continued from Page 5)
APPROVED AS TO CONTENT: APPROVED AS TO FORM:
William LaPointe
Parks, Recreation and Community
Services Director
APPROVED AS TO FINANCING:
Marlee Chang, City Controller
Carol A. Schwab
City Attorney
Page 6 of 6EXHIBIT "A" to Contract No. 2006-203
Contract No. 2006-180
LEASE
WITH: Culver City Historical Society
FOR: Lease of a Portion of 4117 Overland Avenue
THIS LEASE is made and entered into by and between CITY OF CULVER CITY,
a municipal corporation, hereinafter referred to as "City", and the CULVER CITY
HISTORICAL SOCIETY, a local non-profit corporation, hereinafter described as
"Historical Society."
1. PREMISES LEASED AND USE THEREOF. City is fee simple owner of
real property, and all improvements thereon, including, but not limited to, a
building, parking area and landscaping, commonly referred to as
Veteran's Memorial Complex (the "Facility"). The Facility contains several
separate rooms which City leases for community functions. One of those
rooms is the overflow room from the Multi-Purpose Room (commonly
known as the "Overflow Room"). For purposes of this Agreement, the
interior of the Overflow Room shall be defined as the "Premises." City
hereby agrees to lease, exclusively, to Historical Society the Premises for
public display and work/office space for cataloguing, research, scanning
and storage; provided, that such permission is conditioned on City and
Historical Society executing, within ninety (90) days after the effective date
of this Agreement, a memorandum of understanding ("MOU") which sets
forth provisions relating to the ownership, storage and exhibition of various
historical items.
2.
USE OF MULTI-PURPOSE ROOM. Historical Society acknowledges and
understands that the Multi-Purpose Room, located immediately adjacent
to the Premises, is frequently rented by other parties for uses which may
be incompatible with events that may be planned by Historical Society on
the Premises. In recognition of the foregoing, City reserves the right to
rent the Multi-Purpose Room to third parties even if the Historical Society
has already scheduled an event in the Premises; provided, that prior to
City finalizing the rental of the Multi-Purpose Room to that third party, City
shall provide Historical Society 48-hours' notice of the opportunity to rent
the Multi-Purpose Room for the same fee being paid by that third party. If
Historical Society agrees to pay that same fee, then City shall not rent the
Multi-Purpose Room to that third party. Otherwise, City, in its sole
discretion, retains full authority to rent the Multi-Purpose Room to any
third party for any event.
3.
TERM OF LEASE. Unless terminated as provided herein, the initial term
of this Lease shall be from January 1, 2007 until December 31, 2011, (the
"Initial Term"). At the conclusion of the Initial Term and unless otherwise
terminated as provided herein, this Lease will automatically renew,
annually, for additional one-year terms; provided, that Historical Society
Page 1
9provides written notice to City of its intent to renew this Lease on or before
the October 1 st immediately preceding each renewal period.
4. CONSIDERATION FOR LEASE. In consideration of this Lease,
Historical Society shall, on or before January 31, 2007, and January
1 st of
each subsequent year this Lease remains in effect, pay City One Dollar
($1.00) per year. In addition, Historical Society shall provide all the
following consideration to City for this Lease:
a. reimburse City for any City-staff costs incurred if Historical Society
requests the Facility to be open to the public at times other than when
City Facility staff is on duty;
b. pay the cost for installation and use of telephone service and internet
access at the Premises;
C. pay the cost of all other utilities to service the Premises in the amount
of $2,000.00 per year;
d. assist in cataloguing and preserving important City records;
e. display historical items;
f. store historical items that are the property of the City (more fully
described in the MOU), as agreed upon by the parties;
g. provide orientation programs for City and visiting dignitaries; and
h. continue development of City historical tours and docent training.
The use of the Premises, as contemplated by this Lease and the MOU,
will serve to benefit the City and the community at large as a cultural
resource and attraction, which will assist in increasing public interest in the
City's history, as well as other events and programs in the Veterans
Memorial Building. In addition, it will provide a facility to help preserve the
City's history and historical artifacts.
4. HOLD HARMLESS. Historical Society shall be responsible for any and all
injuries to or death of any person, and for any and all damage to any and
all real or personal property, including the Premises, caused by or
resulting from any acts, errors or omission of Historical Society, its
directors, officers, employees, agents, members, volunteers and invitees,
arising out of this Lease. Historical Society shall defend, hold harmless
and indemnify City, its officials, officers, employees, agents and
volunteers, from any and all liability claims, including costs, for damages
to real or personal property, or personal injury or death, resulting from
Historical Society's, its directors', officers', employees', agents', members',
volunteers' and invitees', acts, errors or omissions arising out of this
Lease.
Page 25. INSURANCE. Without limiting its obligations pursuant to Paragraph 4 of
this Lease, Historical Society shall submit one or more duly executed
certificates of insurance for Comprehensive General Liability in the
minimum amount of One Million Dollars ($1,000,000.00) single limit
coverage (endorsed by an endorsement, approved by the City Attorney,
attached hereto as Exhibit "A" and incorporated herein by reference) and
for Property Damage Coverage in the minimum amount of One Million
Dollars ($1,000,000.00).
6. ASSIGNMENT; HYPOTHECATION. This Lease is for the specific benefit
of Historical Society and any attempt by Historical Society to assign the
benefits or burdens of this Lease without prior written approval of City
shall be prohibited and shall be null and void. Historical Society shall not
mortgage, pledge, or otherwise hypothecate the Premises as security for
the payment of any debt, for the purpose of securing funds for Historical
Society's use, and any such instrument shall be null and void insofar as
the Premises are concerned.
7. DESTRUCTION OF BUILDING. If the Facility or Premises is substantially
destroyed by fire or other means, or by acts of nature, so as to make the
building or Premises unusable, then either party may terminate this
Lease. "Substantially destroyed" shall mean the cost of repair is not less
than fifty percent (50%) of replacement costs.
8.
NO IMPROVEMENTS. Historical Society shall not make any
improvements or alterations to the Premises, including those necessary to
complete the obligations in Subparagraph 3.b, without prior approval from
City; provided, that all costs incurred for any improvements or alterations
whatsoever of the Premises shall be the sole responsibility of Historical
Society; and further provided, that Historical Society shall return the
Premises to their original condition within a reasonable period of time after
termination of this Lease upon prior written request by City.
9. NO OBLIGATION TO CITY TO MAINTAIN PREMISES. City shall have
no obligation or duty, whatsoever, to operate, maintain, repair or replace
the Premises or any of the improvements on the Premises. Historical
Society shall properly maintain, in good order and repair (reasonable wear
and tear excepted), the portions of the Premises hereby leased. Historical
Society shall properly maintain the Premises free and clean of trash,
debris and damage.
10.PAYMENT OF PROPERTY AND OTHER TAXES. If any taxes are
assessed based on this Lease or Historical Society's use of the Premises,
then Historical Society shall be solely responsible for paying such taxes.
11.APPLICABLE LAWS, CODES AND REGULATIONS, Historical Society
shall comply with all applicable Federal, State and local laws, codes and
regulations.
Page 312.MODIFICATION OF LEASE. This Lease may not be modified, nor may
any of the terms, provisions or conditions be modified or waived or
otherwise affected, except by a written amendment signed by all parties
hereto.
13. RIGHT TO TERMINATE. Either party may terminate this Lease at any
time, upon written notice to the other party; provided, that such
termination shall be effective upon the thirtieth (30th) day after the date of
the notice.
14. NOTICES. All notices given or required to be given pursuant to this Lease
shall be in writing and may be given by personal delivery or by mail.
Notice sent by mail shall be addressed as follows:
To City:
To Historical Society:
City of Culver City
Attn: Parks, Rec. and Comm. Services. Dir.
P. O. Box 507
Culver City, CA 90232-0507
Culver City Historical Society
Attn: President
P.O. Box 3428
Culver City, CA 90231-3428
15.WAIVER. If at any time one party shall waive any term, provision or
condition of this Lease, either before or after any breach thereof, no party
shall thereafter be deemed to have consented to any future failure of full
performance hereunder.
16.GOVERNING LAW. The terms of this Lease shall be interpreted
according to the laws of the State of California. If litigation arises out of
this Lease, then the parties shall attempt to mediate the dispute, in good
faith, prior to taking any other action. If mediation is unsuccessful, the
parties may agree to arbitrate the dispute in accordance with the rules of
the American Arbitration Association. If either party does not agree to
arbitration or is unsatisfied with the results of the arbitration, then venue
shall be in the Superior Court of Los Angeles County.
17.CITY RIGHT TO ENTER PREMISES. City shall retain the right to enter
the Premises at any reasonable time for the purpose of inspecting and
maintaining the Premises.
18.LITIGATION FEES. If litigation arises out of this Lease for the
performance thereof, then the court shall award reasonable costs and
expenses, including attorney's fees, to the prevailing party.
lb
19. INTEGRATED AGREEMENT. This Lease represents the entire
Agreement between City and Historical Society regarding the subject
Page 4Page 5
matter hereof, and all preliminary negotiations and agreements are
deemed a part of this Lease. No verbal agreement or implied covenant
shall be held to vary the provisions of this Lease. This Lease shall bind
and inure to the benefit of the parties to this Lease, and any subsequent
successors and assigns.
20.SEVERABILITY. If any section, paragraph, sentence, clause, phrase or
portion of this Lease is deemed invalid, then that invalidity shall not affect
the validity of the remainder of this Lease.
/ / /
III
111APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
1/1/liff6m La Pointe, Caro Schwab,
Parks, Recreation and Community
r
City A orney
Services Director
Marlee Chang,
City Controller
Page 6
21. EFFECTIVE DATE. The effective date of this Lease is the date it is
signed on behalf of City, and shall remain in full force and effect until
amended or terminated; provided, that the indemnification and hold
harmless provisions shall survive the termination.
CULVER CITY HISTORICAL SOCIETY, a
California non-profit corporation
Dated: /A- 4 1-7 - By getitz-Lerti,
efir .6-41ve -z•r. • izni,
F
iv
Its I—tz„u_4e,,4,74---
Dated: /,2./,r(7/0 By td,z/r7-1-
CITY OF CULVER CITY, CALIFORNIA
Dated 2B DE C- 2W e By L41
74,121 `e 64, i1&r1
Jerry Fulwood,
City Manager
APPROVED AS TO FINANCING:EXHIBIT "B" to Contract No. 2006-203
LIST OF CITY-OWNED HISTORICAL ITEMS
IN THE CARE AND CUSTODY OF THE HISTORICAL SOCIETY
Pursuant to the terms of Paragraph 2(G)(vii) of the Memorandum of Understanding,
the Historical Society shall store and be the custodian of City-owned historical items or
artifacts provided to Historical Society. Historical Society has the right to preserve,
renovate, repair, maintain and display such artifacts; and shall handle such artifacts in
a responsible, professional and secure manner. These items and artifacts include, but
are not limited to, the following:
• The Gragg wood carvings
• Miscellaneous costumes bequeathed to the City by Metro-Goldwyn-Meyer
(MGM) Studio
• Miscellaneous historical documents
i3REGULAR MEETING OF THE
September 25, 2006
CITY COUNCIL, CITY OF CULVER CITY,
5:30 P.M.
CALIFORNIA
Call to Order & Roll Call
The meeting of the City Council was called to order at 5:30 P.M.
Present: Mayor Gary Silbiger
Vice Mayor Alan Corlin
Councilmember Carol Gross
Councilmember D. Scott Ma!sin
Councilmember Steven Rose
o0o
The following Action Items were discussed and voted on separately:
Item A-2
(out of sequence)
Approval of Long Term Agreement with the Culver City Historical Society for Its Use of
the Multi-Purpose Room in the Veterans Memorial Building.
William LaPointe, Director of Parks, Recreation and Community Services gave the staff report.
Mr. LaPointe clarified the use of the Overflow Room, not the Multi-Purpose Room, is being
requested.
Councilmember Rose explained why he was recusing himself from this item. Staff advised
Councilmember Rose he did not have to recuse himself but it was his option. Councilmember
Rose opted to participate in the discussion.
The following members of the audience addressed the City Council:
Anita Shapiro
Efrem Violin
Cathy Zermeno
Susan Deen
Julie-Lugo Cerra
Steve Newton
Robin Turner
viChristopher Armenta, City Clerk read written comments submitted by the following:
Neil and Toby Rubenstein
Lester and Barbara Silverstein
Sol and Martha Sigall
Judy Stangler
Lynn Bari!
George Zermeno
John Riordan
Kevin Lachoff
Michele Cerra Lachoff
Paul Jacobs
Mary Gibson
James Gibson
Jacqueline McCain
Charles R. McCain
Marty Nicholson
Stuart Freeman
Fred Yglesias
Tzerl Seltzer
Louise Coffey-Webb
Willy Parrish
Greta Dean
Councilmember Gross proposed a motion per the staff recommendation. Councilmember Rose
seconded the motion.
Councilmember Corlin suggested that the formation of a museum be approved along with a
memorandum of understanding with the Historical Society which would codify and specify all the
obligations involved.
At this time, members of the Historical Society responded to Council inquiries regarding their
plans and goals for a museum.
Following discussion, the following motion was made:
MOVED BY COUNC1LMEMBER GROSS, SECONDED BY COUNCILMEMBER ROSE AND
UNANIMOUSLY CARRIED, THAT THE CITY COUNCIL:
. APPROVE A LONG TERM AGREEMENT WITH THE CULVER CITY HISTORICAL
SOCIETY FOR RENTAL OF THE OVERFLOW ROOM AT THE VETERANS MEMORIAL
BUILDING;
2. AUTHORIZE THE CITY ATTORNEY TO PREPARE THE NECESSARY DOCUMENTS
AND. AUTHORIZE THE CITY MANAGER TO EXECUTE THE DOCUMENTS ON
BEHALF OF THE CITY; AND
3. DIRECT STAFF TO RETURN WITHIN 90 DAYS WITH A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND THE CULVER CITY HISTORICAL
SOCIETY_
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