City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council and Redevelopment Agency (1) adopt respective
resolutions/motions appointing Council Members/Agency Members to various
outside agency boards, City Council/Agency Board subcommittees, and other
related bodies, and (2) provide direction related to a proposal to eliminate the Joint
Powers Consortium.
BACKGROUND:
The City Council traditionally has appointed Council Member(s) to represent the City
on various “outside agencies.” These appointments are presented this evening for
the City Council’s consideration.
1-A1. APPOINTMENTS TO OUTSIDE AGENCY BOARDS REQUIRING
ADOPTION OF A RESOLUTION
The following outside agency boards require the adoption of a resolution to make
Culver City appointments to their bodies:
Meeting Date: 05/09/2011 Item Number: J-2
CITY COUNCIL/REDEVELOPMENT AGENCY BOARD AGENDA ITEM: JOINT ITEM
(1) Adoption of Resolutions and/or Motions appointing City Council
Members/Agency Board Members to various Outside Agency Boards, City Council
and/or Agency Board Subcommittees and Other Related Bodies; (2) Dissolution of
Certain Subcommittees, and (3) Direction Related to a Proposal to Eliminate the
Southern California Joint Powers Consortium.
Contact Person/Dept.:
Martin R. Cole, Assistant City
Manager/City Clerk
Phone Number: 310-253-6000
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: Meetings and Agendas – City Council (05/04/11); Meetings and
Agendas – Redevelopment Agency (05/04/11)
Department Approval:
Martin R. Cole (05/04/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/04/11)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (05/04/11)
City Manager Approval:
John M. Nachbar (05/04/11) City of Culver City, California
Agenda Item Report
• City Selection Subcommittee – League of California Cities/LA Div.*
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• League of California Cities – LA Division*
• City Selection Subcommittee – Los Angeles County/Western Region*
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• City Legislative Subcommittee – League of California Cities/LA Div
* A resolution is required in accordance with the California Government Code or the
By-Laws of the Outside Agency Board.
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Under the California Government Code, the Mayor is the Ex-Officio Delegate to
this Outside Agency Board.
(1) City Selection Subcommittee – League of California Cities/LA Division
The City Selection Subcommittee normally meets once a year, but occasionally a
special meeting is held when a vacancy occurs. The meeting is held in conjunction
with the Los Angeles County Division of the League of California Cities on the first
Thursday evening of the month. At that time, the Subcommittee elects one (1)
Director to serve in each of the four (4) Transportation Corridors of Los Angeles
County, to serve staggered terms, one of which expires each September.
The Mayor is automatically the Member Representative to this Subcommittee. This
past year then Vice Mayor O’Leary was the Alternate Member.
(2) League of California Cities/LA Division
In order for the City Council to have representation in the Los Angeles County
Division of the League of California Cities, it is necessary that a Delegate and
an Alternate Delegate be selected from among the City Council Members. The
meetings are held on the first Thursday of each month in Downtown Los Angeles at
the L.A. Mart.
The current representatives to the League are then Mayor Armenta, Delegate and
then Vice Mayor O’Leary, Alternate Delegate.
(3) City Selection Subcommittee – Los Angeles County/Western Region
The City Selection Subcommittee meets to elect the City representative from Los
Angeles County to the Local Agency Formation Commission, the South Coast Air
Quality Management District and the South Coast Regional Coastal Commission.
When they meet, they do so prior to the meeting of the League of California Cities.
The Mayor is the Ex Officio Member to this Subcommittee, and this past year the City of Culver City, California
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Alternate Member was then Vice Mayor O’Leary.
(4) City Legislative Subcommittee – League of California Cities/LA Div
The League’s Legislative Program was established to help strengthen the grassroots
efforts of the League on such critical legislative issues as the State budget
deliberations. The Program's goals are also to establish stronger personal contacts
with legislators in our area, to promote regular communication on City issues; to
promote City interests, and to articulate City positions with members of the
legislature on key issues.
Then Mayor Christopher Armenta and then Vice Mayor Micheál O’Leary served on
this Subcommittee.
Recommended Motion: That the City Council:
(1) Adopt the Resolutions appointing Mayor Micheál O’Leary as Delegate and
Vice Mayor D. Scott Malsin, as Alternate Delegate, to the City Selection
Subcommittee – League of California Cities/LA Division, League of
California Cities/LA Division, and City Selection Subcommittee – Los
Angeles County/Western Region; and
(2) Appoint, by motion, Mayor Micheál O’Leary and Vice Mayor
D. Scott Malsin to the City Legislative Subcommittee – League of California
Cities/LA Division.
(5) Independent Cities Association of Los Angeles County
The City of Culver City has been a member of the Independent Cities Association of
Los Angeles County for many years, and it is required that the City Council appoint a
Delegate and an Alternate Delegate to that organization.
The current representatives to the Independent Cities Association of Los Angeles
County are then Vice Mayor Micheál O’Leary, Delegate, and Council Member
Andrew Weissman, Alternate Delegate.
Recommended Motion: That the City Council adopt the resolution appointing
Council Member ____________________ as Delegate and Council Member
____________________ as Alternate Delegate of the Independent Cities
Association of Los Angeles County.
City of Culver City, California
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(6) Independent Cities Risk Management Authority (ICRMA)
The City of Culver City is a member of the ICRMA. The Bylaws require an elected
official be appointed by resolution as a Member to the Governing Board of the
ICRMA and an Alternate (who may be a staff member) be appointed by resolution to
act in the primary Member's absence.
By action of the City Council the current Member is Council Member Jeffrey Cooper,
the Alternate is Human Resources Director Serena Wright, and the Substitute
Alternate is Claims Coordinator Rachelle Adkins.
In order to help ensure Culver City representation at all Board meetings, which occur
during business hours every other month, staff requests that the City Council
consider appointing one Council Member and two staff members to the ICRMA
Board for 2011/2012.
Recommended Motion: That the City Council adopt the resolution appointing
Council Member ____________________ as Member; Human Resources
Director Serena Wright as Alternate and Claims Coordinator Rachelle
Adkins as Substitute Alternate to the ICRMA Governing Board.
(7) Los Angeles County Sanitation District Number 5; and
(8) Sanitation Subcommittee
Meetings for District No. 5 are held on the third Wednesday of the month at the
Torrance City Hall in Torrance, California.
There is a stipend of $125 per meeting, payable to the Director for his attendance, or
in his absence, to the Alternate Director. The District is authorized to pay at a rate of
$125 per meeting, up to a maximum of $600 per month regardless of the number of
meetings attended.
The Ex Officio Director of District No. 5 is then Mayor Armenta. The City Council
must then select one of its members as Alternate Director. The current Alternate
Director is Council Member D. Scott Malsin.
Staff Recommendation: With respect to the Sanitation Subcommittee, the
Subcommittee has not met in several years. Additionally, the issues relating to
sanitation now revolve around sustainability (including increasing recycling and
reducing the end waste stream through sustainable policies). Because of that
specific subject matter, those issues are being considered by the Sustainability City of Culver City, California
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Subcommittee. Therefore, staff recommends the City Council DISSOLVE this
subcommittee.
The current Members of this Subcommittee are then Mayor Christopher Armenta
and then Council Member D. Scott Malsin.
Recommended Motion: That the City Council:
(1) Adopt the Resolution appointing Mayor Micheál O’Leary as Director, and
Council Member ____________________, as Alternate Director, to the Los
Angeles County Sanitation District Number Five; and
(2) Appoint, by motion, Mayor Micheál O’Leary and Council Member
____________________ to the Sanitation Subcommittee.
(9) Southern California Association of Governments (SCAG).
Culver City is a member of SCAG, and the City Council must appoint the Official
Representative and an Alternate Representative to this organization in order that we
may continue our participation in their activities.
Delegates are given the opportunity to serve on various Subcommittees, such as the
Transportation and Utilities Subcommittee, the Council of Planning, Housing and
Community Development, and the Environmental Quality and Resource
Conservation Subcommittee.
The current representatives to SCAG are former then Vice Mayor Micheál O’Leary,
Official Representative and then Council Member D. Scott Malsin, Alternate
Representative.
Recommended Motion: That the City Council adopt the resolution appointing
Council Member___________________ as Official Representative and Council
Member ____________________, as Alternate Representative to SCAG.
1-A2. APPOINTMENTS TO OUTSIDE AGENCY BOARDS REQUIRING
ADOPTION OF A MOTION
(10) Westside Cities Council of Governments.
The Westside Cities Council of Governments is an organization composed of the
following cities: Beverly Hills, Culver City, Los Angeles, Santa Monica and West City of Culver City, California
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Hollywood. Represented at these meetings is one or more elected City officials from
each City and a limited number of staff. Matters of mutual concern are discussed at
the meetings.
The current representative to this Subcommittee is then Council Member D. Scott
Malsin and the Alternate is then Vice Mayor Micheál O’Leary.
Recommended Motion: That the City Council appoint Council Member
____________________, as Representative to the Governing Board; and
Council Member ____________________, as the Alternate to the Westside
Cities Council of Governments.
(11 ) Interagency Communications Interoperability System (ICIS)
ICIS is a Joint Powers Authority formed to coordinate the efforts of the Cities of
Beverly Hills, Culver City, Pomona, Montebello, Burbank, and Glendale in the
areas of communications compatibility and related policies and funding source.
The Current Council appointed member of this Board is Council Member Andrew
Weissman.
Recommended Motion: That the City Council appoint Council Member
____________________ as Liaison to ICIS.
(12) Exposition Metro Line Construction Authority/Agency Metro
Subcommittee
This Authority is responsible for the construction and other associated activities
related to the Exposition Line from downtown Los Angeles to an interim station in
Culver City, with an ultimate terminus in Santa Monica.
The current City Council Delegate and Alternate to the Authority are then Council
Member D. Scott Malsin and then Vice Mayor Micheál O’Leary.
Recommended Motion: That the City Council appoint Council Member
____________________ as Delegate and Council Member
____________________ as Alternate Delegate and the Redevelopment Agency
appoint the same members as the Agency Metro Subcommittee.
(13) Southern California Cities Joint Powers Consortium
In December 1994, the City Council entered into a Joint Powers Authority
Agreement with other Westside/South Bay Cities to capitalize on the combined
bargaining and buying power of member cities in all areas of energy purchasing, to City of Culver City, California
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monitor and promote such powers, and adopt a resolution requesting that Southern
California Edison take whatever actions are necessary to reduce rates for residential
and small industrial/commercial customers.
In 1995, the City Council authorized execution of the Joint Powers Agreement
forming the Southern California Cities Joint Powers Consortium. The Agreement
provides that each participating city shall appoint one Director and one Alternate
Director as representatives to the Consortium.
The current Director is then Mayor Christopher Armenta, and the Alternate Director
is then Council Member D. Scott Malsin.
Recommended Motion: That the City Council appoint Council Member
____________________ as Director and Council Member
____________________ as Alternate Director to the Southern California Cities
Joint Powers Consortium.
Staff Recommendation: This Joint Powers Agency has not met in several years.
While the Joint Powers Agency had a definite purpose and mission at the time of its
creation, the change in circumstances (as evidenced by the lack of meetings for at
least four years) prompts staff to recommend that the City Council appoint a Director
and an Alternate Director and also direct staff to contact the other members of the
Consortium to institute dissolution of the Consortium. Should the City Council so
direct and the Consortium be dissolved, future appointments to the Consortium
would no longer been needed.
(14) Los Angeles International Airport (LAX) Area Advisory
Subcommittee
The City of Culver City has been a member of the Los Angeles International Airport
(LAX) Area Advisory Subcommittee for many years. Culver City has three seats on
this Subcommittee.
Recently, the City Council determined to appoint two members of the Culver City
community to this Subcommittee and one member of the community as an alternate
member and determined that these community members would represent the City’s
interests on this subcommittee (no City Council Members currently sit on this
subcommittee).
Staff Recommendation: Should the City Council wish to retain the current
representation, then staff recommends the City Council take no action to appoint
Council Members to this subcommittee at this time.
City of Culver City, California
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Motion: That the City Council appoint Council Member
____________________ and Council Member ____________________ to the
LAX Area Advisory Subcommittee.
1-B. APPOINTMENTS TO CITY COUNCIL SUBSUBCOMMITTEES
REQUIRING ADOPTION OF A MOTION
Council representatives are currently serving on the following Subcommittees. A
few of these Subcommittees were established for a limited or specific purpose and
the Council may now wish to eliminate those Subcommittees that have fulfilled their
purpose.
Staff provides its recommendation with each Subcommittee.
(15) Joint Finance and Judiciary Subcommittee;
(16) Treasurer’s Investment Subcommittee; and
(17) Audit, Financial Planning, Budget and Subcommittee
The Judiciary and Finance Subcommittee has two functions as stated in the Culver
City Municipal Code (Section 3.01.020):
1) A Subcommittee member signs the City Treasurer’s demand sheet to
acknowledge that the demand sheet has been received and filed by the City
Council; and,
2) The Subcommittee reviews demands for payment that the City Treasurer
has denied and makes a recommendation to the City Council on their
disposition.
The Audit and Financial Planning Subcommittee works with the City Manager to
forge long-range financial policies to present to the City Council for consideration
and adoption. The Subcommittee also meets with the City’s Auditors to discuss the
annual audit.
The Treasurer’s Investment Subcommittee currently consists of the Chief Financial
Officer/City Treasurer, the City Manager, the Culver City Redevelopment Agency's
Assistant Executive Director, one public member and one City Council Member.
The Subcommittee reviews City and Redevelopment Agency investment policies
and practices.
The current Representatives to these Subcommittees are then Council Member D.
Scott Malsin and Council Member Jeffrey Cooper (with then Council Member D. City of Culver City, California
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Scott Malsin as the representative on the City Treasurer’s Investment
Subcommittee).
Recommended Motion: That the City Council/Redevelopment Agency adopt the
motion appointing Council Member ____________________and Council Member
____________________ as Members of the Judiciary and Finance Subcommittee
and Members of the Audit, Financial Planning, and Budget Subcommittee; Council
Member____________________ to the City Treasurer’s Investment Subcommittee.
The Culver City Municipal Code provides for the City Council to appointment of two
of its members and one alternate as members of the Finance and Judiciary
Subcommittee. However, due to potential Brown Act issues created by having an
alternate, it is the City Attorney’s recommendation that an alternate member not be
appointed.
(18) Joint Council/Agency Economic Development Subcommittee
Currently Council Member Andrew Weissman and Council Member Jeffrey Cooper
serve on this Subcommittee.
Recommended Motion: That the City Council/Redevelopment Agency appoint
Council Member/Agency Member ____________________ and Council
Member/Agency Member____________________ to the Joint City/Agency
Economic Development Subcommittee.
(19) Joint Culver City Unified School District/City Council Liaison
Subcommittee
This Subcommittee consists of two Council Members and two Members of the
School Board. The Subcommittee meets as needed to discuss and make
recommendations on issues of mutual concern.
The current Members of this Subcommittee are then Mayor Christopher Armenta
and then Vice Mayor Micheál O’Leary.
Recommended Motion: That the City Council/Redevelopment Agency appoint
Council Member ____________________ and Council Member
____________________ to the Culver City Unified School District/City Council
Liaison Subcommittee.
City of Culver City, California
Agenda Item Report
(20) Animal Control Subcommittee
The current members on this Subcommittee are then Mayor Christopher Armenta
and then Vice Mayor Micheál O’Leary.
Recommended Motion: That the City Council appoint Council Member
__________________ and Council Member ____________________ to the
Animal Control Subcommittee.
(21) Los Angeles Airport Expansion Traffic Impact Subcommittee
This Subcommittee was established in response to the LAX Litigation with a purpose
to evaluate the traffic intersections and proposed mitigations resulting from the LAX
expansion.
Currently, then Council Member D. Scott Malsin and Council Member Jeffrey Cooper
serve on this Subcommittee.
Recommended Motion: That the City Council appoint Council Member
____________________ and Council Member ____________________ to the
LAX Airport Expansion Traffic Impact Subcommittee.
(22) Sustainability Subcommittee
This Subcommittee was established to assist the process in conjunction with the
American Institute of Architects.
Currently, then Council Member D. Scott Malsin and Council Member Jeffrey Cooper
serve on this Subcommittee.
Recommended Motion: That the City Council appoint Council Member
____________________ and Council Member ____________________ to the
Sustainability Subcommittee.
(23) City Council Subcommittee on Commissions
Currently, Council Member Andrew Weissman and then Vice Mayor Micheál O’Leary
serve on this Subcommittee.
City of Culver City, California
Agenda Item Report
Staff recommendation: After much work on the part of the City Council, the City
Council Subcommittee, the Commissions, the various Commission Subcommittees,
and staff, the final recommendations related to this topic are expected to be
presented to the City Council by the end of June 2011 after they are presented to
the various Commissions. Because it is expected the City Council will be taking final
action on this subject matter soon, staff recommends this Subcommittee be
dissolved.
Motion: That the City Council appoint Council Member
____________________ and Council Member _________________ to the City
Council/Commission Subcommittee.
(24) Regional Development and Traffic Mitigation Subcommittee
The City Council created this Subcommittee on May 19, 2008 to provide
guidance on the important issues of regional development and traffic mitigation.
The current members of the Subcommittee are then Council Member D. Scott
Malsin and Council Member Andrew Weissman
Recommended Motion: That the City Council appoint Council Member
____________________ and Council Member ____________________ to the
Regional Development and Traffic Mitigation Subcommittee.
(25) Regional Oil Operations Subcommittee
The City Council created this Subcommittee on May 19, 2008 to review the
creation of a Community Standards District by the County of Los Angeles in the
Baldwin Hills Oil Field adjacent to Culver City. The current members of the
Subcommittee are Council Member Andrew Weissman and Council Member
Jeffrey Cooper.
Recommended Motion: That the City Council appoint Council Member
____________________and Council Member ____________________ to the
Regional Oil Operations Subcommittee.
(26) Agenda Format Subcommittee
The City Council created this Subcommittee on January 12, 2009 to review the
subjects of the City Council Agenda format and Council recognition items City of Culver City, California
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(Proclamations, Commendations, Certificates). The current members of the
Subcommittee are then Mayor Christopher Armenta and Council Member
Andrew Weissman.
Staff recommendation: This Subcommittee was formed to address and
propose a much needed update to the City Council agenda. The City Council
has provided direction based upon a recommendation made by the
Subcommittee and an item will be presented to the City Council in the near
future. Since the work of this subcommittee is now complete, staff recommends
dissolving this subcommittee.
Motion: That the City Council appoint Council Member
____________________ and Council Member ____________________ to the
Agenda Format Subcommittee.
(27) Youth Advisory Subcommittee
On May 4, 2009, the City Council created this subcommittee and appointed then
Mayor Christopher Armenta and then Vice Mayor Micheál O’Leary to serve as its
members.
Recommended Motion: That the City Council appoint Council Member
____________________ and Council Member ____________________ to the
Youth Advisory Subcommittee.
(28) Affordable Housing Subcommittee
On November 23, 2009, the City Council created this subcommittee. Then Mayor
Christopher Armenta and then Council Member D. Scott Malsin serve on this
subcommittee.
Recommended Motion: That the City Council appoint Council Member
____________________ and Council Member ____________________ to the
Affordable Housing Subcommittee.
1-B2. APPOINTMENTS TO REDEVELOPMENT AGENCY BOARD ONLY
SUBCOMMITTEES REQUIRING ADOPTION OF A MOTION
The following Subcommittees of the Redevelopment Agency Board are also
presented for the Agency Board’s consideration this evening: City of Culver City, California
Agenda Item Report
(29) Ad Hoc Washington/National Subcommittee
Currently, then Agency Vice Chair D. Scott Malsin and then Agency Chair Micheál
O’Leary serve on this Subcommittee.
Recommended Motion: That the Redevelopment Agency appoint Agency
Member ____________________ and Agency Member
____________________ to the Ad Hoc Washington/National Subcommittee.
(30) Ad Hoc Hayden Tract Subcommittee
Currently, Agency Member Andrew Weissman and then Agency Vice Chair D. Scott
Malsin serve on this Subcommittee.
Recommended Motion: That the Redevelopment Agency appoint Agency
Member ____________________ and Agency Member
____________________ to the Ad Hoc Hayden Tract Subcommittee.
(31) Ad Hoc Sepulveda Boulevard Subcommittee
Currently, Agency Member Jeffrey Cooper and Agency Member Andrew Weissman
serve on this Subcommittee.
Recommended Motion: That the Redevelopment Agency appoint Agency
Member ____________________ and Agency Member
____________________ to the Ad Hoc Sepulveda Boulevard Subcommittee.
(32) Ad Hoc West Washington Boulevard Subcommittee
Currently, Agency Member Christopher Armenta and Agency Vice Chair D. Scott
Malsin serve on this Subcommittee.
Recommended Motion: That the Redevelopment Agency appoint Agency
Member ____________________ and Agency Member
____________________ to the Ad Hoc West Washington Boulevard
Subcommittee.
City of Culver City, California
Agenda Item Report
FISCAL IMPACT:
City Council and Agency subcommittee meetings involve a significant amount of
staff resources, of which the amount is difficult to quantify. The majority of any
related fiscal impact would be absorbed within departmental budgets. Given the
current budget issues facing the City, it is particularly important to allocate the even
scarcer staff and financial resources to those areas which maintain the City’s core
services consistent with the Council-Manager form of government.
ATTACHMENTS:
Resolutions of Appointment
MOTION:
That the City Council and the Redevelopment Agency Board:
Adopt respective resolutions/motions related to the appointment of Council
Members/Agency Members to various Outside Agency Boards, Subcommittees
and Other Related Bodies and Create, Consolidate, or Dissolve Certain
Subcommittees as those motions are enumerated in the staff report.
MEETING DATE: May 4, 2011
AGENDA ITEM : (1) Adoption of Resolutions and/or Motions appointing
City Council Members/Agency Board Members to various Outside Agency
Boards, City Council and/or Agency Board Subcommittees and Other
Related Bodies; (2) Dissolution of Certain Subcommittees, and (3)
Direction Related to a Proposal to Eliminate the Southern California Joint
Powers Consortium.
ATTACHMENTS
Pages
1. Proposed Resolutions
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