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CC - CONSENT: Approval of a Purchase Order with Western Office, Inc. for Fiscal Year 2023-2024 in an Amount Not-to-Exceed $125,000.
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Meeting Date: August 14, 2023
Contact Person/Dept.: Dana Anderson/Human Resources Department
Phone Number: (310) 253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Attachments: Yes [] No [X]
Commission Action Required: Yes [] No [X] Date:
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/09/23)
Department Approval: Dana Anderson, Human Resources Director (08/08/23)
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RECOMMENDATION
Staff recommends the City Council approve a purchase order with Western Office, Inc. in an amount not-to-exceed $125,000.
BACKGROUND/DISCUSSION
The Human Resources Department requires an office reconfiguration to accommodate seven additional employees who were hired within the last two years. Staff is requesting approval to purchase work-station furniture for the reconfiguration of the Human Resources Department office to accommodate these new employees.
This procurement is exempt from formal bidding procedures per Culver City Municipal Code Section 3.07.055.G, which exempts bidding requirements where competitive bid procedures have already been utilized by the City, a public agency or joint powers agency, and the goods or supplies are supplied to the City at the same or better price. . The City of Charlotte, North Carolina and the University of California, both recently conducted competitive procurement for office furniture and related services in conjunction with Omnia Partners. In both cases, MillerKnoll was selected as the vendor and prices were established.
Western Office, Inc. is the only vendor in the region authorized by MillerKnoll to provide the preferred pricing offered through the Omnia Partners contracts with MillerKnoll. Therefore, staff recommends approving a Purchase Order with Western Office for Human Resources office furnishings in an amount not-to-exceed $125,000, including all fees and taxes.
FISCAL ANALYSIS
Funding for the purchase order was included in the Revised Budget for Fiscal Year 2022-2023 in Account No. 10122100.732120 (Human Resources - Departmental Special Equipment) and will be carried over into Fiscal Year 2023-2024.
ATTACHMENTS
None.
MOTIONS
That the City Council:
1. Approve a purchase order with Western Office, Inc. for Fiscal Year 2022-2023 in an amount not-to-exceed $125,000; and,
2. Authorize the Purchasing Officer to issue such Purchase Order on behalf of the City.