City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
City Staff recommends that Council:
1. Conduct a public hearing to take comments on the Section 8 Housing Choice
Voucher Program Public Housing Annual Plan (2006);
2. Approve the submission of the Section 8 Housing Choice Voucher Program
Annual Plan to the U.S. Department of Housing and Urban Development.
PROCEDURE:
1. Mayor seeks a motion to receive and file the affidavits of publication and
posting of notices of this public hearing and correspondence received in
response to the public hearing notices.
2. Mayor calls for a staff report and/or poses questions to staff, as desired.
3. Mayor declares the public hearing open and calls upon the public for
comments.
4. Mayor seeks motion to close the public hearing after all public testimony has
been received.
5. City Council discusses the matter and takes the appropriate actions
concerning the recommendation, and specifically approves changes, if
necessary.
Meeting Date: APRIL 10, 2006 Item Number:
AGENDA ITEM:
Conduct a Public Hearing and Approve the Submission of the Public Housing Agency
(PHA) Annual Plan for the Section 8 Housing Choice Voucher Program (HCVP) to the
United States Department of Housing and Urban Development (HUD).
Contact Person/Dept.: Mona Karroum or
Tevis Barnes
Phone Number: 310-253-5782
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [X] Action Item: [X] Attachments: [X]
Public Notification:
Notice of Public Hearing was published in the Culver City News and Culver City Observer
(02/16/06 & 02/23/06); Notice of Public Hearing was mailed to all Section 8 Owners and
Participants (02/16/06); Master Notification List (02/16/06)
Department Approval:
Susan Evans (03/29/06)
CAO Approval:
Jerry Fulwood
City Controller Approval:
Marlee Chang
City of Culver City, California
City Council Agenda Item Report
BACKGROUND:
Quality Housing and Work Responsibility Act
In 1998, the U.S. Department of Housing and Urban Development (HUD) enacted
the Quality Housing and Work Responsibility Act, which called for the creation of a
Public Housing Agency (PHA) Annual Plan.
The purpose of the PHA Annual Plan is to provide details about the Public Housing
Agency’s immediate operations, policies, practices and procedures. Furthermore,
the Annual Plan provides detail strategies for handling operational concerns,
program participant concerns and needs, and programs and services for the
upcoming fiscal year.
Submission of these Plans is a requirement of HUD for continued receipt of funding
to support the Section 8 Housing Choice Voucher Program (HCVP).
Section 8 Housing Choice Voucher Program
The Section 8 HCVP is operated under the authority of the City Council of the City of
Culver City which is the designated local public housing authority/agency established
by the City in 1976. The Culver City Housing Agency provides 384 units of
affordable housing to very low and low income households. This represents
assistance for approximately 2.24% of the 17,130 housing units within Culver City.
For fiscal year 2005-2006, the total expenditures for the Section 8 HCVP were
$2,364,168. Of the aforementioned Section 8 HCVP 2005-2006 expenditure,
$147,868 or 6.3% went to administrative and operating costs (e.g. salaries, benefits,
postage, printing, supplies, etc.) and the remaining $2.2 million was spent on the
actual rental subsidy payment transmitted to property owners for the benefit of the
Section 8 HCVP participants. The Section 8 HCVP provides an average of $609.00
in rental subsidy per month to assist extremely low, very low and low income
households live in decent, safe and sanitary housing.
DISCUSSION:
Public Housing Agency Plans
The PHA Annual Plan provides a framework for an easily identifiable source by
which Section 8 HCVP participants and property owners, and other members of the
community may locate basic PHA policies, rules, requirements concerning the PHA’s
operations, programs and services. City of Culver City, California
City Council Agenda Item Report
Annual Plan
The Annual Plan details daily operations, policies, practices, and procedures of the
Section 8 HCVP. How the Culver City Housing Agency (CCHA) manages its daily
operations, policies, practices, and procedures continues to be impacted by the
enactment of the 2006 Federal Fiscal Year (FFY) Appropriations Act (Act). This Act is a
continuation of the 2005 FFY Appropriation Act which drastically modified allocation
methods for calculating and distributing housing assistance payments (HAP) renewal
funds and public housing agency (PHA) administrative fees.
2006 Appropriations Act
With this 2006 Act, HUD has mandated that with the continuation of reduced funding,
housing agencies must continue to protect the most at risk families, manage utility costs
and reduce Section 8 Program participants’ rent contributions.
During Fiscal Year 2003-2004, CCHA was funded $3 million to assist 384 extremely low
to low income households. With the enactment of the 2005 FFY Appropriation Act, the
CCHA was reduced to $2,364,168 to assist 384 extremely low to low income
households. With the 2006 Act, the CCHA has been reduced to $2,294,892. This
reduction in funding is occurring with escalating rental rates, a vacancy rate of less than
two percent coupled with the burden of assisting the same number of households with
less funding.
HUD has defined cost saving measures housing agencies should employ to reduce their
program cost while also protecting at risk families, controlling utility costs, and reducing
program participants’ rent contribution. The CCHA continues to employ the following
methods to reduce program cost:
The minimum rent for CCHA voucher families has been increased from
$25.00 to $50.00.
A subsidy standard of two persons per bedroom regardless of sex or age has
been established.
CCHA is currently limiting port-outs (transfer of voucher to another
jurisdiction) to high cost areas if the receiving housing agency plans to bill
rather than absorb the family.
City of Culver City, California
City Council Agenda Item Report
CCHA plans to use the same utility allowance. If there is a utility rate
increase of ten percent (10%) or more and CCHA is experiencing financial
difficulties, a waiver request will be sent to HUD Headquarters.
CCHA will limit approval of incoming rent increase requests. Written
notification has been sent to all existing HCVP owners stating that rent
increases will not be granted due to limited funding. However, CCHA may
approve rent increase proposals on a case by case basis.
Hurricane Assistance
Hurricane Katrina presented a challenge to Housing Agencies across the United
States. In an attempt to assist sister agencies in the Gulf Region, the CCHA
proactively developed a Plan of Action. This Plan of Action was developed to
assist Section 8 participants, persons who may be distributed Emergency
Housing Vouchers by HUD, and other persons who are displaced due to
Hurricane Katrina. CCHA plan is outlined below:
• HUD announced the creation of the Katrina Disaster Housing Assistance
Program (KDHAP). This program is only for households displaced by the
hurricane and is a limited program for assistance for only eighteen (18) months.
In order for a household to receive this assistance, they must be income eligible,
register with FEMA and contact one of the nine (9) KDHAP Referral Call Centers
(RCC). All RCCs are located in the Gulf region. The CCHA has registered with
HUD to be listed as an agency willing to assist families displaced by Hurricane
Katrina. The anticipated impact was minimal.
• According to HUD, the New Orleans HUD Field Office has relocated to Fort
Wayne, Texas Regional Office and they have established an information number
(866-641-8102) where the public can obtain information about housing. The
CCHA will utilize this number and contacts at the HUD Central Office in
Washington to obtain information.
• CCHA will not delay a person displaced by the Hurricane if it takes longer to
verify information. We will gather information from the person and utilize
information from Social Security (to determine location and date of birth), credit
checks and criminal background information from the Police Department. The
credit check and criminal background information will assist in determining if the
person is from the impacted area. We understand that most people will not have
access to birth certificates etc., so they will be given one (1) year to provide this
information. Housing will seek other methods to verify all information provided by
the displaced household. Our goal is to expedite the process and assist the City of Culver City, California
City Council Agenda Item Report
household with securing housing as soon as possible. If it is found that the
person is fraudulent, then they will be terminated from assistance and criminal
charges will be aggressively pursued.
• Households that need assistance with security deposits to rent a unit will be
provided this assistance through the use of Housing Set Aside Funds. These
funds will be distributed directly to the property owner.
• CCHA staff will work with each household by providing them with listings of
various service agencies (i.e. Department of Public Social Services,
Unemployment, Job training/placement, low-cost state sponsored insurance,
etc.) to assist with other areas of their lives where they may need help.
• CCHA staff will seek donations of Los Angeles City and County area Maps from
the Automobile Club of America and each household will be given a map with a
listing of services and the Housing Assistant will review the location of agencies
that can assist the families. We will also assist with making telephone calls,
making referrals, and appointments as necessary.
• Displaced persons that express a need for food or transportation will be given
food vouchers/gift cards to local grocery stores and bus tokens through our
Family Self Sufficiency Program. Housing staff will contact local property owners
to determine if they have available units within Culver City or outside our area
that displaced persons could rent.
• CCHA staff will work with Saint Joseph Center, and Beyond Shelter to find
available units and shelters for families.
• For persons who are elderly and/or disabled, we will work with Alternative Living
for the Aging (ALA) to assist with roommate matching.
• For persons with pets in need of rescue or who need homes, CCHA staff will
work with the Humane Society and other animal rescue organizations to help
locate pets or find foster care.
• CCHA staff will contact the police department to expedite the criminal
background check process.
City of Culver City, California
City Council Agenda Item Report
• CCHA staff will distribute “welcome packets” to those persons seeking
assistance. These packets at a minimum shall include:
• List with address and contact information for social service providers such as
DPSS, Unemployment etc.
• Map of Los Angeles City and County
• Information about Culver City
• Food Voucher/gift card to local grocery store (as needed)
• Bus Tokens (as needed)
• Section 8 Participant Handbook
• Listing of Housing Authorities
For non-Section 8 Program participants who have been displaced due to Hurricane Katrina,
CCHA will offer the following assistance:
• Provide them of a comprehensive listing of social services and contact information
• Provide them with a map of Los Angeles and assist them with getting orientated
around Los Angeles (AAA has donated maps to Housing)
• Allow these persons access to our telephone if they need to call social service
agencies or a shelter (this is a case-by- case basis)
• Allow them to use the Housing laptop to access the internet if they need to apply for
social services or personal information such as birth certificates, etc (this will be on a
case-by-case basis)
The Housing Division has experienced very few persons displaced by the hurricane. In
the few cases that we have encountered a displaced household, our goal has been and
will remain to assist not just in the person’s housing needs, but in all areas they may
need assistance. We will not overwhelm these persons with processes and general
“red-tape”. We will do what is necessary to help in their relocation.
To date, Housing has mailed out five (5) packets of information to non-Section 8
participants. Additionally, five (5) persons have come into the Housing Office seeking
assistance. Of this number, two (2) were Section 8 participants.
City of Culver City, California
City Council Agenda Item Report
Property Owner Outreach
The CCHA has employed various methods to attract and retain property owners to the
Section 8 program such as hosting an annual Owner Appreciation Dinner, providing $25.00
gift cards to a local business for an owner who executes a new Housing Assistance
Payments (HAP) Contract, and providing access to a $500.00 Housing Quality Standard
(HQS) Grant for properties with HQS violations.
To develop other methods to attract and retain property owners, CCHA will host a
Roundtable Discussion and invite neighboring housing authorities to discuss ideas in
attracting new property owners to the program. This roundtable discussion will be
conducted in an effort to increase the lease-up rate as CCHA continues to pull people
from the Section 8 HCVP waitlist. CCHA anticipates approximately twenty (20) to thirty
(30) Housing Authorities from the region will be in attendance.
FISCAL ANALYSIS:
Submission of the Annual Plan to HUD will ensure compliance with HUD stipulated
rules and regulations for receipt of federal funds in the amount of $2.2 million for
local rental assistance program activities.
ATTACHMENTS:
1. Public Housing Agency Annual Plan.
MOTION:
That the City Council:
1. Conduct a public hearing to take comments on the Section 8 Housing
Choice Voucher Program Public Housing Agency Annual Plan; and
2. Approve the submission of the Section 8 Housing Choice Voucher
Program Public Housing Agency Annual Plan to the U.S. Department of
Housing and Urban Development.
April 10, 2006
Conduct a Public Hearing and Approve the Submission of the
Public Housing Agency (PHA) Plan for the Section 8 Housing
Choice Voucher Program (HCVP) to the United States Department
of Housing and Urban Development (HUD)
MEETING DATE
AGENDA ITEM
ATTACHMENTS
Pages|109| PHA Plan
1-51|109| Housing Organizational Chart
52|109| 2004 Single Audit
53-65OMB Approval No 2577 0226
(exp 02/28/2006)
U S Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plan
Annual Plan for Fiscal Year 2006
NOTE THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
\PHA Plan
Agency Identification
PHA Name Culver City Housing Agency
PHA Number CA-110
PHA Fiscal Year Beginning 07/01/2006
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting (select all that apply)
Z Main administrative office of the PHA
City of Culver City
Community Development Department
Housing Division
9770 Culver Boulevard
Culver City, CA 90232
(310) 253-5782
Email address- tevis bames@culvercity org
0 PHA development management offices
LI PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at (select
all that apply)
Z
Main administrative office of the PHA
0
PHA development management offices
C
PHA local offices|10 10| Main administrative office of the local government
E
Main administrative office of the County government
E
Main administrative office of the State government
TI
Public library
E
PHA website
ri
Other (list below)
PHA Plan Supporting Documents are available for inspection at (select all that apply)
Z Main business office of the PHA
ri PHA development management offices
E Other (list below)
FY 2006 Annual Plan Page 1
form HUD 50075 (03/2003)Annual PHA Plan
PHA Fiscal Year 2006
[24 CFR Part 903 7]
i Annual Plan Type
Select which type of Annual Plan the PHA will submit
Z
Standard Plan
Streamlined Plan
El
High Performing PHA|10 9| Small Agency (<250 Public Housing Units)
El Administering Section 8 Only
H Troubled Agency Plan
n Executive Summary of the Annual PHA Plan
[24 CFR Part 903 7 9 (r)]
Provide a brief overview of the information in the Annual Plan includmg highlights of major initiatives
and discretionary policies the PHA has included in the Annual Plan
Culver City Housing Agency (CCHA) administers a Section 8 Housing Choice
Voucher Program (HCVP) of 384 households and has a Family Self Sufficiency
(FSS) program of twenty-five (25) participants Our jurisdiction which is only five (5)
square miles is completely surrounded by the City of Los Angeles so we face the
pressure of serving a much larger population CCHA has a waiting list of 7 272
households with eighty-two percent (82%) of waiting list applicants being extremely-
low income and sixty-two percent (62%) being families with dependent children With
a program attrition rate of eight percent (8%) annually we are unable to serve all the
households requesting assistance Because demand far exceeds the supply of
Section 8 Vouchers our goal is to serve the neediest population first CCHA will
continue to serve the neediest applicants first through the use of waiting list
preferences and then from additional funds secured from the Redevelopment
Agency Low and Moderate Income Housing Fund (LMIHF) (Housing Set Aside)
CCHA is also committed to assisting in addressing fair housing issues and creating
an avenue where tenants can address rental increases Using our LMIHF we
contract with Housing Rights Center of Los Angeles to investigate discrimination
claims and study the state of fair housing in our City We plan to continue funding
and supporting fair housing initiatives and studies Additionally through the Landlord
Tenant Mediation Board tenants are afforded an avenue to mediate rental increases
with property owners
The current demand for affordable rental housing units is steadily increasing
According to current market trends the majority of new rental housing
FY 2006 Annual Plan Page 2
form HUD 50075 (03/2003)
3developments target upper income households Rents for existing units are
escalating beyond the ability of lower-income households to pay Presently there
is limited production and/or existing availability of rental housing units affordable
to lower-income households The current market conditions have substantially
restricted the utilization of the Section 8 HCVP rental assistance program causing
a reduced lease-up rate of 81% coupled with an existing vacancy rate below two
percent (2%)
CCHA continues pulling names from the Section 8 HCVP Waitlist as a way to
increase the current lease-up rate The most recent process began in September
2005 and over eight hundred (800) applicants have been contacted To date six
(6) families have been briefed and issued vouchers to start conducting their
housing search Twenty (20) applicants are pending information to finalize their
certification and we anticipate issuing their voucher within ninety (90) days (May
2006) CCHA anticipates to pull another five hundred (500) names within the next
month and will continue to pull three hundred (300) to five hundred (500) names
on a regular basis until the lease up rate has increased Within the last three (3)
years the CCHA has pulled over 1 800 names from the waitlist
2006 Appropriations
The 2006 Federal Fiscal Year (FFY) Appropriations Act has made administering
the Section 8 Housing Choice Voucher Program even more challenging This
new Act continues the 2005 allocation method for calculating and distributing
housing assistance payments (HAP) renewal funds and public housing agency
(PHA) administrative fees
Culver City Housing Agency continues to implement the following HUD
recommended cost saving measures to meet the mandates of the 2006 HUD
Appropriations Act
Minimum Rent The minimum rent for CCHA voucher families has
been increased from $25 00 to $50 00
Subsidy Standards A subsidy standard of two persons per
bedroom regardless of sex or age has been established
Portability CCHA is currently billing all incoming ports and is
limiting port-outs to high cost areas if the receiving housing agency plans to bill
rather than absorb the family
Utility Costs CCHA plans to use the same utility allowance If
there is a utility rate increase of ten percent (10%) or more and CCHA is
experiencing financial difficulties a waiver request will be sent to HUD
Headquarters 1|1010|Rent Increases CCHA has decided to limit approval of incoming
rent increase requests Written notification has been sent to all existing HCVP
owners stating that rent increases will not be granted due to limited funding
However CCHA may approve rent increase proposals on a case by case basis
FY 2006 Annual Plan Page 3
form HUD 50075 (03/2003)Owner Outreach
In the environment of limited funding to provide rent increases and lowered
payment standards to property owners and extreme competition from the rental
housing market s market rate units the CCHA staff has strategically created
different methods to maintain the current lease-up rate and attract and maintain
property owner participation in the Section 8 HCVP One method employed by the
CCHA to attract and retain property owners includes an annual dinner held in
honor and appreciation of all property owners that choose to participate in the
Section 8 HCVP This last year the CCHA awarded the Landlord of the Year at
the owner appreciation dinner The landlord was selected based upon an essay
contest conducted by the CCHA among Section 8 participants who submitted an
essay explaining why Their Landlord is the Best This award was presented
through the Culver City Council The landlord of the year was presented a
Certificate of Appreciation by the Mayor and a gift
Other methods to attract and retain property owners also include giving a
handwritten Thank You card along with a $25 00 gift certificate to a local Culver
City business for all newly executed Housing Assistance Payment (HAP)
contracts Additionally the CCHA offers a Neighborhood Preservation Program
that provides property owners with grant funding for interior and exterior
improvements These grants are provided as an incentive for owners to
participate in the Section 8 HCVP Also because we have limited the approval of
rent increases the CCHA has created the HQS Grant which is a grant program to
assist property owners with repairs if they are found in violation of HQS during an
annual inspection Both the above grant programs are funded through the
Redevelopment Agency LMIHF
To develop other methods to attract and retain property owners CCHA will host a
Roundtable Discussion and invite neighboring housing authorities to discuss ideas
in attracting new property owners to the program This roundtable discussion will
be conducted in an effort to increase the lease-up rate as CCHA continues to pull
people from the Section 8 HCVP waitlist
Acquisition Rehabilitation
The CCHA is also enhancing our efforts to increase our affordable housing stock and
increase access by Section 8 participants through the Redevelopment Agency
Acquisition and Rehabilitation Program This program involves identifying blighted
and nuisance multi-family housing units These units are acquired rehabilitated
installed with professional management companies and long-term affordability
covenants that restrict the rent and occupancy by very-low to moderate income
households These sites listed below are potential acquisition rehabilitations sites
• 12204 Washington Boulevard
• 12208 Washington Place
• 4015 Grandview Boulevard
• 4061 Wade Street
• 4101 Wade Street
FY 2006 Annual Plan Page 4
form HUD 50075 (03/2003)
5Hurricane Disaster Relief
Hurricane Katrina presented a challenge to Housing Agencies across the United
States In an attempt to assist sister agencies in the Gulf Region the CCHA
proactively developed a Plan of Action This Plan of Action was developed to assist
Section 8 participants persons who may be distributed Emergency Housing
Vouchers by HUD and other persons who are displaced due to Hurricane Katrina
CCHA plan is outlined below
• HUD announced the creation of the Katrina Disaster Housing Assistance
Program (KDHAP) This program is only for households displaced by the
hurricane and is a limited program for assistance for only eighteen (18)
months In order for a household to receive this assistance they must be
income eligible register with FEMA and contact one of the nine (9) the
KDHAP Referral Call Centers (RCC) All RCCs are located in the gulf region
The CCHA has registered with HUD to be listed as an agency willing to assist
families displaced by Hurricane Katrina The anticipated impact was minimal
• According to HUD the New Orleans HUD Field Office has relocated to Fort
Wayne Texas Regional Office and they have established an information
number (866-641-8102) where the public can obtain information about
housing The CCHA will utilize this number and contacts at the HUD Central
Office in Washington to obtain information
• CCHA will not delay a person displaced by the Hurricane if it takes longer to
verify information We will gather information from the person and utilize
information from Social Security (to determine location and date of birth)
credit checks and criminal background information from the Police
Department The credit check and criminal background information will assist
in determining if the person is from the impacted area We understand that
most people will not have access to birth certificates etc so they will be
given one (1) year to provide this information Housing will seek other
methods to verify all information provided by the displaced household Our
goal is to expedite the process and assist the household with securing
housing as soon as possible If it is found that the person is fraudulent then
they will be terminated from assistance and criminal charges will be
aggressively pursued
• Households that need assistance with security deposits to rent a unit will be
provided this assistance through the use of Housing Set Aside Funds These
funds will be distributed directly to the property owner
• CCHA staff will work with each household by providing them with listings of
various service agencies (i e Department of Public Social Services
Unemployment Job training/placement low-cost state sponsored insurance
etc ) to assist with other areas of their lives they may need help
FY 2006 Annual Plan Page 5
form HUD 50075 (03/2003)
G• CCHA staff will seek donations of Los Angeles City and County area Maps
from the Automobile Club of America and each household will be given a map
with a listing of services and the Housing Assistant will review the location of
agencies that can assist the families We will also assist with making
telephone calls making referrals and appointments as necessary
• Displaced persons that express a need for food or transportation will be given
food vouchers/gift cards to local grocery stores and bus tokens through our
Family Self Sufficiency Program Housing staff will contact local property
owners to determine if they have available units within Culver City or outside
our area that displaced persons could rent
• CCHA staff will work with Saint Joseph Center and Beyond Shelter to find
available units and shelters for families
• For persons who are elderly and/or disabled we will work with Alternative
Living for the Aging (ALA) to assist with roommate matching
• For persons with pets in need of rescue or who need homes CCHA staff will
work with the Humane Society and other animal rescue organizations to help
locate pets or find foster care
• We anticipate that the Housing Division will experience very few persons
displaced by the hurricane In the few cases that we do encounter a
displaced household our goal is to assist not just in the person s housing
needs but in all areas they may need assistance We will not overwhelm
these persons with processes and general red-tape We will do what is
necessary to help in their relocation
• CCHA staff will contact the police department to expedite the criminal
background check process
• CCHA staff will distribute welcome packets to those persons seeking
assistance These packets at a minimum shall include
• List with address and contact information for social service providers
such as DPSS Unemployment etc
• Map of Los Angeles City and County
• Information about Culver City
• Food Voucher/gift card to local grocery store (as needed)
• Bus Tokens (as needed)
• Section 8 Participant Handbook
• Listing of Housing Authorities
FY 2006 Annual Plan Page 6
form HUD 50075 (03/2003)For non-Section 8 Program participants who have been displaced due to Hurricane
Katrina CCHA will offer the following assistance
• Provide them of a comprehensive listing of social services and contact
information
• Provide them with a map of Los Angeles and assist them with getting
orientated around Los Angeles (AAA has donated maps to Housing)
• Allow these persons access to our telephone if they need to call social service
agencies or a shelter (this is a case-by- case basis)
• Allow them to use the Housing laptop to access the Internet if they need to
apply for social services or personal information such as birth certificates etc
(this will be on a case-by-case basis)
To date Housing has mailed out five (5) packets of information to non-Section 8
participants Additionally five (5) persons have come into the Housing Office seeking
assistance Of this number two (2) were Section 8 participants
FY 2006 Annual Plan Page 7
form HUD 50075 (03/2003)
BAnnual Plan Table of Contents
[24 CFR Part 903 7 9 (r)]
Provide a table of contents for the Annual Plan including attachments and a list of supporting
documents available for public inspection
Table of Contents
Page #
Annual Plan
i Executive Summary 2
ii Table of Contents 8
1 Housing Needs 11
2 Financial Resources 16
3 Policies on Eligibility, Selection and Admissions 24
4 Rent Determination Policies 31
5 Operations and Management Policies 32
6 Gnevance Procedures 34
7 Capital Improvement Needs N/A
8 Demolition and Disposition N/A
9 Designation of Housing N/A
10 Conversions of Public Housing N/A
11 Homeownership N/A
12 Community Service Programs 42
13 Crime and Safety N/A
14 Pets (Inactive for January 1 PHAs) N/A
15 Civil Rights Certifications (included with PHA Plan Certifications) 46
16 Audit 46
17 Asset Management 47
18 Other Information 47
Attachments
Indicate which attachments are provided by selecting all that apply Provide the attachment s name (A
B etc ) in the space to the left of the name of the attachment Note If the attachment is provided as a
SEPARATE file submission from the PHA Plans file provide the file name in parentheses in the space
to the right of the title
Required Attachments
111 Admissions Policy for Deconcentration|10 9| FY 2005 Capital Fund Program Annual Statement
111 Most recent board-approved operating budget (Required Attachment for PHAs
that are troubled or at nsk of being designated troubled ONLY)
Optional Attachments
n PHA Management Organizational Chart
E FY 2005 Capital Fund Program 5 Year Action Plan
O Public Housing Drug Elimination Program (PHDEP) Plan
[1] Comments of Resident Advisory Board or Boards (must be attached if not
included in PHA Plan text)
FY 2006 Annual Plan Page 8
form HUD 50075 (03/2003)
9E
Other (List below, providing each attachment name)
Supporting Documents Available for Review
Indicate which documents are available for public review by placing a mark in the ' Applicable & On
Display column in the appropriate rows All listed documents must be on display if applicable to the
program activities conducted by the PHA
List of Supporting Documents Available for Review
Applicable
&
On Display
Supporting Document Applicable Plan
Component
X PHA Plan Certifications of Compliance with the PHA Plans
and Related Regulations
5 Year and Annual Plans
X State/Local Government Certification of Consistency with
the Consolidated Plan
5 Year and Annual Plans
X Fair Housing Documentation
Records reflecting that the PHA has examined its programs
or proposed programs identified any impediments to fair
housing choice in those programs addressed or is
addressing those impediments in a reasonable fashion in view
of the resources available and worked or is working with
local jurisdictions to implement any of the jurisdictions
initiatives to affirmatively further fair housing that require
the PHA s involvement
5 Year and Annual Plans
X Consolidated Plan for the Jurisdiction/s m which the PHA is
located (which includes the Analysis of Impediments to Fair
Housing Choice (AI))) and any additional backup data to
support statement of housing needs in the jurisdiction
Annual Plan
Housing Needs
Most recent board approved operating budget for the public
housing program
Annual Plan
Financial Resources
Public Housing Admissions and (Continued) Occupancy
Policy (A&O) which includes the Tenant Selection and
Assignment Plan [TSAP]
Annual Plan Eligibility
Selection and Admissions
Policies
X Section 8 Administrative Plan Annual Plan Eligibility
Selection and Admissions
Policies
Public Housing Deconcentration and Income Mixing
Documentation|109| PHA board certifications of compliance with
deconcentration requirements (section 16(a) of the US
Housing Act of 1937 as implemented in the 2/18/99
Quality Housing and Work Responsibility Act Initial
Guidance Notice and any further HUD guidance) and|109| Documentation of the required deconcentration and
income mixing analysis
Annual Plan Eligibility
Selection and Admissions
Policies
Public housing rent determination policies including the
methodology for setting public housing flat rents
il
check here if included in the public housing
A & 0 Policy
Annual Plan Rent
Determination
Schedule of flat rents offered at each public housing
development
Annual Plan Rent
Determination
FY 2006 Annual Plan Page 9
form HUD 50075 (03/2003)
10List of Supporting Documents Available for Review
Applicable
&
On Display
Supporting Document Applicable Plan
Component
check here if included m the public housing
A & 0 Policy
X Section 8 rent determmation (payment standard) policies Annual Plan Rent
Determination
check here if included in Section 8
Administrative Plan
Public housing management and maintenance policy
documents including policies for the prevention or
eradication of pest infestation (including cockroach
infestation)
Annual Plan Operations
and Maintenance
Public housing grievance procedures
check here if included in the public housing
A & 0 Policy
Annual Plan Grievance
Procedures
X Section 8 informal review and hearing procedures Annual Plan Grievance
Procedures
12 check here if included m Section 8
Administrative Plan
The HUD approved Capital Fund/Comprehensive Grant
Program Annual Statement (HUD 52837) for the active grant
year
Annual Plan Capital Needs
Most recent CIAP Budget/Progress Report (HUD 52825) for
any active CIAP grant
Annual Plan Capital Needs
Most recent approved 5 Year Action Plan for the Capital
Fund/Comprehensive Grant Program, if not included as an
attachment (provided at PHA option)
Annual Plan Capital Needs
Approved HOPE VI applications or if more recent
approved or submitted HOPE VI Revitalization Plans or any
other approved proposal for development of public housing
Annual Plan Capital Needs
Approved or submitted applications for demolition and/or
disposition of public housing
Annual Plan Demolition
and Disposition
Approved or submitted applications for designation of public
housing (Designated Housing Plans)
Annual Plan Designation of
Public Housing
Approved or submitted assessments of reasonable
revitalization of public housing and approved or submitted
conversion plans prepared pursuant to section 202 of the
1996 HUD Appropriations Act
Annual Plan Conversion of
Public Housing
Approved or submitted public housing homeownership
programs/plans
Annual Plan
Homeownership
Annual Plan
Homeownership
Policies governing any Section 8 Homeownership program
check here if included in the Section 8
Administrative Plan
X Any cooperative agreement between the PHA and the TANF
agency
Annual Plan Community
Service & Self Sufficiency
X FSS Action Plan/s for public housing and/or Section 8 Annual Plan Community
Service & Self Sufficiency
X Most recent self sufficiency (ED/SS TOP or ROSS or other
resident services grant) grant program reports
Annual Plan Community
Service & Self Sufficiency
The most recent Public Housing Drug Elimination Program
(PHEDEP) semi annual performance report for any open
grant and most recently submitted PHDEP application
Annual Plan Safety and
Crime Prevention
FY 2006 Annual Plan Page 10
form HUD 50075 (03/2003)
I IList of Supporting Documents Available for Review
Applicable
&
On Display
Supporting Document Applicable Plan
Component
(PHDEP Plan)
X The most recent fiscal year audit of the PHA conducted
under section 5(h)(2) of the U S Housing Act of 1937 (42 U
S C 1437c(h)) the results of that audit and the PHA s
response to any findings
Annual Plan Annual Audit
Troubled PHAs MOA/Recovery Plan Troubled PHAs
Other supporting documents (optional)
(list individually use as many lines as necessary)
(specify as needed)
1 Statement of Housing Needs
[24 CFR Part 903 7 9 (a)]
A Housing Needs of Families in the Junsdiction/s Served by the PHA
Based upon the information contamed m the Consolidated Plan/s applicable to the jurisdiction and/or
other data available to the PHA provide a statement of the housing needs in the jurisdiction by
completing the following table In the Overall Needs column provide the estimated number of renter
families that have housing needs For the remaining characteristics rate the impact of that factor on the
housing needs for each family type from 1 to 5 with 1 being no impact and 5 being severe impact
Use N/A to indicate that no information is available upon which the PHA can make this assessment
Housing Needs of Families in
by Family Type
the Jurisdiction
Family Type
Overall Afford
ability
Supply Quality Access
ibility
Size Loca
tton
Income <= 30%
of AMI
137 5 5 3 4 5 1
Income >30% but
<=50% of AMI
331 5 5 3 1 5 1
Income >50% but
<80% of AMI
482 4 4 2 1 3 1
Elderly 124 4 4 3 5 1 2
Families with
Disabilities
56 5 5 4 5 3 1
Race/Ethnicity 542 4 4 1 4 3 2
Race/Ethnicity 152 5 4 3 2 5 1
Race/Ethnicity 181 5 4 3 1 5 2
Race/Ethnicity 67 5 5 3 2 4 1 What sources of information did the PHA use to conduct this analysis 9 (Check all that
apply, all matenals must be made available for public inspection )
FY 2006 Annual Plan Page 11
form HUD 50075 (03/2003)E
Plan
Consolidated Plan of the Junsdiction/s
Indicate year 2000-2005
U S Census data the Comprehensive Housing Affordability Strategy
("CHAS") dataset
American Housing Survey data
Indicate year
Other housing market study
Indicate year
Other sources 2003 Housing Profile and County of Los Angeles Consolidated
B Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
State the housing needs of the families on the PHA s waitmg list's Complete one table for each type
of PHA wide waiting list administered by the PHA PHAs may provide separate tables for site
based or sub jurisdictional public housing waiting lists at their option
Housing Needs of Families on the Waiting List
Waiting list type (select one)
assistance
8 and Public Housing
Site-Based or sub-jurisdictional waiting list (optional)
which development/subjunsdiction
I Section 8 tenant-based
Public Housing
E Combined Section
11 Public Housing
If used, identify
# of families % of total families Annual Turnover
Waiting list total 7272
Extremely low
income <=30% AMI
5928 82%
Very low income
(>30% but <=50%
AMI)
932 13%
Low income
(>50% but <80%
AMI)
412 5%
Families with 4530 62%
FY 2006 Annual Plan Page 12
form HUD 50075 (03/2003)
13Housing Needs of Families on the Waiting List
children
Elderly families 2032 28%
Families with
Disabilities
710 10%
White 2618 36%
Black 3927 54%
American
Indian/Asian
218 3%
Hispanic (all races) 509 7%
Charactenstics by
Bedroom Size
(Public Housing
Only)
1BR
2 BR
3 BR
4 BR
5 BR
5+ BR
Is the waiting list closed
If yes
How long has
Does the PHA
Does the PHA
generally closed 9
(select one) 9 J
No
it been closed (# of months)?
expect to reopen the list
permit specific categones
0 Yes
49 months
in the PHA Plan year 9
of families onto the
LI
No a Yes
waiting list, even if
LI
No a Yes
C Strategy for Addressing Needs
Provide a brief description of the PHA s strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list IN THE UPCOMING YEAR and the Agency s reasons for
choosing this strategy
(1) Strategies
Need Shortage of affordable housing for all eligible populations
Strategy 1 Maximize the number of affordable units available to the PHA within
its current resources by
Select all that apply
I=1 Employ effective maintenance and management policies to minimize the
number of public housing units off-line
FY 2006 Annual Plan Page 13
form HUD 50075 (03/2003)LI
111 Reduce turnover time for vacated public housing units
LI Reduce time to renovate public housing units
LI Seek replacement of public housing units lost to the inventory through mixed
finance development
E Seek replacement of public housing units lost to the inventory through section
8 replacement housing resources
• Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
• Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required
• Maintain or increase section 8 lease-up rates by marketing the program to
owners, particularly those outside of areas of minority and poverty
concentration
• Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
11 Participate in the Consolidated Plan development process to ensure
coordination with broader community strategies
Other (list below)
Continue to monitor and enforce rent and income restnctions among covenanted units
through the Redevelopment Agency
Strategy 2 Increase the number of affordable housing units by
Select all that apply
El Apply for additional section 8 units should they become available
• Leverage affordable housing resources in the community through the creation
of mixed - finance housing
• Pursue housing resources other than public housing or Section 8 tenant-based
assistance
• Other (list below)
Conduct acquisition and rehabilitation of blighted/nuisance multi-family
housing units
Need Specific Family Types Families at or below 30% of median
Strategy 1 Target available assistance to families at or below 30 % of AMI
Select all that apply
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in public housing
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in tenant-based section 8 assistance
Employ admissions preferences aimed at families with economic hardships
Adopt rent policies to support and encourage work
Other (list below)
FY 2006 Annual Plan Page 14
form HUD 50075 (03/2003)
15n•n•nnn
Need Specific Family Types Families at or below 50% of median
Strategy 1 Target available assistance to families at or below 50% of AM!
Select all that apply
E Employ admissions preferences aimed at families who are working
El Adopt rent policies to support and encourage work
E Other (list below)
Need Specific Family Types The Elderly
Strategy 1 Target available assistance to the elderly I
Select all that apply
E Seek designation of public housing for the elderly
Z Apply for special-purpose vouchers targeted to the elderly, should they become
available
El Other (list below)
Need Specific Family Types Families with Disabilities
Strategy 1 Target available assistance to Families with Disabilities
Select all that apply
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities,
should they become available
Affirmatively market to local non-profit agencies that assist families with
disabilities
Other (list below)
Need Specific Family Types Races or ethnicities with disproportionate housing
needs
Strategy 1 Increase awareness of PHA resources among families of races and
ethnicities with disproportionate needs
Select if applicable
N Affirmatively market to races/ethnicities shown to have disproportionate
housing needs
ri Other (list below)
FY 2006 Annual Plan Page 15
form HUD 50075 (03/2003)
16Strategy 2 Conduct activities to affirmatively further fair housing
Select all that apply|10 9| Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
Z Market the section 8 program to owners outside of areas of poverty /mmonty
concentrations
Z Other (list below)
Contact with the Housing Rights Center through the Redevelopment Agency to
assist with your housing discnmination complaints and education
Other Housing Needs & Strategies (list needs and strategies below)
(2) Reasons for Selecting Strategies
Of the factors listed below, select all that influenced the PHA s selection of the
strategies it will pursue
Z Funding constraints
El Staffing constraints|10 9| Limited availability of sites for assisted housing
Z Extent to which particular housing needs are met by other organizations in the
community
Z Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
ii Influence of the housing market on PHA programs
Z Community priorities regarding housing assistance
111 Results of consultation with local or state government|10 9| Results of consultation with residents and the Resident Advisory Board
pi Results of consultation with advocacy groups
Z Other (list below)
Low vacancy rates and escalating rental rates
2 Statement of Financial Resources
[24 CFR Part 903 7 9 (b)]
List the financial resources that are anticipated to be available to the PHA for the support of Federal
public housing and tenant based Section 8 assistance programs administered by the PHA durmg the Plan
year Note the table assumes that Federal public housing or tenant based Section 8 assistance grant
funds are expended on eligible purposes therefore uses of these funds need not be stated For other
funds indicate the use for those funds as one of the following categories public housing operations
public housing capital improvements public housing safety/security public housmg supportive services
Section 8 tenant based assistance Section 8 supportive services or other
FY 2006 Annual Plan Page 16
form HUD 50075 (03/2003)
\4-Financial Resources
Planned Sources and Uses
Sources Planned $ Planned Uses
1 Federal Grants (FY
2006 grants)|10 10|a) Public Housing
Operating Fund|10 10|b) Public Housing
Capital Fund|10 10|c) HOPE VI
Revitalization|10 10|d) HOPE VI
Demolition|10 10|e) Annual
Contributions for
Section 8 Tenant-
Based Assistance
$2,491,558 00
f) Public Housing
Drug Elimination
Program (including
any Technical
Assistance funds)|10 10|g) Resident
Opportunity and
Self-Sufficiency
Grants|10 10|h) Community
Development Block
Grant|10 10|i) HOME 0
Other Federal Grants
(list below)
FSS Coordinator
Grant
$63,000 00
2 Prior Year Federal
Grants (unobligated
funds only) (list below)|10 109| Public Housing
Dwelling Rental
Income|10 10|FY 2006 Annual Plan Page 17
form HUD 50075 (03/2003)
19Financial Resources
Planned Sources and Uses
Sources Planned $ Planned Uses|109| Other income (list
below)
4 Non-federal sources
(list below)
Redevelopment
Agency Housing Set
Funds- Home Secure
Program
$25,000 Installation of
safety and
secunty
devices for
seniors and the
disabled
Redevelopment
Agency Housing Set
Funds —Shared
Housing for Elderly
$59,000 Senior
Roommate
matching
program
Housing Rights Center $26,250 Provision of
fair housing
services
Redevelopment
Agency Housing Set
Funds- Rental
Assistance Program
$500,000 The provision
of rental
assistance for
up-to-moderate
income
households
Redevelopment
Agency Housing Set
Funds- Property
Acquisition and
Development
$2,500,000 Affordable
housing
development
and acquisition
Redevelopment
Agency Housing Set
Funds- Neighborhood
Preservation
$500,000 Repair and
improvements
to affordable
rental and
ownership
properties
Non Federal Subtotal $3,610,250
Total Resources $6,164,808
FY 2006 Annual Plan Page 18
form HUD 50075 (03/2003)
193 PHA Policies Governing Eligibility, Selection, and Admissions
[24 CFR Part 903 7 9 (c)]
N/A
A Public Housing
Exemptions PHAs that do not administer public housing are not required to complete subcomponent
3A
(1) Eligibility
a When does the PHA venfy eligibility for admission to public housing? (select all
that apply)
n When families are within a certain number of being offered a unit (state
number)
O When families are within a certain time of being offered a unit (state time)
111 Other (descnbe)
b Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
n Cnmmal or Drug-related activity
O Rental history
E Housekeeping
n Other (describe)
c
n
Yes
Li
No
d 1:1 Yes 0 No
e E Yes E No
Does the PHA request criminal records from local law
enforcement agencies for screening purposes?
Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
(2)Waiting List Organization
a Which methods does the PHA plan to use to organize its public housing waiting list
(select all that apply)|109| Community-wide list
El Sub-jurisdictional lists
111 Site-based waiting lists
n Other (describe)
FY 2006 Annual Plan Page 19
form HUD 50075 (03/2003)
2.0b Where may interested persons apply for admission to public housing'?
• PHA main administrative office
ri PHA development site management office
• Other (list below)
c If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions, if not, skip to subsection (3) Assignment
1 How many site-based waiting lists will the PHA operate in the coming year'?
2 [I] Yes 111 No Are any or all of the PHA's site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)'?
If yes, how many lists'?
3 111 Yes El No May families be on more than one list simultaneously
If yes, how many lists'?
4 Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)'?
PHA main administrative office
All PHA development management offices
Management offices at developments with site-based waiting lists
At the development to which they would like to apply
Other (list below)
(3) Assignment
a How many vacant unit choices are applicants ordmanly given before they fall to the
bottom of or are removed from the waiting list' ? (select one)
• One
• Two
fl
Three or More
b 111 Yes No Is this policy consistent across all waiting list types'?
c If answer to b is no, list vanations for any other than the pnmary public housing
waiting list/s for the PHA
(4) Admissions Preferences
a Income targeting
FY 2006 Annual Plan Page 20
form HUD 50075 (03/2003)nI*.|1010|n••n•
•n•n•n
El Yes 0 No Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing
to families at or below 30% of median area income?
b Transfer policies
In what circumstances will transfers take precedence over new admissions ? (list
below)
Emergencies
Overhoused
Underhoused
Medical justification
Administrative reasons determined by the PHA (e g , to permit modernization
work)
Resident choice (state circumstances below)
Other (list below)
c Preferences
1 IL] Yes III No Has the PHA established preferences for admission to public
housing (other than date and time of application) ? (If "no" is
selected, skip to subsection (5) Occupancy)
2 Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences
E Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
o
Victims of domestic violence
Ei
Substandard housing
Homelessness
El
High rent burden (rent is > 50 percent of income)
Other preferences (select below)|10 9| Working families and those unable to work because of age or disability|109| Veterans and veterans families
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
FY 2006 Annual Plan Page 21
form HUD 50075 (03/2003)
21111 Victims of reprisals or hate cnmes
E Other preference(s) (list below)
3 If the PHA will employ admissions preferences, please pnontize by placing a "1" in
the space that represents your first priority, a "2" in the box representing your second
pnonty, and so on If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next
to each That means you can use "1" more than once, "2" more than once, etc
Date and Time
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)|109| Working families and those unable to work because of age or disability
• Veterans and veterans' families|109| Residents who live and/or work in the jurisdiction
111 Those enrolled currently in educational, training, or upward mobility programs
ri Households that contnbute to meeting income goals (broad range of incomes)
[1] Households that contribute to meeting income requirements (targeting)
Fl Those previously enrolled in educational, training, or upward mobility
programs
E Victims of reprisals or hate cnmes
• Other preference(s) (list below)
4 Relationship of preferences to income targeting requirements|109| The PHA applies preferences within income tiers
• Not applicable the pool of applicant families ensures that the PHA will meet
income targeting requirements
(5) Occupancy
a What reference materials can applicants and residents use to obtain information
about the rules of occupancy of public housing (select all that apply)
The PHA-resident lease
.nn•nn•
The PHA's Admissions and (Continued) Occupancy policy
71 PHA briefing seminars or written materials
FY 2006 Annual Plan Page 22
form HUD 50075 (03/2003)
23ri Other source (list)
b How often must residents notify the PHA of changes in family composition'?
(select all that apply)
H At an annual reexamination and lease renewal
O Any time family composition changes
.••n•n•
At family request for revision
Other (list)
(6) Deconcentration and Income Mixing
a Yes H No Did the PHA's analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or
income mixing9
b Yes No Did the PHA adopt any changes to its admissions policies based
on the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c If the answer to b was yes, what changes were adopted9 (select all that apply)
Adoption of site-based waiting lists
If selected, list targeted developments below
E Employing waiting list skipping' to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below
Employing new admission preferences at targeted developments
If selected, list targeted developments below
1=1 Other (list policies and developments targeted below)
d ri Yes El No Did the PHA adopt any changes to other policies based on the
results of the required analysis of the need for deconcentration
of poverty and income mixing9
e If the answer to d was yes, how would you describe these changes 9 (select all that
apply)
FY 2006 Annual Plan Page 23
form HUD 50075 (03/2003)
147 Additional affirmative marketing|10 9| Actions to improve the marketability of certain developments|10 9| Adoption or adjustment of ceiling rents for certain developments
E Adoption of rent incentives to encourage deconcentration of poverty and
income-mixing|10 9| Other (list below)
f Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families 9 (select all that apply)
ri Not applicable results of analysis did not indicate a need for such efforts|10 9| List (any applicable) developments below
g Based on the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families 9 (select all that apply)
fl
Not applicable results of analysis did not indicate a need for such efforts
n List (any applicable) developments below
B Section 8
Exemptions PHAs that do not administer section 8 are not required to complete sub component 3B
Unless otherwise specified, all questions in this section apply only to the tenant-based section 8
assistance program (vouchers, and until completely merged into the voucher program,
certificates)
(1) Eligibility
a What is the extent of screening conducted by the PHA 9 (select all that apply)|109| Criminal or drug-related activity only to the extent required by law or
regulation
Z Criminal and drug-related activity more extensively than required by law or
regulation
ri More general screening than criminal and drug-related activity (list factors
below)|10 9| Other (list below)
b 171 Yes 0 No Does the PHA request criminal records from local law enforcement
agencies for screening purposes9
C Z
Yes 7 No Does the PHA request criminal records from State law
enforcement agencies for screening purposes9
FY 2006 Annual Plan Page 24
form HUD 50075 (03/2003)d 0 Yes Z
No Does the PHA access FBI criminal records from the FBI for
screening purposes ? (either directly or through an NCIC-
authorized source)
e Indicate what kinds of information you share with prospective landlords ? (select all
that apply)|10 9| Criminal or drug-related activity
Z Other (descnbe below)
Per our Administrative Plan, we share information about evictions, damage
claims, police calls to the unit, current address and landlord, and unpaid rent claims
(2) Waiting List Organization
a With which of the following program waiting lists is the section 8 tenant-based
assistance waiting list merged? (select all that apply)
Z
None
a
Federal public housing
H
Federal moderate rehabilitation
c
Federal project-based certificate program
a
Other federal or local program (list below)
b Where may interested persons apply for admission to section 8 tenant-based
assistance? (select all that apply)
Z PHA main administrative office|109| Other (list below)
(3) Search Time
a Z Yes 0 No Does the PHA give extensions on standard 60-day period to
search for a unit?
If yes, state circumstances below
Tenant must demonstrate that they have been making an effort to locate a suitable unit
by submitting a log of all attempts made Special consideration is also made for
disabled individuals and others with special needs requesting a reasonable
accommodation
(4) Admissions Preferences
a Income targeting
FY 2006 Annual Plan Page 25
form HUD 50075 (03/2003)Z Yes 0 No Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30% of median area income?
b Preferences
1 M Yes E No Has the PHA established preferences for admission to section 8
tenant-based assistance ? (other than date and time of
application) (if no, skip to subcomponent (5) Special purpose
section 8 assistance programs)
2 Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences
Z Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Z Victims of domestic violence
Z Substandard housing
Z Homelessness
Z High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)|10 9| Working families and those unable to work because of age or disability
Z Veterans and veterans' families
Z Residents who live and/or work in your junsdiction
E Those enrolled currently in educational, training, or upward mobility programs|10 9| Households that contribute to meeting income goals (broad range of incomes)
Z Households that contribute to meeting income requirements (targeting)
E Those previously enrolled in educational, training, or upward mobility
programs
Z Victims of reprisals or hate crimes
1-7 Other preference(s) (list below)
3 If the PHA will employ admissions preferences, please prioritize by placing a "1" in
the space that represents your first pnonty, a "2" in the box representing your
second pnonty, and so on If you give equal weight to one or more of these
choices (either through an absolute hierarchy or through a point system), place the
same number next to each That means you can use "1" more than once, "2" more
than once, etc|109| Date and Time
Former Federal preferences
FY 2006 Annual Plan Page 26
form HUD 50075 (03/2003)
23-1 Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)|109| Victims of domestic violence|109| Substandard housing|109| Homelessness|109| High rent burden
Other preferences (select all that apply)|10 9| Working families and those unable to work because of age or disability
Z Veterans and veterans' families
Z Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of repnsals or hate cnmes
Other preference(s) (list below)
4 Among applicants on the waiting list with equal preference status, how are
applicants selected ? (select one)
Z Date and time of application|10 9| Drawing (lottery) or other random choice technique
5 If the PHA plans to employ preferences for ' residents who live and/or work in the
jurisdiction' (select one)
Z This preference has previously been reviewed and approved by HUD|10 9| The PHA requests approval for this preference through this PHA Plan
6 Relationship of preferences to income targeting requirements (select one)|10 9| The PHA applies preferences within income tiers
1><1 Not applicable the pool of applicant families ensures that the PHA will meet
income targeting requirements
(5) Special Purpose Section 8 Assistance Programs
a In which documents or other reference materials are the policies governing
eligibility, selection, and admissions to any special-purpose section 8 program
administered by the PHA contained ? (select all that apply)
Fl The Section 8 Administrative Plan
FY 2006 Annual Plan Page 27
form HUD 50075 (03/2003)
2sEi Briefing sessions and written materials
E Other (list below)
Program brochure
b How does the PHA announce the availability of any special-purpose section 8
programs to the public?
111 Through published notices
E Other (list below)
We announce this to applicants on the waiting list first
4 PHA Rent Determination Policies
[24 CFR Part 903 7 9 (d)]
N/A
A Public Housing
Exemptions PHAs that do not administer public housing are not required to complete sub component
4A
(1) Income Based Rent Policies
Describe the PHA s income based rent setting policy/ies for public housmg usmg mcludmg
discretionary (that is not required by statute or regulation) income disregards and exclusions in the
appropriate spaces below
a Use of discretionary policies (select one)
[-I The PHA will not employ any discretionary rent-setting policies for income
based rent in public housing Income-based rents are set at the higher of 30%
of adjusted monthly income, 10% of unadjusted monthly income, the welfare
rent, or minimum rent (less HUD mandatory deductions and exclusions) (If
selected, skip to sub-component (2))
- -or -
111 The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b)
b Minimum Rent
1 What amount best reflects the PHA's minimum rent? (select one)
E so|10 9| $1-$25
FY 2006 Annual Plan Page 28
form HUD 50075 (03/2003)
2.90 $26-$50
2 0 Yes 0 No Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3 If yes to question 2, list these policies below
c Rents set at less than 30% than adjusted income
1 7 Yes 0 No Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2 If yes to above, list the amounts or percentages charged and the circumstances
under which these will be used below
d Which of the discretionary (optional) deductions and/or exclusions policies does the
PHA plan to employ (select all that apply)|10 9| For the earned income of a previously unemployed household member
1-1 For increases in earned income|10 9| Fixed amount (other than general rent-setting policy)
If yes, state amount/s and circumstances below|10 9| Fixed percentage (other than general rent-setting policy)
If yes, state percentage/s and circumstances below
Fi For household heads|10 9| For other family members
E For transportation expenses|10 9| For the non-reimbursed medical expenses of non-disabled or non-elderly
families|10 9| Other (descnbe below)
e Ceiling rents
1 Do you have ceiling rents ? (rents set at a level lower than 30% of adjusted income)
(select one)
El Yes for all developments|10 9| Yes but only for some developments
11
No
FY 2006 Annual Plan Page 29
form HUD 50075 (03/2003)
302 For which kinds of developments are ceiling rents in place ? (select all that apply)
LI
For all developments
LI
For all general occupancy developments (not elderly or disabled or elderly
only)
For specified general occupancy developments
LI
For certain parts of developments, e g , the high-nse portion
LI
For certain size units, e g, larger bedroom sizes
LI
Other (list below)
3 Select the space or spaces that best descnbe how you arrive at ceiling rents (select
all that apply)|10 9| Market comparability study|10 9| Fair market rents (FMR)
E 95 th percentile rents
LI 75 percent of operating costs
ri 100 percent of operating costs for general occupancy (family) developments
ri Operating costs plus debt service
LI The "rental value" of the unit|10 9| Other (list below)
f Rent re determinations
1 Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
LI
Never
LI
At family option
E Any time the family expenences an income increase|10 9| Any time a family expenences an income increase above a threshold amount or
percentage (if selected, specify threshold) LI Other (list below)
g
LI
Yes 0 No Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases
in the next year?
FY 2006 Annual Plan Page 30
form HUD 50075 (03/2003)
31(2) Flat Rents
1 In setting the market-based flat rents, what sources of information did the PHA use
to establish comparability? (select all that apply )
fl
The section 8 rent reasonableness study of comparable housing
E Survey of rents listed in local newspaper
[11 Survey of similar unassisted units in the neighborhood
ri Other (list/descnbe below)
B Section 8 Tenant-Based Assistance
Exemptions PHAs that do not administer Section 8 tenant based assistance are not required to
complete sub component 4B Unless otherwise specified, all questions in this section apply only to
the tenant based section 8 assistance program (vouchers, and until completely merged into the
voucher program, certificates)
(1) Payment Standards
Describe the voucher payment standards and policies
a What is the PHA's payment standard ? (select the category that best descnbes your
standard)
N
At or above 90% but below 100% of FMR
El
l00% of FMR
O Above 100% but at or below 110% of FMR
E Above 110% of FMR (if HUD approved, descnbe circumstances below)
b If the payment standard is lower than FMR, why has the PHA selected this
standard? (select all that apply)
[ FMRs are adequate to ensure success among assisted families in the PHA's
segment of the FMR area
z
The PHA has chosen to serve additional families by lowenng the payment
standard
_
Reflects market or submarket
nn•|10 9| Other (list below)
c If the payment standard is higher than FMR, why has the PHA chosen this level?
(select all that apply)
fl
FMRs are not adequate to ensure success among assisted families in the PHA's
segment of the FMR area
111 Reflects market or submarket
E To increase housing options for families
[ Other (list below)
FY 2006 Annual Plan Page 31
form HUD 50075 (03/2003)
31d How often are payment standards reevaluated for adequacy9 (select one)
• Annually
• Other (list below)
e What factors will the PHA consider in its assessment of the adequacy of its payment
standard9 (select all that apply)
Success rates of assisted families
• Rent burdens of assisted families
Z Other (list below)
Average area rents
(2) Minimum Rent
a What amount best reflects the PHA's minimum rent? (select one)
El so
Li $1-$25
• $26-$50
b Z Yes El No Has the PHA adopted any discretionary minimum rent hardship
exemption policies ? (if yes, list below)
- The family has lost their eligibility for participation in a federal state or local
assistance program,
- The family is waiting for a determination of their status of eligibility to such
programs,
The family will be evicted as a result of the minimum rent requirement
5 Operations and Management
[24 CFR Part 903 7 9 (e)]
Exemptions from Component 5 High performing and small PHAs are not required to complete this
section Section 8 only PHAs must complete parts A B and C(2)
A PHA Management Structure
Describe the PHA s management structure and organization
(select one)
• An organization chart showing the PHA's management structure and
organization is attached
EI A bnef description of the management structure and organization of the PHA
follows
FY 2006 Annual Plan Page 32
form HUD 50075 (03/2003)
33B HUD Programs Under PHA Management
List Federal programs administered by the PHA number of families served at the beginning of the
upcoming fiscal year and expected turnover in each (Use NA to indicate that the PHA does not
operate any of the programs listed below
Program Name Units or Families
Served at Year
Beginning
Expected
Turnover
Public Housing
Section 8 Vouchers 250 5
Section 8 Certificates
Section 8 Mod Rehab
Special Purpose Section
8 Certificates/Vouchers
(list individually)
Public Housing Drug
Elimination Program
(PHDEP)
Other Federal
Programs(list
individually)
C Management and Maintenance Policies
List the PHA s public housing management and maintenance policy documents manuals and handbooks
that contain the Agency s rules standards and policies that govern maintenance and management of
public housing including a description of any measures necessary for the prevention or eradication of
pest infestation (which includes cockroach infestation) and the policies governing Section 8
management
(1) Public Housing Maintenance and Management (list below)
(2) Section 8 Management (list below)
FY 2006 Annual Plan Page 33
form HUD 50075 (03/2003)
31-6 PHA Grievance Procedures
[24 CFR Part 903 7 9 OA
Exemptions from component 6 High performmg PHAs are not required to complete component 6
Section 8 Only PHAs are exempt from sub component 6A
A Public Housing
1 E Yes 0 No Has the PHA established any written grievance procedures in
addition to federal requirements found at 24 CFR Part 966,
Subpart B, for residents of public housing?
If yes, list additions to federal requirements below
2 Which PHA office should residents or applicants to public housing contact to
initiate the PHA grievance process ? (select all that apply)
E PHA main administrative office
ii PHA development management offices|10 9| Other (list below)
B Section 8 Tenant-Based Assistance
1 Z Yes 0 No Has the PHA established informal review procedures for applicants
to the Section 8 tenant-based assistance program and informal
hearing procedures for families assisted by the Section 8 tenant-
based assistance program in addition to federal requirements
found at 24 CFR 982?
If yes, list additions to federal requirements below
2 Which PHA office should applicants or assisted families contact to initiate the
informal review and informal hearing processes ? (select all that apply)
Z PHA main administrative office
E Other (list below)
FY 2006 Annual Plan Page 34
form HUD 50075 (03/2003)
37 Capital Improvement Needs
N/A
[24 CFR Part 903 7 9 (g)]
Exemptions from Component 7 Section 8 only PHAs are not required to complete this component and
may skip to Component 8
A Capital Fund Activities
Exemptions from sub component 7A PHAs that will not participate in the Capital Fund Program may
skip to component 7B All other PHAs must complete 7A as instructed
(1) Capital Fund Program Annual Statement
Using parts I II and III of the Annual Statement for the Capital Fund Program (CFP) identify capital
activities the PHA is proposing for the upcoming year to ensure long term physical and social viability
of its public housing developments This statement can be completed by using the CFP Annual
Statement tables provided in the table library at the end of the PHA Plan template OR at the PHA s
option by completing and attaching a properly updated HUD 52837
Select one|10 9| The Capital Fund Program Annual Statement is provided as an attachment to
the PHA Plan at Attachment (state name)
-or-
fl
The Capital Fund Program Annual Statement is provided below (if selected,
copy the CFP Annual Statement from the Table Library and insert here)
(2) Optional 5-Year Action Plan
Agencies are encouraged to include a 5 Year Action Plan covering capital work items This statement
can be completed by using the 5 Year Action Plan table provided m the table library at the end of the
PHA Plan template OR by completing and attaching a properly updated HUD 52834
a 0 Yes 0 No Is the PHA providing an optional 5-Year Action Plan for the
Capital Fund? (if no, skip to sub-component 7B)
b If yes to question a, select one|10 9| The Capital Fund Program 5-Year Action Plan is provided as an attachment to
the PHA Plan at Attachment (state name
or-|10 9| The Capital Fund Program 5-Year Action Plan is provided below (if selected,
copy the CFP optional 5 Year Action Plan from the Table Library and insert
here)
FY 2006 Annual Plan Page 35
form HUD 50075 (03/2003)
3,B HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund)
Applicability of sub component 7B All PHAs administering public housing Identify any approved
HOPE VI and/or public housing development or replacement activities not described in the Capital Fund
Program Annual Statement
0 Yes E No a) Has the PHA received a HOPE VI revitalization grant ? (if no,
skip to question c, if yes, provide responses to question b for
each grant, copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1 Development name
2 Development (project) number
3 Status of grant (select the statement that best describes the current
status)|10 9| Revitalization Plan under development|10 9| Revitalization Plan submitted, pending approval|10 9| Revitalization Plan approved
Activities pursuant to an approved Revitalization Plan
underway
Yes E No c) Does the PHA plan to apply for a HOPE VI Revitalization grant
in the Plan year?
If yes, list development name/s below
El Yes E No d) Will the PHA be engaging in any mixed-finance development
activities for public housing in the Plan year?
If yes, list developments or activities below
pi Yes No e) Will the PHA be conducting any other public housing
development or replacement activities not discussed in the
Capital Fund Program Annual Statement?
If yes, list developments or activities below
8 Demolition and Disposition
[24 CFR Part 903 7 9 (h)]
Applicability of component 8 Section 8 only PHAs are not required to complete this section
1 0 Yes No Does the PHA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U S Housing Act of
FY 2006 Annual Plan Page 36
form HUD 50075 (03/2003)1937 (42 U S C 1437p)) in the plan Fiscal Year" ? (If "No",
skip to component 9, if "yes", complete one activity description
for each development )
2 Activity Description
0 Yes 0 No
Has the PHA provided the activities description information in
the optional Public Housing Asset Management Table' ? (If
"yes", skip to component 9 If "No", complete the Activity
Description table below )
Demolition/Disposition Activity Description
la Development name
lb Development (project) number
2 Activity type Demolition E
Disposition
3 Application status (select one)
Approved
Submitted, pending approval
Planned application
4 Date application approved, submitted, or planned for submission (DD/MM/YY)
5 Number of units affected|109| Coverage of action (select one)
LI
Part of the development
E Total development|109| Timeline for activity
a Actual or projected start date of activity
b Projected end date of activity
9 Designation of Public Housing for Occupancy by Elderly Families
or Families with Disabilities or Elderly Families and Families with
Disabilities
[24 CFR Part 903 7 9 (I)]
Exemptions from Component 9 Section 8 only PHAs are not required to complete this section
1 E Yes 0 No Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
occupancy only by the elderly families or only by families with
disabilities, or by elderly families and families with disabilities
or will apply for designation for occupancy by only elderly
families or only families with disabilities, or by elderly families
and families with disabilities as provided by section 7 of the
FY 2006 Annual Plan Page 37
form HUD 50075 (03/2003)
3gU S Housing Act of 1937 (42 U S C 1437e) in the upcoming
fiscal year? (If "No", skip to component 10 If "yes', complete
one activity description for each development, unless the PHA is
eligible to complete a streamlined submission, PHAs
completing streamlined submissions may skip to component
10)
2 Activity Descnption
0 Yes 0 No Has the PHA provided all required activity descnption
information for this component in the optional Public Housing
Asset Management Table ? If "yes ', skip to component 10 If
'No", complete the Activity Description table below
Designation of Public Housing Activity Description
1a Development name
lb Development (project) number
2 Designation type
Occupancy by only the elderly
Occupancy by families with disabilities
Occupancy by only elderly families and families with disabilities
3 Application status (select one)
Approved, included in the PHA's Designation Plan
Submitted, pending approval
Planned application
4 Date this designation approved, submitted, or planned for submission fDD/MM/YY)|109| If approved, will this designation constitute a (select one)
LI
New Designation Plan
LI
Revision of a previously-approved Designation Plan?|109| Number of units affected|109| Coverage of action (select one)
LI
Part of the development
LI
Total development
10 Conversion of Public Housin2 to Tenant-Based Assistance
[24 CFR Part 903 7 9 (j)]
Exemptions from Component 10 Section 8 only PHAs are not required to complete this section
A Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD
FY 1996 HUD Appropriations Act
1 E Yes 0 No Have any of the PHA's developments or portions of
developments been identified by HUD or the PHA as covered
FY 2006 Annual Plan Page 38
form HUD 50075 (03/2003)
39under section 202 of the HUD FY 1996 HUD Appropriations
Act? (If "No", skip to component 11, if "yes", complete one
activity description for each identified development, unless
eligible to complete a streamlined submission PHAs
completing streamlined submissions may skip to component
11)
2 Activity Descnption
0 Yes E No Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table ? If "yes", skip to component 11 If
"No", complete the Activity Description table below
Conversion of Public Housing Activity Description
la Development name
lb Development (project) number
2 What is the status of the required assessment?
E Assessment underway
Assessment results submitted to HUD
LII
Assessment results approved by HUD (if marked, proceed to next
question)
Other (explain below)|109| Yes No Is a Conversion Plan required? (If yes, go to block 4, if no, go to
block 5)|109| Status of Conversion Plan (select the statement that best describes the current
status)
fl
Conversion Plan in development
E Conversion Plan submitted to HUD on (DD/MM/YYYY)
Conversion Plan approved by HUD on (DD/MM/YYYY)
E Activities pursuant to HUD-approved Conversion Plan underway|109| Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one)
Units addressed in a pending or approved demolition application (date
submitted or approved
Units addressed in a pending or approved HOPE VI demolition application
(date submitted or approved )
Units addressed in a pending or approved HOPE VI Revitalization Plan
(date submitted or approved )
Requirements no longer applicable vacancy rates are less than 10 percent
Requirements no longer applicable site now has less than 300 units
E Other (descnbe below)
FY 2006 Annual Plan Page 39
form HUD 50075 (03/2003)
40B Reserved for Conversions pursuant to Section 22 of the U S Housing Act of
1937
C Reserved for Conversions pursuant to Section 33 of the U S Housing Act of
1937
11 Homeownership Programs Administered by the PHA
[24 CFR Part 903 7 9 (k)]
A Public Housing
Exemptions from Component 11A Section 8 only PHAs are not required to complete 11A
1 n Yes El No Does the PHA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U S C 1437c(h)), or an approved
HOPE I program (42 U S C 1437aaa) or has the PHA applied or
plan to apply to administer any homeownership programs under
section 5(h), the HOPE I program, or section 32 of the U S
Housing Act of 1937 (42 U S C 1437z-4) (If "No", skip to
component 11B, if "yes", complete one activity descnption for
each applicable program/plan, unless eligible to complete a
streamlined submission due to small PHA or high performing
PHA status PHAs completing streamlined submissions may
skip to component 11B )
2 Activity Descnption
0 Yes E No Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table ? (If "yes", skip to component 12 If
"No", complete the Activity Description table below )
Public Housing Homeownership Activity Description
(Complete one for each development affected)
la Development name
lb Development (project) number
2 Federal Program authority
0 HOPE I
EI 5(h)
FY 2006 Annual Plan Page 40
form HUD 50075 (03/2003)
41D Turnkey III
0 Section 32 of the USHA of 1937 (effective 10/1/99)
3 Application status (select one)
El Approved, included in the PHA's Homeownership Plan/Program
111 Submitted, pending approval
n Planned application
4 Date Homeownership Plan/Prop-am approved, submitted, or planned for submission
(DD/MM/YYYY)
5 Number of units affected
6 Coverage of action (select one)
7 Part of the development
Total development
B Section 8 Tenant Based Assistance
1 E Yes Z No Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the USHA of 1937, as
implemented by 24 CFR part 982 7 (If "No", skip to component
12, if "yes ', descnbe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligible to complete a streamlined submission due to
high performer status High performing PHAs may skip to
component 12)
2 Program Description
a Size of Program
0 Yes No Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants ? (select one)
0 25 or fewer participants
0 26 - 50 participants
51 to 100 participants
Ei more than 100 participants
b PHA-established eligibility cntena
0 Yes 0 No Will the PHA's program have eligibility cntena for participation in
its Section 8 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below
FY 2006 Annual Plan Page 41
form HUD 50075 (03/2003)
4 2-12 PHA Community Service and Self-sufficiency Pro2rams
[24 CFR Part 903 7 9 (1)]
Exemptions from Component 12 High performmg and small PHAs are not required to complete this
component Section 8 Only PHAs are not required to complete sub component C
A PHA Coordination with the Welfare (TANF) Agency
1 Cooperative agreements
171 Yes n No Has the PHA has entered into a cooperative agreement with the
TANF Agency, to share information and/or target supportive
services (as contemplated by section 12(d)(7) of the Housing Act
of 1937)7
If yes, what was the date that agreement was signed ? 04/21/99
2 Other coordination efforts between the PHA and TANF agency (select all that
apply)
O Client referrals
Z Information shanng regarding mutual clients (for rent determinations and
otherwise)
Z Coordinate the provision of specific social and self-sufficiency services and
programs to eligible families
O Jointly administer programs
Z Partner to administer a HUD Welfare-to-Work voucher program
10 Joint administration of other demonstration program|10 9| Other (descnbe)
B Services and programs offered to residents and participants
(1) General
a Self-Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
O Public housing rent determination policies|10 9| Public housing admissions policies|10 9| Section 8 admissions policies
O Preference in admission to section 8 for certain public housing families
Ei Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the
PHA
FY 2006 Annual Plan Page 42
form HUD 50075 (03/2003)
1-3O Preference/eligibility for public housing homeownership option
participation
E Preference/eligibility for section 8 homeownership option participation
O Other policies (list below)
Special admission policies as required to administer the welfare-to-
work voucher program
b Economic and Social self-sufficiency programs
Z Yes 0 No Does the PHA coordinate, promote or provide any
programs to enhance the economic and social self-
sufficiency of residents ? (If "yes", complete the following
table, if "no' skip to sub-component 2, Family Self
Sufficiency Programs The position of the table may be
altered to facilitate its use )
Services and Programs
Program Name & Description
(Including location if appropriate)
Estimated
Size
Allocation
Method
(waiting
list/random
selection/specific
criteria/other)
Access
(development office /
PHA main office /
other provider name)
Eligibility
(public housing or
section 8
participants or
both)
Family Self Sufficiency Program 25 Voluntary PHA main office Section 8
FSS revolving loan fund 8 Specific Criteria Beyond Shelter FSS participant
Child Develop
merit Classes
25 Voluntary Beyond Shelter FSS participant
Substance Abuse Support Group 25 Voluntary Beyond Shelter FSS participant
Job Development Counseling 25 Voluntary Beyond Shelter FSS participant
(2) Family Self Sufficiency program/s
a Participation Description
Family Self Sufficiency (FSS) Participation
Program Required Number of Participants
(start of FY 2006 Estimate)
Actual Number of Participants
(As of 02/20/06)
Public Housing N/A
Section 8 25 16
FY 2006 Annual Plan Page 43
form HUD 50075 (03/2003)b El Yes
ill
No If the PHA is not maintaining the minimum program size
required by HUD, does the most recent FSS Action Plan address
the steps the PHA plans to take to achieve at least the minimum
program size?
If no, list steps the PHA will take below
C Welfare Benefit Reductions
1 The PHA is complying with the statutory requirements of section 12(d) of the U S
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by (select all that apply)
Z Adopting appropriate changes to the PHA's public housing rent determination
policies and train staff to carry out those policies
Z Informing residents of new policy on admission and reexamination
E Actively notifying residents of new policy at times in addition to admission and
reexamination
E Establishing or pursuing a cooperative agreement with all appropriate TANF
agencies regarding the exchange of information and coordination of services
Z
Establishing a protocol for exchange of information with all appropriate TANF
agencies
•n•••n
Other (list below)
D Reserved for Community Service Requirement pursuant to section 12(c) of
the U S Housing Act of 1937
13 PHA Safety and Crime Prevention Measures
[24 CFR Part 903 7 9 (m)]
Exemptions from Component 13 High performing and small PHAs not participating m PHDEP and
Section 8 Only PHAs may skip to component 15 High Performmg and small PHAs that are
participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub
component D
A Need for measures to ensure the safety of public housing residents
1 Describe the need for measures to ensure the safety of public housing residents
(select all that apply)
E High incidence of violent and/or drug-related crime in some or all of the PHA's
developments
FY 2006 Annual Plan Page 44
form HUD 50075 (03/2003)
450 High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA's developments
O Residents fearful for their safety and/or the safety of their children
El Observed lower-level cnme, vandalism and/or graffiti
E People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime|10 9| Other (describe below)
2 What information or data did the PHA used to determine the need for PHA actions
to improve safety of residents (select all that apply)
ri Safety and secunty survey of residents|10 9| Analysis of crime statistics over time for crimes committed "in and around"
public housing authority
E Analysis of cost trends over time for repair of vandalism and removal of graffiti
O Resident reports
1---i PHA employee reports
O Police reports
O Demonstrable, quantifiable success with previous or ongoing anticnme/anti
drug programs
E Other (describe below)
3 Which developments are most affected 9 (list below)
B Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1 List the crime prevention activities the PHA has undertaken or plans to undertake
(select all that apply)|10 9| Contracting with outside and/or resident organizations for the provision of
crime- and/or drug-prevention activities
O Crime Prevention Through Environmental Design
O Activities targeted to at-risk youth, adults, or seniors
O Volunteer Resident Patrol/Block Watchers Program|10 9| Other (describe below)
2 Which developments are most affected'? (list below)
C Coordination between PHA and the police
FY 2006 Annual Plan Page 45
form HUD 50075 (03/2003)
4-co1 Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities (select all that apply)
O Police involvement in development, implementation, and/or ongoing
evaluation of drug-elimination plan
El Police provide crime data to housing authority staff for analysis and action
rl Police have established a physical presence on housing authority property (e g,
community policing office, officer in residence)
O Police regularly testify in and otherwise support eviction cases
E Police regularly meet with the PHA management and residents
El Agreement between PHA and local law enforcement agency for provision of
above-baseline law enforcement services
n Other activities (list below)
2 Which developments are most affected? (list below)
D Additional information as required by PHDEP/PHDEP Plan
PHAs eligible for FY 2005 PHDEP funds must provide a PHDEP Plan meeting specified requirements
prior to receipt of PHDEP funds
Ei Yes 0 No Is the PHA eligible to participate in the PHDEP in the fiscal year
covered by this PHA Plan?
0 Yes 0 No Has the PHA included the PHDEP Plan for FY 2005 in this PHA
Plan?
11 Yes 0 No This PHDEP Plan is an Attachment (Attachment Filename )
14 RESERVED FOR PET POLICY
[24 CFR Part 903 7 9 (n)]
15 Civil Rights Certifications
[24 CFR Part 903 7 9 (o)]
Civil rights certifications are included in the PHA Plan Certifications of Compliance
with the PHA Plans and Related Regulations
16 Fiscal Audit
[24 CFR Part 903 7 9 (p)]
1 lz Yes 0 No Is the PHA required to have an audit conducted under section
5(h)(2) of the U S Housing Act of 1937 (42 U S C 1437c(h))7
(If no, skip to component 17)
2 El Yes El No Was the most recent fiscal audit submitted to HUD?
FY 2006 Annual Plan Page 46
form HUD 50075 (03/2003)
41-3 n Yes [7] No Were there any findings as the result of that audit?
4 El Yes 0 No If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain'?
5 El Yes 0 No Have responses to any unresolved findings been submitted to
HUD?
If not, when are they due (state below)?
17 PHA Asset Mana2ement
[24 CFR Part 903 7 9 (q)]
Exemptions from component 17 Section 8 Only PHAs are not required to complete this component
High performing and small PHAs are not required to complete this component
1 EI Yes 0 No Is the PHA engaging in any activities that will contnbute to the
long-term asset management of its public housing stock,
including how the Agency will plan for long-term operating,
capital investment, rehabilitation, modernization, disposition, and
other needs that have not been addressed elsewhere in this PHA
Plan?
2 What types of asset management activities will the PHA undertake' ? (select all that
apply)
Ill Not applicable
D Pnvate management
O Development-based accounting
O Comprehensive stock assessment
O Other (list below)
3 0 Yes D No Has the PHA included descnptions of asset management activities
in the optional Public Housing Asset Management Table'?
18 Other Information
[24 CFR Part 903 7 9 (r)]
A Resident Advisory Board Recommendations
1 0 Yes 0 No Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Board's?
2 If yes, the comments are (if comments were received, the PHA MUST select one)
El Attached at Attachment (File name)
El Provided below
FY 2006 Annual Plan Page 47
form HUD 50075 (03/2003)
493 In what manner did the PHA address those comments'? (select all that apply)
n Considered comments, but determined that no changes to the PHA Plan were
necessary
El The PHA changed portions of the PHA Plan in response to comments
List changes below
O Other (list below)
B Description of Election process for Residents on the PHA Board
1 Z Yes 0 No
2
D
Yes
E]
No
Does the PHA meet the exemption criteria provided section
2(b)(2) of the U S Housing Act of 1937 9 (If no, continue to
question 2, if yes, skip to sub-component C)
Was the resident who serves on the PHA Board elected by the
residents 9 (If yes, continue to question 3, if no, skip to sub-
component C)
3 Description of Resident Election Process
a Nomination of candidates for place on the ballot (select all that apply)
O Candidates were nominated by resident and assisted family organizations|10 9| Candidates could be nominated by any adult recipient of PHA assistance
1=1 Self-nomination Candidates registered with the PHA and requested a place on
ballot
O Other (describe)
b Eligible candidates (select one)|10 10| Any recipient of PHA assistance|10 10| Any head of household receiving PHA assistance|10 10| Any adult recipient of PHA assistance
Any adult member of a resident or assisted family organization
ri
Other (list)
c Eligible voters (select all that apply)
El All adult recipients of PHA assistance (public housing and section 8 tenant-
based assistance)|10 9| Representatives of all PHA resident and assisted family organizations
ri Other (list)
C Statement of Consistency with the Consolidated Plan
FY 2006 Annual Plan Page 48
form HUD 50075 (03/2003)
49For each applicable Consolidated Plan make the following statement (copy questions as many times as
necessary)
1 Consolidated Plan junsdiction County of Los Angeles
2 The PHA has taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the junsdiction (select all that apply)
The PHA has based its statement of needs of families in the junsdiction on the
needs expressed in the Consolidated Plat-1/s
The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan
D The PHA has consulted with the Consolidated Plan agency dunng the
development of this PHA Plan
Activities to be undertaken by the PHA in the coming year are consistent with
the initiatives contained in the Consolidated Plan (list below)
Furthenng fair housing, promoting self-sufficiency and serving applicants with
the worst housing needs
111 Other (list below)
4 The Consolidated Plan of the junsdiction supports the PHA Plan with the following
actions and commitments (describe below)
D Other Information Required by HUD
Use this section to provide any additional information requested by HUD
FY 2006 Annual Plan Page 49
form HUD 50075 (03/2003)
50Attachments
Use this section to provide any additional attachments referenced in the Plans
1) Culver City Organizational Chart
2) 2004 Single Audit
FY 2006 Annual Plan Page 50
form HUD 50075 (03/2003)
5,1ADMINISTRATIVE SECRETARY
Margaret Mohr
Pay all bills
Maintaining Housing budget
Overseeing Housing Administrator calendar
Organizing trips workshops conferences
Assistant to Housing Administrator
HOUSING PROGRAMS
ADMINISTRATOR
Twits Barnes
Section 8 Budget
Culver Terrace Rehab
Grandview Palms Development
Homeless
Acquisition & Rehabilitation
HOUSING ASSISTANT
(Agency)
Mama Johnson
RAP
Homeless
Back-fill Section 8
HOUSING ASSISTANT
(Agency)
Run Tanaka
MAP
NPP
Covenant Mondonng
Culver Terrace Rent Credit
Assist with Landlord/Tenant
Mediation Board
Section 8 File Maintenance
Assist w/Owners Apprec Dinner
Acquisition & Rehabilitation
SECRETARY
Sandra Poveronm
Ordenng all supplies
Assist with 3rd Party Venfications
Front desk back up
Section 8/RAP Status Request
File maintenance
Maintaining all forms
Back-up Assistance for
Housing Administrator
Back-up Timesheet Entry
ADMINISTRATIVE CLERK
Barbara VandeBogart
Maintaining front desk
Collecting client information
HOUSING ASSISTANT
(Section 8)
Pam Jackson
Section 8 File Maintenance
Assist with SEMAP
Review HUD policy/procedures
Section 8 Administrative Plan
Assist with SEMAP
HOUSING ASSISTANT
(Section 8)
Teresa Williams
Admin Plan
Assist with SEMAP
Assist with pulling from
Section 8 Waiting List
Portability
FSS/VYTW
HOUSING OFFICE
ORGANIZATIONAL CHART
cACTING HOUSING SPECIALIST
(Section 8)
Mona Karroum
Oversee Daily Administration of Housing Choice
Voucher Program
Section 8 Admin Plan
SEMAP
PHA Annual and Five Year Plan
Section 8 Waiting List
Assist with Section 8 Budget/YESS
Monthly Rent Roll
FSS Escrow Accounting
HOUSING PROGRAMS SUPERVISOR
(Agency)
Lillian Ikeda
Oversee Daily Administration of
Agency Funded programs
RAP
MAP
Annual State Controller Report
Agency Five Year Implementation Plan
Landlord/Tenant Mediation Board
Owner Appreciation Dinner
Acquisition & Rehabilitation
SENIOR STRUCTURAL
REHABILITATION SPECIALIST
Fred Deimel
Oversee all inspections
NPP
Kinston/Wade Clean Up
Owners Workshop
Jackson Building
Grandview Palm
Culver Terrace Mobile Home Park
Assist with Acquisition & Rehabilitation
STRUCTURAL REHABILIATION
SPECIALIST
Ken Gant
AU Section 8 inspections
All RAP inspections
Assist with NPP and MAP
Assist with Wade/Kinston Clean-Up
Rent Comps
Utility Rates
\ Assist with Acquisition & Rehab
OCCUPANCY SPECIALIST
Cheryl Simon
Scheduling all inspections
3re Party Venficabons
Assist with Rent Comps
Assist with Utility Rates
Back fill Section 8
Back fill front desk coverage
Timesheet EntryCITY OF CULVER CITY CALIFORNIA
SINGLE AUDIT REPORT
JUNE 30 2004
(
C
1
c'I
CITY OF CULVER CITY
v
?
.,
JUNE 30, 2004|1010|TABLE OF CONTENTS
Page
Number
Report on Compliance and on Internal Control Over Financial Reporting Based
on an Audit of Financial Statements Performed in Accordance with Government
i
Auditing Standards 1
Report on Compliance with Requirements Applicable to Each Major Program
and Internal Control Over Compliance in Accordance with OMB Circular A 133 3
Schedule 1 Schedule of Expenditures of Federal Awards for the
Year Ended June 30 2004 5
Notes to Schedule of Expenditures of Federal Awards 7
Schedule 2 Schedule of Findings and Questioned Costs for the
Fiscal Year Ended June 30 2004 9
Schedule 3 Schedule of OCJP Grant Expenditures for the Fiscal
Year Ended June 30 2004 11
54
1Certified Pubhc Accountants
Lance
Soil &
Lunghard
LIP
Brandon W Burrows
Donald L Parker
Michael K Chu
David E Hale
A Prof I C rporatto
Donald G Slater
Richard K. Kikuchi
Retired
Robert C Lance
/914 1994
Richard C Soil
Fred J Lunghard Jr
1928 1999
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To The Honorable Mayor and Members of the City Council
City of Culver City California
We have audited the financial statements of the government activities the business type activities each major
fund and the aggregate remaining fund information of the City of Culver City California as of and for the year
ended June 30 2004 and have issued our report thereon dated September 22 2004 We conducted our audit
in accordance with auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States
Compliance
As part of obtaining reasonable assurance about whether the City of Culver City s financial statements are free
of material misstatement we performed tests of its compliance with certain provisions of laws regulations
contracts and grants noncompliance with which could have a direct and material effect on the determination
of financial statement amounts However providing an opinion on compliance with those provisions was not
an objective of our audit and accordingly we do not express such an opinion The results of our tests
disclosed no instances of noncompliance that are required to be reported under Government Auditing
Standards
Internal Control Over Financial Reporting
In planning and performing our audit we considered the City of Culver City s internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the
financial statements and not to provide assurance on the internal control over financial reporting Our
consideration of the internal control over financial reporting would not necessarily disclose all matters in the
internal control over financial reporting that might be material weaknesses A material weakness is a condition
in which the design or operation of one or more of the internal control components does not reduce to a
relatively low level the risk that misstatements in amounts that would be material in relation to the financial
statements being audited may occur and not be detected within a timely period by employees in the normal
course of performing their assigned functions We noted no matters involving the internal control over financial
reporting and its operation that we consider to be material weaknesses
75 Years
,
1929 4 12004
c)f Fwp1Ipnr1
55
203 N Brea Blvd Suite 203 Brea CA 92821 4056 (714) 672 0022 Fax (714) 672 0331 www Islcpas cornl
To The Honorable Mayor and Members of the City Council
City of Culver City California
This report is intended solely for the information of the City Council management federal awarding agencies
and pass through entities and is not intended to be and should not be used by anyone other than these
specified parties
7eiede, _fee 5x-44,a44 4Ve
September 22 2004
/
%
5.Certified Public Accountants
Lance
Soil &
Lunghard
LLP
Brandon W Burrows
Donald L Parker
Michael K Chu
David E Hale
A Prole ion I C rporatr
Donald G Slater
Richard K Kikuchi
Retired
Robert C Lance
/914-1994
Richard C Soli
Fred J Lunghard Jr
1929-1999
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH
MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANCE WITH OMB CIRCULAR A 133
To The Honorable Mayor and Members of the City Council
City of Culver City California
Compliance
We have audited the compliance of the City of Culver City California with the types of compliance
requirements described in the United States Office of Ma4agement and Budget (OMB) Circular A 133
Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30
2004 The City of Culver City s major federal programs are identified in the summary of auditor s results
section of the accompanying Schedule of Findings and Questioned Costs Compliance with the requirements
of laws regulations contracts and grants applicable to each of its major federal programs is the responsibility
of the City of Culver City s management Our responsibility is to express an opinion on the City of Culver City's
compliance based on our audit
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United
States the standards applicable to financial audits contained in Government Auditing Standards issued by
the Comptroller General of the United States and OMB Circular A 133 Audits of States Local Governments
and Non Profit Organizations Those standards and OMB Circular A 133 require that we plan and perform the
audit to obtain reasonable assurance about whether noncompliance with the types of compliance
requirements referred to above that could have a direct and material effect on a major federal program
occurred An audit includes examining on a test basis evidence about the City of Culver City s compliance
with those requirements and performing such other procedures as we considered necessary in the
circumstances We believe that our audit provides a reasonable basis for our opinion Our audit does not
provide a legal determination on the City of Culver City s compliance with those requirements
In our opinion the City of Culver City complied in all material respects with the requirements referred to
above that are applicable to each of its major federal programs for the year ended June 30 2004
I Internal Control Over Compliance
r
The management of the City of Culver City is responsible for establishing and maintaining effective internal
control over compliance with requirements of laws regulations contracts and grants applicable to federal
I programs In planning and performing our audit we considered the City of Culver City s internal control over
compliance with requirements that could have a direct and material effect on a major federal program in order
to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and
I
report on internal control over compliance in accordance with OMB Circular A-133
1929
\NW/
2004|109| of Excellence
69'
203 N Brea Blvd Suite 203 Brea CA 92821 4056 (714) 672 0022 Fax (714) 672 0331 www Islcpas corni|10 10|I
I
I
I
,
Lance
Soil &
Lunghard
LLP
CERTIFIED PUBLIC ACCOUNTANTS
To The Honorable Mayor and Members of the City Council
City of Culver City California
Our consideration of the internal control over compliance would not necessarily disclose all matters in the
internal control that might be material weaknesses A material weakness is a condition in which the design or
operation of one or more of the internal control components does not reduce to a relatively low level the risk
that noncompliance with applicable requirements of laws regulations contracts and grants that would be
material in relation to a major federal program being audited may occur and not be detected within a timely
period by employees in the normal course of performing their assigned functions We noted no matters
involving the internal control over compliance and its operation that we consider to be material weaknesses
Schedule of Expenditures of Federal Awards
We have audited the financial statements of the government activities the business type activities each major
fund and the aggregate remaining fund information of the City of Culver City as of and for the year ended June
30 2004 and have issued our report thereon dated September 22 2004 Our audit was performed for the
purpose of forming an opinion of the basic financial statements taken as a whole The accompanying schedule
of expenditures of federal awardsys presented for purposes of additional analysis as required by OMB Circular
A 133 and is not a required part of the basic financial statements Such information has been subjected to the
auditing procedures applied in the audit of the basic financial statements and in our opinion is fairly stated in
all material respects in relation to the basic financial statements taken as a whole
This report is intended solely for the information of the City Council management federal awarding agencies
and pass-through entities and is not intended to be and should not be used by anyone other than these
specified parties
r
oe4et, _lee se-0.44/4 41e°
September 22 2004
I 5,6
eI
CITY OF CULVER CITY
Schedule 1
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED JUNE 30 2004
Federal Grantor/Pass Through
Grantor/Program Title
Federal
CFDA
Number
Pass Through
Grantor s
Number Expenditures
Corporation for National and Community Service
Direct program Retired Senior Volunteer Program 94 002 $ 45 754
Total Corporation for National and Community Service 45 754
U S Department of Agriculture
Passed through Los Angeles County Department
of Community and Senior Citizen s Services
Food Distribution 10 570 58247 18 513
Total U S Department of Agriculture 18 513
U S Department of Health and Human Services
Passed through Los Angeles County Department
of Community and Senior Citizens Services
Special Programs for the Aging
Title Ill Part B Grants for Supportive
Services and Senior Centers 93 044 2003 B3CJ41965 459
Title Ill Part C Nutrition Services 93 045 58247 108 603
Total U S Department of Health and Human Services 109 062
U S Department of Justice
Direct Program
COPS Grant COPS in schools 16 710 78 013
Department of Justice - Juvenile Diversion 16 541 142 479
Department of Justice Vest Program 16 607 6 630
Department of Justice Community Prosecution Grant 16 580 81 388
Department of Justice Asset Seizure 16 000 23 268
Total Department of Justice 331 778
U S Department of Homeland Security
Direct Program
State Domestic Preparedness Equipment Support Program 97 004 94 174
Fire Suppression Grants OJP Emergency Services Grants 97 044 9 669
Total Department of Homeland Security 103 843
U S Department of Transportation
Direct program Federal Transit Capital and
Operating Assistance Formula Grants 20 507 1 260 551
DOT Bike Racks
20 205 32 465
Total U S Department of Transportation 1 293 016
U S Department of the Treasury
Direct program Asset Seizure 21 000 32 -989
Total Department of the Treasury 32 989
59
5CITY OF CULVER CITY
Schedule 1
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED JUNE 30 2004
Federal Grantor/Pass Through
Grantor/Program Title
Federal Pass Through
CFDA Grantor s
Number Number Expenditures
U S Department of Housing and Urban Development
Direct programs
Section 8 Housing Choice Vouchers 14 871 2 508 129
Economic Development Initiative 14 246 489 709
Passed through Community Development Commission
of Los Angeles County Community Development
Block Grants 14 218 See Note 6 405 564
Total U S Department of Housing and
Urban Development 3,403 402
U S Environmental Protection Agency
Direct Program
Dog Park Cleanup 66 818 6 000
Total U S Environmental Protection Agency 6 000
U S Department of Transportation Federal Highway Administration
Passed through State of California Department of Transportation
Transportation Equity Act for the 21st Century 20 205 P657 63 030
Total U S Department of Transportation Federal
Highway Administration 63 030
Total Federal Assistance $ 5 407 387
State of California Office of Criminal Justice Planning (OCJP)
California Law Enforcement Technology Equipment
Purchase (CLETEP)
-
19 660
Total State of California OCJP 19 660
(Do
6CITY OF CULVER CITY
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
/
JUNE 30, 2004
Note 1 General 1|101010|The accompanying schedule of expenditures of federal awards presents the activity of all federal
financial award programs of the City of Culver City California (City) The City s reporting entity is
defined in Note 1 to the City s basic financial statements All federal awards received directly from
federal agencies as well as federal awards passed through other governmental agencies are
included in the schedule
Note 2 Basis of Accounting
The accompanying schedule of expenditures of federal awards is presented using the modified-
accrual basis of accounting which is described in Note Ito the City s basic financial statements
Note 3 Relationship of Federal Financial Reports
Amounts reported in the accompanying schedule agree with the amounts reported in the related
federal financial reports
Such program income represents interest earned on grant funds prior to expenditure and
miscellaneous income These amounts have been added to the amount of funds available for
expenditure under these programs
Note 4 Transportation Maintenance Facility
The California Transit Finance Corporation issued certificates of participation (Bus Facility COP s)
totaling $9 660 000 for the purpose of upgrading and expanding the City s bus facilities
i
The Culver City Municipal Bus Lines (CCMBL) along with the City s Public Works Parks
Maintenance and Purchasing Division were all located on the 3 96 acre City Yard at 9815
Jefferson Boulevard in Culver City California The crowded area at this location made it difficult to
provide efficient and cost effective public transportation services To alleviate this situation
CCMBL submitted a proposal to the Federal Transit Administration (FTA) that would allow the
existing City Yard to be dedicated fully to transit use in exchange for federal funding to move
nontransportation related services to a new location The proposal was accepted and approved
by the FTA through its adoption of a Federal Highway Administration (FHWA) rule referred to as
functional replacement The ruling allowed CCMBL to purchase a site and begin remodeling an
existing building to meet the displaced division needs This enabled the CCMBL to expand its bus
fleet from the prior 33 buses to a future level of 60 buses in anticipation of increased demand for
public transit services Additionally this allowed the CCMBL to utilize alternative fuels
(compressed natural gas) for fleet vehicles The existing buildings at the City Yard were
demolished and a new facility and parking structure constructed The new facility contains an
administration/maintenance building which includes a fueling island bus washer eight bus bays
and inspection pit and welding shop
01
(
I.
i
7City of Culver City
Notes to Schedule of Expenditures of Federal Awards (Continued)
Note 4 Transportation Maintenance Facility (Continued)
The cost of the project including the relocation of the nontransportation related division and the
renovation of the City Yard is estimated to be $23 8 million The appraised value of the City Yard
represents a local match of approximately $3 9 million The City will also contribute approximately
$3 1 million thereby exceeding its local match requirement The Los Angeles County
Metropolitan Transportation Authority (LACMTA) with the approval of its Bus Operations
Subcommittee allocated $8 4 million in Department of Transportation Federal Transit Capital
and Operating Assistance Formula Grants (CFDA 20 507) funds to the project over a two year
period The CCMBL also received $84 million from the sale of $9 66 million of Bus Facility
COP s Debt service payments on these Bus Facility COP s are to be repaid from Department of
Transportation Federal Transit Capital and Operating Assistance Formula Grants (CFDA
20 507) funds To the extent such funds are not sufficient to complete the project the City has
agreed under the Lease Agreement to pay such shortfall but solely from revenues available for
such purposes
The project consists of three phases Construction of Phase One the relocation of
nontransportation service-related divisions and Phase Two the fueling station and bus wash
were completed in November 1997 Construction contracts for Phase Three the
administration/maintenance building and parking structure were issued in October 1997
Substantial completion of construction of Phase Three of the project occurred in April 1999
The CCMBL will make lease payments with respect to the certificates from amount to be received
under the FTA Project Grants to the extent these funds are available If funds from FTA Project
Grants are insufficient the shortfall will be made up from other revenues
Note 5 Community Development Block Grant Projects
The following is a breakdown of CDBG projects passed through from the County of Los Angeles
CDC|1010|CDBG
Project No
Cash Receipts
2004
2004
Accrual
2003
Accrual
Total
Expenditure
per SEFA
D96183-03
D9618903
D96193-03
600259 03
600258 03
D98993 98
$ 24 993
75 823
4 848
98 010
227 209
$ 2
11|1010|65
360
131
394
990
000
$ 1
23|1010|80
970
046
078
100
$ 25
63|1010|19
65
227
383
908
164
900
000
209
$ 430 883 $ 80 875 $ 106 194 $ 405 564
CDBG D98993 98 cash receipts of $227 209 represents payments on Section 108 loan made by
Community Development Commission directly The City does not physically receive cash
although it does record revenues and the expenditures
(DL
8CITY OF CULVER CITY Schedule 2
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2004
SECTION I SUMMARY OF AUDITORS RESULTS
Financial Statements
Type of auditors report issued Unqualified
Internal control over financial reporting
• Material weakness(es) identified ? yes X no
• Reportable condition(s) identified that are not
considered to be material weakness(es) ? yes X none reported
Noncompliance material to financial
statements noted ? yes X no
Federal Awards
Internal control over major programs
• Material weakness(es) identified?
• Reportable condition(s) identified that are not
considered to be material weakness(es)?
yes X no
yes X none reported
Type of auditors report issued on compliance for major programs Unqualified
Any audit findings disclosed that are required to be
reported in accordance with section 510(a) of
Circular A 133?
yes X no
Identification of major programs
CFDA Number(s1
Name of Federal Program or Cluster
14 218 Community Development Block Grants
14 871 Section 8 Housing Choice Vouchers
20 507 Federal Transit Capital and Operating Assistance Formula Grants
Dollar threshold used to distinguish
between type A and type B program
Auditee qualified as low risk auditee?
$300 000
X yes noCITY OF CULVER CITY
Schedule 2
(Continued)
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2004
SECTION II FINANCIAL STATEMENT FINDINGS
No matters were reported
SECTION III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported
10CITY OF CULVER CITY Schedule 3
SCHEDULE OF OCJP GRANT EXPENDITURES
FOR THE YEAR ENDED JUNE 30, 2004
Grant Number and Name
#L09901
California Law Enforcement Technology
Equipment Purchase (CLETEP)
Personnel Operating
Services Expenses Equipment Total
$ $ $ 19 660 $ 19 660
(605
11